WSU Technology Knowledge Base - User contributions [en]

Send encrypted email messages

2021-12-20T15:54:04Z

PWelshons: /* External links */

{{TOC_Float_Right}}
==About this article==
This article explains how to facilitate secure communications containing confidential data – to an Advisor, Faculty or Staff member, etc. when there is no other alternative for things like registration. Encrypted E-Mail is an option you may use to send small quantities of private data between employees within the MinnState system during this crisis. It should not be used for sending large files containing hundreds of grades, act scores or any SSN’s or banking data, but for sending a single student’s academic information to an advisor this will work well.

==Steps to send an Encrypted Email==

This functionality is currently available in Microsoft Outlook.

* Create a new email message
* From the Menu Bar click on '''Options'''

<gallery widths=600px heights=300px>
File:EmailOptions.png
</gallery>

* Find the '''Encrypt''' icon in the ribbon (Figure 1,2) and select the arrow below the padlock (Figure 3)
<gallery widths=600px heights=300px>
File:EmailEncrypt.png|Figure 1
File:EncryptThisItem.png|Figure 2
File:EmailSetPermission.png|Figure 3
</gallery>

Note: The first time you do this, you might see and option "Connect to Rights Management Servers..", click on it
* You should see a list of permissions to set. These are your encryption options.
* Preferred method is '''MnSCU - Confidential''' (See list below for permission descriptions)

===Best and Preferred methods of Encryption===
*'''MnSCU - Confidential''' '''View-Only''': This is the '''preferred''' option to use and as its name implies, it is '''Read Only''' and allows you to '''send to internal MinnState users only'''. Messages cannot be opened by third party such as Gmail or Hotmail. The recipient of the email '''cannot copy, forward, or reply to''' this email.
*'''MnSCU - Confidential:''' only use If you absolutely need a response. Realize the email could be forwarded within MinnState.

===Less Desirable but if you must send outside of MinnState system===
* '''Do Not Forward''' – allows to send a message outside of our MinnState system, example: Gmail, but the gmail account cannot directly respond or forward. If you absolutely need to work with a user outside MinnState, you may use this to send, but keep in mind we do not ever want people to send you private data directly (i.e. SSN).
* '''Encrypt Only''' – (the Least desirable method) this allows you to send an Encrypted message outside of our MinnState system, they can respond to you, but they can also forward to another person thus risking a breach of sensitive information. Use this option ONLY if you need to send outside of MinnState system and a response is required from the receiver.

Once you have set permissions, you will see information at the top of the email letting you know the permissions that are set for the email. This is important to watch for.
<gallery widths=600px heights=300px>
File:EmailTop.png
</gallery>

==General Expectations Using the Encrypt Feature==

# Make people use the correct Winona State system or portal to get data themselves whenever possible
# Double check Encryption is on. ''Triple check Encryption is on''. We don’t want to accidentally send non-encrypted e-mail containing private data. Unfortunately, we don’t have a way to FORCE the use of this feature, or even auto-detect content yet.
# Use View-Only whenever possible. This greatly reduces where that data can be sent.
# If you need to use this option, please include a new signature that tells the recipient:
* DO NOT save the included data to their local computers
* DO NOT copy the included data into a separate e-mail
* DO NOT print the included data (or the e-mail)
# Set a follow-up on these messages with a short, but reasonable date, to remind you to DELETE these encrypted e-mails. When you delete a message that you send as View Only, it is no longer available to whomever you sent the message. This ‘cleanup’ operation is very important as this exception is only a temporary solution during these unique situations.

<gallery widths=600px heights=300px>
File:EmailFollowUp.png
</gallery>

==Checklist for Sending Sensitive Data for Registration==
* Is there any possible way for the requestor of this information to obtain this information directly from the source?
* If no, then create email and set encryption on
* Before you write your message, Check if the email displays the encryption info message
** Is the level of encryption displaying: MNSCU – Confidential View Only
** If not, was it an oversite or intentional?
** Change Encryption level if incorrect
* Double-check encryption is on
* Double-check the level of encryption appropriate.
* Write message
* Triple-check all the above
* Send

==More Information==
If you have any questions related to e-mail encryption, please feel free to contact WSU [[Data Security|Data Security]] or the [https://www.winona.edu/technology/tech-support.asp Technical Support Center:]
* Phone Support – 507-457-5240, from 7:30 am to 4:30 pm (Monday-Friday)
* E-Mail Support – TechSupport@winona.edu
* Live Support Chat – Follow This Link
* Tech Support Zoom room – https://minnstate.zoom.us/my/asktech

==External links==
[[Category:Keep Working]][[Category:Telework]]
[[Category:Outlook]]
[[Category:Offie 365]]

Draft:Brightspace for instructors

2021-12-07T21:21:27Z

PWelshons:

__NOTOC__
<noinclude>
==About this article==
This article includes links to all of the {{D2L}}-related articles in our Technology Knowledge Base that are intended for '''instructors'''. The links are arranged based on the major {{D2L}} feature or function to which they apply. Articles that pertain to more than one feature or function may be listed under multiple headings. If you have any questions, please contact TLT (Maxwell Hall 130; 507-457-5240, option 3; [mailto:tlt@winona.edu tlt@winona.edu]).
</noinclude>
==TLT {{D2L}} services==
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category = Faculty
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==A D2L Primer==
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category = Faculty
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category = Primer
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ordermethod = created
</dynamicpagelist>
==Access==
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category = Faculty
category = D2L
category = Access
count = 100
ordermethod = created
</dynamicpagelist>
==Homepages, Widgets, and Navigation==
For information on Announcements on the homepage, refer to [[#Communication | the Communication section]].
===Homepages===
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===Widgets===
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===Navigating Brightspace===
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category = Faculty
category = D2L
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count = 100
ordermethod = created
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==Content==
===Uploading, importing, linking, organizing===
<dynamicpagelist>
category = Faculty
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===Creation===
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category = Faculty
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category = Content
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count = 100
ordermethod = created
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===Third-Party Integrations and Content===
<dynamicpagelist>
category = Faculty
category = D2L
category = Content
category = Integrations
count = 100
ordermethod = created
</dynamicpagelist>
==Communication==
===Announcements on the Course Homepage===
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category = Faculty
category = D2L
category = Announcements
count = 100
ordermethod = created
</dynamicpagelist>
===Discussions===
<dynamicpagelist>
category = Faculty
category = D2L
category = Communication
category = Discussion
count = 100
ordermethod = created
</dynamicpagelist>
===Emailing Students===
<dynamicpagelist>
category = Faculty
category = D2L
category = Email
count = 100
ordermethod = created
</dynamicpagelist>
===Grouping Students for Collaborative Work===
<dynamicpagelist>
category = Faculty
category = D2L
category = Groups
count = 100
ordermethod = created
</dynamicpagelist>
===Virtual Classrooms===
<dynamicpagelist>
category = Faculty
category = D2L
category = Virtual Classrooms
count = 100
ordermethod = created
</dynamicpagelist>
==Assessment==
For information on assessing from your tablet or phone, refer to the [[#Mobile Applications|Mobile Applications section]] below.
===Assignments Tool===
<dynamicpagelist>
category = Faculty
category = D2L
category = Assessment
category = Assignments
count = 100
order = ascending
</dynamicpagelist>
===Attendance Tool===
<dynamicpagelist>
category = Faculty
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===Awards Tool===
<dynamicpagelist>
category = Faculty
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count = 100
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</dynamicpagelist>
===ePortfolio Tool===
<dynamicpagelist>
category = Faculty
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category = Assessment
category = ePortfolio
count = 100
order = ascending
</dynamicpagelist>
===Grade Tool===
<dynamicpagelist>
category = Faculty
category = D2L
category = Assessment
category = Grades
count = 100
order = ascending
</dynamicpagelist>
===Grading Discussions===
<dynamicpagelist>
category = Faculty
category = D2L
category = Assessment
category = Discussion
count = 100
order = ascending
</dynamicpagelist>
===Quick Eval Tool===
<dynamicpagelist>
category = Faculty
category = D2L
category = Assessment
category = Quick Eval
count = 100
order = ascending
</dynamicpagelist>
===Quiz Tool===
<dynamicpagelist>
category = Brightspace Quizzes Tool
count = 100
order = ascending
</dynamicpagelist>
===Rubrics Tool===
<dynamicpagelist>
category = Faculty
category = D2L
category = Assessment
category = Rubrics
count = 100
order = ascending
</dynamicpagelist>
===Viewing Student Progress===
<dynamicpagelist>
category = Faculty
category = D2L
category = Assessment
category = Student Progress
count = 100
order = ascending
</dynamicpagelist>
==User Profile==
<dynamicpagelist>
category = Faculty
category = D2L
category = Profile
count = 100
order = ascending
</dynamicpagelist>
==Mobile Applications==
===Pulse===
<dynamicpagelist>
category = Faculty
category = D2L
category = Assessment
category = Pulse
count = 100
order = ascending
</dynamicpagelist>
==Reuse and Sharing==
<dynamicpagelist>
category = Faculty
category = D2L
category = Reuse
count = 100
ordermethod = created
</dynamicpagelist>
==Administration Topics==
<dynamicpagelist>
category = Faculty
category = D2L
category = Administration
count = 100
ordermethod = created
</dynamicpagelist>
==Third-Party Integrations==
<dynamicpagelist>
category = Faculty
category = D2L
category = Integrations
count = 100
ordermethod = created
</dynamicpagelist>
==Advanced topics==
<dynamicpagelist>
category = Faculty
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==Examples==
<dynamicpagelist>
category = Faculty
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==Related article==
*[[Desire2Learn]]
[[Category:Brightspace]]
[[Category:Faculty]]
__NOTOC__

Draft:Brightspace for instructors

2021-12-07T21:20:18Z

PWelshons:

__TOC__
<noinclude>
==About this article==
This article includes links to all of the {{D2L}}-related articles in our Technology Knowledge Base that are intended for '''instructors'''. The links are arranged based on the major {{D2L}} feature or function to which they apply. Articles that pertain to more than one feature or function may be listed under multiple headings. If you have any questions, please contact TLT (Maxwell Hall 130; 507-457-5240, option 3; [mailto:tlt@winona.edu tlt@winona.edu]).
</noinclude>
==TLT {{D2L}} services==
<dynamicpagelist>
category = Faculty
category = D2L
category = Services
count = 100
ordermethod = created
</dynamicpagelist>
==A D2L Primer==
<dynamicpagelist>
category = Faculty
category = D2L
category = Primer
count = 100
ordermethod = created
</dynamicpagelist>
==Access==
<dynamicpagelist>
category = Faculty
category = D2L
category = Access
count = 100
ordermethod = created
</dynamicpagelist>
==Homepages, Widgets, and Navigation==
For information on Announcements on the homepage, refer to [[#Communication | the Communication section]].
===Homepages===
<dynamicpagelist>
category = Faculty
category = D2L
category = Homepages
count = 100
ordermethod = created
</dynamicpagelist>
===Widgets===
<dynamicpagelist>
category = Faculty
category = D2L
category = Widgets
count = 100
ordermethod = created
</dynamicpagelist>
===Navigating Brightspace===
<dynamicpagelist>
category = Faculty
category = D2L
category = Navigation
count = 100
ordermethod = created
</dynamicpagelist>
==Content==
===Uploading, importing, linking, organizing===
<dynamicpagelist>
category = Faculty
category = D2L
category = Content
category = Content Organization
count = 100
ordermethod = created
</dynamicpagelist>
===Creation===
<dynamicpagelist>
category = Faculty
category = D2L
category = Content
category = Content Creation
count = 100
ordermethod = created
</dynamicpagelist>
===Third-Party Integrations and Content===
<dynamicpagelist>
category = Faculty
category = D2L
category = Content
category = Integrations
count = 100
ordermethod = created
</dynamicpagelist>
==Communication==
===Announcements on the Course Homepage===
<dynamicpagelist>
category = Faculty
category = D2L
category = Announcements
count = 100
ordermethod = created
</dynamicpagelist>
===Discussions===
<dynamicpagelist>
category = Faculty
category = D2L
category = Communication
category = Discussion
count = 100
ordermethod = created
</dynamicpagelist>
===Emailing Students===
<dynamicpagelist>
category = Faculty
category = D2L
category = Email
count = 100
ordermethod = created
</dynamicpagelist>
===Grouping Students for Collaborative Work===
<dynamicpagelist>
category = Faculty
category = D2L
category = Groups
count = 100
ordermethod = created
</dynamicpagelist>
===Virtual Classrooms===
<dynamicpagelist>
category = Faculty
category = D2L
category = Virtual Classrooms
count = 100
ordermethod = created
</dynamicpagelist>
==Assessment==
For information on assessing from your tablet or phone, refer to the [[#Mobile Applications|Mobile Applications section]] below.
===Assignments Tool===
<dynamicpagelist>
category = Faculty
category = D2L
category = Assessment
category = Assignments
count = 100
order = ascending
</dynamicpagelist>
===Attendance Tool===
<dynamicpagelist>
category = Faculty
category = D2L
category = Assessment
category = Attendance
count = 100
order = ascending
</dynamicpagelist>
===Awards Tool===
<dynamicpagelist>
category = Faculty
category = D2L
category = Assessment
category = Awards
count = 100
order = ascending
</dynamicpagelist>
===ePortfolio Tool===
<dynamicpagelist>
category = Faculty
category = D2L
category = Assessment
category = ePortfolio
count = 100
order = ascending
</dynamicpagelist>
===Grade Tool===
<dynamicpagelist>
category = Faculty
category = D2L
category = Assessment
category = Grades
count = 100
order = ascending
</dynamicpagelist>
===Grading Discussions===
<dynamicpagelist>
category = Faculty
category = D2L
category = Assessment
category = Discussion
count = 100
order = ascending
</dynamicpagelist>
===Quick Eval Tool===
<dynamicpagelist>
category = Faculty
category = D2L
category = Assessment
category = Quick Eval
count = 100
order = ascending
</dynamicpagelist>
===Quiz Tool===
<dynamicpagelist>
category = Brightspace Quizzes Tool
count = 100
order = ascending
</dynamicpagelist>
===Rubrics Tool===
<dynamicpagelist>
category = Faculty
category = D2L
category = Assessment
category = Rubrics
count = 100
order = ascending
</dynamicpagelist>
===Viewing Student Progress===
<dynamicpagelist>
category = Faculty
category = D2L
category = Assessment
category = Student Progress
count = 100
order = ascending
</dynamicpagelist>
==User Profile==
<dynamicpagelist>
category = Faculty
category = D2L
category = Profile
count = 100
order = ascending
</dynamicpagelist>
==Mobile Applications==
===Pulse===
<dynamicpagelist>
category = Faculty
category = D2L
category = Assessment
category = Pulse
count = 100
order = ascending
</dynamicpagelist>
==Reuse and Sharing==
<dynamicpagelist>
category = Faculty
category = D2L
category = Reuse
count = 100
ordermethod = created
</dynamicpagelist>
==Administration Topics==
<dynamicpagelist>
category = Faculty
category = D2L
category = Administration
count = 100
ordermethod = created
</dynamicpagelist>
==Third-Party Integrations==
<dynamicpagelist>
category = Faculty
category = D2L
category = Integrations
count = 100
ordermethod = created
</dynamicpagelist>
==Advanced topics==
<dynamicpagelist>
category = Faculty
category = D2L
category = Advanced
count = 100
ordermethod = created
</dynamicpagelist>
==Examples==
<dynamicpagelist>
category = Faculty
category = D2L
category = Examples
count = 100
ordermethod = created
</dynamicpagelist>
==Related article==
*[[Desire2Learn]]
[[Category:Brightspace]]
[[Category:Faculty]]
__NOTOC__

2021-10-15T15:58:22Z

PWelshons:

{{TOC_Float_Right}}

==What is Microsoft Bookings==
Microsoft Bookings is an online application for instructors who provide services to students on an appointment basis. Examples of these services might include office hours, advising, or one-on-one interviews.

You use Bookings by sharing a web address (in emails or your Brightspace course) where your students can schedule appointments. Bookings enters these appointments into your Outlook calendar. You set up the times that you want to offer to your students in Bookings and Bookings refers to your Outlook calendar to offer still-available time slots to your students.

==Where do I find Bookings?==
The Bookings application is part of Microsoft Office 365 and is listed with all of the other Office applications on the Office 365 page. There are several ways to get to the Office 365 page, including:
* Clicking the waffle icon in the top-left corner of , or
* On the [https://www.winona.edu WSU homepage], click on '''Resources''' from the navigation bar at the top of the page and select '''Office 365 & Email''' from the dropdown menu.

Here is what you will see:

[[File:BookingsIcon.png|500px]]

Click the Bookings icon to open the application.

==Setting up your schedule==
There are several steps involved in setting up your schedule and publishing it to your students.

====1. Enter your personal information====
You start by entering some information about yourself. In Bookings, that goes on the business information page. These details include your name, address, and phone number.

The information you provide here will be displayed on the page students use to book appointments (known as the booking page) and in messages and reminders sent to them by Bookings.

[https://support.office.com/en-us/article/enter-your-business-information-828a17db-956a-401e-bb62-d153b6dffd53 Step-by-step instructions from Microsoft Support].

====2. Set your scheduling policies====

The Booking page is where you set the scheduling policies for your student visits. Scheduling policies include the length of appointments, acceptable lead and cancellation times, and automatic notifications of booking changes.

[https://support.office.com/en-us/article/set-your-scheduling-policies-4b2c84ec-64d3-4027-af4c-40f69e7b37c9 Step-by-step instructions from Microsoft Support]

====3. Define your service offerings====

When you define your service offerings in Microsoft Bookings, you set, among other things, a service name, description, location (choose whether you want to meet in person or have an online meeting), duration, and default reminders to you and your students. Then, when students book an appointment, they can see exactly what types of appointments are available.

[https://support.office.com/en-us/article/define-your-service-offerings-in-microsoft-bookings-4a1c391e-524f-48e0-bef8-185df3a9634b Step-by-step instructions from Microsoft Support]

====4. Create your staff list====

The Staff page is where you create your staffing list and manage staff member details such as name, phone number, and email address. You can also set working hours for each staff member from this part of the app. In most cases, the staff will be you but you do have the ability to include other members of faculty in the list for special activities like advising.

[https://support.office.com/en-us/article/create-your-staff-list-298c529b-407b-4a2b-b2c5-6e77a9d1f07f Step-by-step instructions from Microsoft Support]

====5. Set your "working" hours====

Setting working hours ensures that their availability is accurately represented when you or your students try to book them.

[https://support.microsoft.com/en-us/office/set-employee-working-hours-0968717e-b61f-4b06-987c-6c1464541782 Step-by-step instructions from Microsoft Support]

====6. Schedule time off and vacation time====

You can schedule time off from the Microsoft Bookings calendar and these days and times will automatically be unavailable for reservations.

[https://support.microsoft.com/en-us/office/schedule-business-closures-time-off-and-vacation-time-e3c0a4ee-e3d8-4fbe-bd8f-16d1c712d1f4 Step-by-step instructions from Microsoft Support]

====7. Publish or unpublish your booking page====

The booking page is the page on your web site where students can schedule appointments with your business. You will get a URL that you can copy and add to emails or post within your Brightspace course.

[https://support.office.com/en-us/article/publish-or-unpublish-your-booking-page-4fb0235c-01e7-4447-bf91-0915c21b84ad Step-by-step instructions from Microsoft Support]

==What will the students see?==
When your students visit the URL you supply, they will see all of the information they need to select a time to meet with you. As they view the dates in the calendar, they will see the times that are open on your Outlook calendar. They select the service type, the date, and the time. Their appointment is automatically added to your calendar and you receive automated notification in your email.

[[File:BookingsReservation.gif]]

==Working with More than One Booking Calendar==
You can create a new Bookings page or open an existing one by using the down arrow

[[File:BookingsNewOpen.jpg|alt=|frameless]]

===Related Wiki Topics===
<dynamicpagelist>
category = Microsoft Office 365
count = 10
</dynamicpagelist>

For a complete listing of topics, select from the category list below.

[[Category:Microsoft 365]]
</noinclude>

2021-10-14T13:33:18Z

PWelshons: /* Fix problems with PC folder backup */

__NOTOC__
[[File:cloudstorage.png|right|250px]]
=About This Article=

This article is intended for students and employees. Learn how to sync your files so they are accessible from your laptop, computer, mobile device or OneDrive website.
You can sync all files or select the folders that you want to sync. When you sync your files, they are accessible when you're offline.

=What does the OneDrive sync client allow you to do? =
* Create and save folders and documents between your computer, laptop, mobile devices and the cloud.
* Backup your files from your computer or laptop to the cloud. OneDrive allows you to backup the following folders from your hard drive to the cloud: Documents, Desktop and Pictures
* Have access to files even if you do not have internet access.

=Setting up OneDrive Sync=

* Select the Start button, search for "OneDrive", and then open the app.
* When OneDrive starts, enter your starid@minnstate.edu, and select '''Sign in'''.
* On the '''All your files, ready and on-demand''' screen, you'll see definitions for how files are marked to show them as online-only, locally available, or always available. [https://support.microsoft.com/en-us/office/save-disk-space-with-onedrive-files-on-demand-for-windows-10-0e6860d3-d9f3-4971-b321-7092438fb38e Files On-Demand] helps you access all your files in OneDrive without having to download all of them to your hard drive and use storage space, since you get 1TB of space in OneDrive and limited space on your hard drive. The files with the open blue cloud are not actually copied to your computer, just the name of the file is. Each file can be modified to "Always keep on this device" or free up space so only the name of the file shows. See [https://support.microsoft.com/en-us/office/save-disk-space-with-onedrive-files-on-demand-for-windows-10-0e6860d3-d9f3-4971-b321-7092438fb38e Files On-Demand] for more information on how this works.

* Select Next.

[[File:FilesOnDemand.jpg|Files On-Demand]]

* To see which folders you are syncing or if you want to change which folders you want to sync, right-click the blue cloud icon in the taskbar notification area, and select '''Settings > Account > Choose folders.'''
[[File:OneDriveChooseFolders.jpg|OneDrive Choose Folders]]

[[File:OneDriveSelectFolders.jpg|OneDrive Choose Folders]]
Simply un-check a box to deselect folders or documents that you no longer want synced to your computer. Files will remain in the cloud with OneDrive, but free up space on your computer.

* '''Back up your folders''' dialog box allows you to choose which folders you want to back up or sync to OneDrive.

[[File:OneDriveBackUp.jpg|OneDrive Back Up]]

* Once OneDrive sync client has been set up, a blue cloud icon will show up in the system tray.
* File Explorer will now have a folder '''OneDrive - MNSCU''' that will have all the local files that sync with the cloud in it.
[[File:OneDriveMNSCU.jpg|OneDrive - MNSCU]]
File Explore can be used to move a file between a folder in your PC and a folder in OneDrive, or drag files where you want them.

Important: If you stop syncing a folder, all existing files will stay in OneDrive and your folder on your PC will be empty, but new files will save to your PC.

== Fix problems with OneDrive Sync ==

It is important to see the OneDrive Sync icon which is a blue cloud in your system tray. That tells you that your sync is running. If you see a symbol on top of the cloud, that means that the sync most likely has stopped and you need to take action to resolve an error. Right click on the blue cloud and you will be prompted on what steps to take.

Here are a list of errors you might see how to resolve them:
* The file name isn't allowed in OneDrive: File names can't start with a space or include any of these characters: \ : / * ? < > " |. Please move or rename the file to continue.
* File exceeds the maximum path length: Make sure the entire file path, including the file name, contains fewer than 260 characters. An example of a file path is:
C:\Users\pp7698kl\OneDrive - MNSCU\OAS CoP\Teams\Training\Sync OneDrive for Business on Windows 10...
To resolve this, shorten the name of your file or the name of the subfolders in OneDrive, or select a sub-folder that's closer to the top-level folder.
* ''File exceeds the maximum file size:'' OneDrive can't sync files over 250GB. Remove these files from the folder you want to protect and then try again.
* The following ''file type can't be protected'': Outlook database files (.pst)

In File Explorer you will also see a '''"Status column"''' to the right of the names of the files or folders. It is a good idea to make sure this column is there. If your sync stops for any reason, this column will disappear. The meaning of the different clouds is listed above on this page under Setting up OneDrive Sync.
[[File:StatusColumn.png|left|frameless|693x693px|Status Column]]

=Additional Resources=
[https://support.microsoft.com/en-us/office/save-disk-space-with-onedrive-files-on-demand-for-windows-10-0e6860d3-d9f3-4971-b321-7092438fb38e Files On-Demand]

[https://support.office.com/en-us/article/Fix-OneDrive-sync-problems-83ab0d8a-8400-45b0-8dcf-dc8aa8a6bcf8 Fix OneDrive Sync Problems]

[https://support.office.com/en-us/article/Which-OneDrive-sync-client-am-I-using-19246eae-8a51-490a-8d97-a645c151f2ba Which OneDrive sync client am I using?]

[https://support.office.com/en-us/article/Sync-SharePoint-sites-with-the-new-OneDrive-sync-client-6de9ede8-5b6e-4503-80b2-6190f3354a88 Sync SharePoint sites with the new OneDrive sync client]

[https://support.office.com/en-us/article/Transition-from-the-existing-OneDrive-for-Business-sync-client-4100df3a-0c96-464f-b0a8-c20de34da6fa Transition from the existing OneDrive for Business sync client]

[[category:Windows 10]] [[category: Microsoft 365]]

2021-10-12T15:35:06Z

PWelshons: /* Setting up OneDrive Sync */

__NOTOC__
[[File:cloudstorage.png|right|250px]]
=About This Article=

This article is intended for students and employees. Learn how to sync your files so they are accessible from your laptop, computer, mobile device or OneDrive website.
You can sync all files or select the folders that you want to sync. When you sync your files, they are accessible when you're offline.

=What does the OneDrive sync client allow you to do? =
* Create and save folders and documents between your computer, laptop, mobile devices and the cloud.
* Backup your files from your computer or laptop to the cloud.
* Have access to files even if you do not have internet access.

=Setting up OneDrive Sync=

* Select the Start button, search for "OneDrive", and then open the app.
* When OneDrive starts, enter your starid@minnstate.edu, and select '''Sign in'''.
* On the '''All your files, ready and on-demand''' screen, you'll see how files are marked to show them as online-only, locally available, or always available. [https://support.microsoft.com/en-us/office/save-disk-space-with-onedrive-files-on-demand-for-windows-10-0e6860d3-d9f3-4971-b321-7092438fb38e Files On-Demand] helps you access all your files in OneDrive without having to download all of them and use storage space on your Windows device. Select Next.

[[File:FilesOnDemand.jpg|Files On-Demand]]

You can use Files On-Demand to free up space or to make sure files or folders are always available on your device, even when you're offline.

* To see which folders you are syncing or if you want to change which folders you want to sync, right-click the blue cloud icon in the taskbar notification area, and select '''Settings > Account > Choose folders.'''
[[File:OneDriveChooseFolders.jpg|OneDrive Choose Folders]]

[[File:OneDriveSelectFolders.jpg|OneDrive Choose Folders]]

* '''Back up your folders''' dialog box allows you to choose which folders you want to back up or sync to OneDrive.

[[File:OneDriveBackUp.jpg|OneDrive Back Up]]

Once the new OneDrive sync client has been set up the cloud icon in the system tray will turn blue. You will also now see a folder in File Explorer that will have all the local files that sync with the cloud in: OneDrive - MNSCU
[[File:OneDriveMNSCU.jpg|OneDrive - MNSCU]]

Tip: To move a file between a folder in your PC and a folder in OneDrive, use File Explorer or the OneDrive app to drag the files where you want them.

Important: If you stop syncing a folder, all existing files will stay in OneDrive and your folder on your PC will be empty, but new files will save to your PC.

== Fix problems with PC folder backup ==

Here are a list of error you might see when you set up PC folder backup and how to resolve them:
* The following ''file type can't be protected'': Outlook database files (.pst)
* File exceeds the maximum path length: Make sure the entire file path, including the file name, contains fewer than 260 characters. An example of a file path is:
C:\Users\pp7698kl\OneDrive - MNSCU\OAS CoP\Teams\Training\Sync OneDrive for Business on Windows 10...
To resolve this, shorten the name of your file or the name of the subfolders in OneDrive, or select a sub-folder that's closer to the top-level folder.
* ''File exceeds the maximum file size:'' OneDrive can't sync files over 250GB. Remove these files from the folder you want to protect and then try again.
* The file name isn't allowed in OneDrive: File names can't start with a space or include any of these characters: \ : / * ? < > " |. Please move or rename the file to continue.

Step 7. By clicking on the '''“Choose folders”''' option you can choose which folders you wish to sync.

[[File:7thStepp.png| 400px]]

Step 8. Choose the specific folders you want to sync. You will have access to these documents even when you do not have an internet connection.

a. In the picture shown, all folders are selected to sync.

b. Simply un-check a box to deselect folders or documents that you no longer want synced to your computer. Files will remain in the cloud with OneDrive.

[[File:8thStep.png| 500px]]

=Additional Resources=
[https://support.office.com/en-us/article/Fix-OneDrive-sync-problems-83ab0d8a-8400-45b0-8dcf-dc8aa8a6bcf8 Fix OneDrive Sync Problems]

[https://support.office.com/en-us/article/Which-OneDrive-sync-client-am-I-using-19246eae-8a51-490a-8d97-a645c151f2ba Which OneDrive sync client am I using?]

[https://support.office.com/en-us/article/Sync-SharePoint-sites-with-the-new-OneDrive-sync-client-6de9ede8-5b6e-4503-80b2-6190f3354a88 Sync SharePoint sites with the new OneDrive sync client]

[https://support.office.com/en-us/article/Transition-from-the-existing-OneDrive-for-Business-sync-client-4100df3a-0c96-464f-b0a8-c20de34da6fa Transition from the existing OneDrive for Business sync client]

[[category:Windows 10]] [[category: Microsoft 365]]

File:OneDriveSelectFolders.jpg

2021-10-12T15:34:57Z

PWelshons:

OneDrive sync app

2021-10-12T15:32:42Z

PWelshons: /* Setting up OneDrive Sync */

__NOTOC__
[[File:cloudstorage.png|right|250px]]
=About This Article=

This article is intended for students and employees. Learn how to sync your files so they are accessible from your laptop, computer, mobile device or OneDrive website.
You can sync all files or select the folders that you want to sync. When you sync your files, they are accessible when you're offline.

=What does the OneDrive sync client allow you to do? =
* Create and save folders and documents between your computer, laptop, mobile devices and the cloud.
* Backup your files from your computer or laptop to the cloud.
* Have access to files even if you do not have internet access.

=Setting up OneDrive Sync=

* Select the Start button, search for "OneDrive", and then open the app.
* When OneDrive starts, enter your starid@minnstate.edu, and select '''Sign in'''.
* On the '''All your files, ready and on-demand''' screen, you'll see how files are marked to show them as online-only, locally available, or always available. [https://support.microsoft.com/en-us/office/save-disk-space-with-onedrive-files-on-demand-for-windows-10-0e6860d3-d9f3-4971-b321-7092438fb38e Files On-Demand] helps you access all your files in OneDrive without having to download all of them and use storage space on your Windows device. Select Next.

[[File:FilesOnDemand.jpg|Files On-Demand]]

You can use Files On-Demand to free up space or to make sure files or folders are always available on your device, even when you're offline.

* To see which folders your are syncing or if you want to change that, right-click the blue cloud icon in the taskbar notification area, and select '''Settings > Account > Choose folders.'''
[[File:OneDriveChooseFolders.jpg|OneDrive Choose Folders]]

[[File:OneDriveSelectFolders.jpg|One Drive Choose Folders]]

* '''Back up your folders''' dialog box allows you to choose which folders you want to back up or sync to OneDrive.

[[File:OneDriveBackUp.jpg|OneDrive Back Up]]

Once the new OneDrive sync client has been set up the cloud icon in the system tray will turn blue. You will also now see a folder in File Explorer that will have all the local files that sync with the cloud in: OneDrive - MNSCU
[[File:OneDriveMNSCU.jpg|OneDrive - MNSCU]]

Tip: To move a file between a folder in your PC and a folder in OneDrive, use File Explorer or the OneDrive app to drag the files where you want them.

Important: If you stop syncing a folder, all existing files will stay in OneDrive and your folder on your PC will be empty, but new files will save to your PC.

== Fix problems with PC folder backup ==

Here are a list of error you might see when you set up PC folder backup and how to resolve them:
* The following ''file type can't be protected'': Outlook database files (.pst)
* File exceeds the maximum path length: Make sure the entire file path, including the file name, contains fewer than 260 characters. An example of a file path is:
C:\Users\pp7698kl\OneDrive - MNSCU\OAS CoP\Teams\Training\Sync OneDrive for Business on Windows 10...
To resolve this, shorten the name of your file or the name of the subfolders in OneDrive, or select a sub-folder that's closer to the top-level folder.
* ''File exceeds the maximum file size:'' OneDrive can't sync files over 250GB. Remove these files from the folder you want to protect and then try again.
* The file name isn't allowed in OneDrive: File names can't start with a space or include any of these characters: \ : / * ? < > " |. Please move or rename the file to continue.

Step 7. By clicking on the '''“Choose folders”''' option you can choose which folders you wish to sync.

[[File:7thStepp.png| 400px]]

Step 8. Choose the specific folders you want to sync. You will have access to these documents even when you do not have an internet connection.

a. In the picture shown, all folders are selected to sync.

b. Simply un-check a box to deselect folders or documents that you no longer want synced to your computer. Files will remain in the cloud with OneDrive.

[[File:8thStep.png| 500px]]

=Additional Resources=
[https://support.office.com/en-us/article/Fix-OneDrive-sync-problems-83ab0d8a-8400-45b0-8dcf-dc8aa8a6bcf8 Fix OneDrive Sync Problems]

[https://support.office.com/en-us/article/Which-OneDrive-sync-client-am-I-using-19246eae-8a51-490a-8d97-a645c151f2ba Which OneDrive sync client am I using?]

[https://support.office.com/en-us/article/Sync-SharePoint-sites-with-the-new-OneDrive-sync-client-6de9ede8-5b6e-4503-80b2-6190f3354a88 Sync SharePoint sites with the new OneDrive sync client]

[https://support.office.com/en-us/article/Transition-from-the-existing-OneDrive-for-Business-sync-client-4100df3a-0c96-464f-b0a8-c20de34da6fa Transition from the existing OneDrive for Business sync client]

[[category:Windows 10]] [[category: Microsoft 365]]

OneDrive sync app

2021-10-12T15:26:58Z

PWelshons: /* Fix problems with PC folder backup */

__NOTOC__
[[File:cloudstorage.png|right|250px]]
=About This Article=

This article is intended for students and employees. Learn how to sync your files so they are accessible from your laptop, computer, mobile device or OneDrive website.
You can sync all files or select the folders that you want to sync. When you sync your files, they are accessible when you're offline.

=What does the OneDrive sync client allow you to do? =
* Create and save folders and documents between your computer, laptop, mobile devices and the cloud.
* Backup your files from your computer or laptop to the cloud.
* Have access to files even if you do not have internet access.

=Setting up OneDrive Sync=

* Select the Start button, search for "OneDrive", and then open the app.
* When OneDrive starts, enter your starid@minnstate.edu, and select '''Sign in'''.
* On the '''All your files, ready and on-demand''' screen, you'll see how files are marked to show them as online-only, locally available, or always available. [https://support.microsoft.com/en-us/office/save-disk-space-with-onedrive-files-on-demand-for-windows-10-0e6860d3-d9f3-4971-b321-7092438fb38e Files On-Demand] helps you access all your files in OneDrive without having to download all of them and use storage space on your Windows device. Select Next.

[[File:FilesOnDemand.jpg|Files On-Demand]]

You can use Files On-Demand to free up space or to make sure files or folders are always available on your device, even when you're offline.

* To see which folders your are syncing or if you want to change that, right-click the blue cloud icon in the taskbar notification area, and select '''Settings > Account > Choose folders.'''
[[File:OneDriveChooseFolders.jpg|OneDrive Choose Folders]]

* '''Back up your folders''' dialog box allows you to choose which folders you want to back up or sync to OneDrive.

[[File:OneDriveBackUp.jpg|OneDrive Back Up]]

Once the new OneDrive sync client has been set up the cloud icon in the system tray will turn blue. You will also now see a folder in File Explorer that will have all the local files that sync with the cloud in: OneDrive - MNSCU
[[File:OneDriveMNSCU.jpg|OneDrive - MNSCU]]

Tip: To move a file between a folder in your PC and a folder in OneDrive, use File Explorer or the OneDrive app to drag the files where you want them.

Important: If you stop syncing a folder, all existing files will stay in OneDrive and your folder on your PC will be empty, but new files will save to your PC.

== Fix problems with PC folder backup ==

Here are a list of error you might see when you set up PC folder backup and how to resolve them:
* The following ''file type can't be protected'': Outlook database files (.pst)
* File exceeds the maximum path length: Make sure the entire file path, including the file name, contains fewer than 260 characters. An example of a file path is:
C:\Users\pp7698kl\OneDrive - MNSCU\OAS CoP\Teams\Training\Sync OneDrive for Business on Windows 10...
To resolve this, shorten the name of your file or the name of the subfolders in OneDrive, or select a sub-folder that's closer to the top-level folder.
* ''File exceeds the maximum file size:'' OneDrive can't sync files over 250GB. Remove these files from the folder you want to protect and then try again.
* The file name isn't allowed in OneDrive: File names can't start with a space or include any of these characters: \ : / * ? < > " |. Please move or rename the file to continue.

Step 7. By clicking on the '''“Choose folders”''' option you can choose which folders you wish to sync.

[[File:7thStepp.png| 400px]]

Step 8. Choose the specific folders you want to sync. You will have access to these documents even when you do not have an internet connection.

a. In the picture shown, all folders are selected to sync.

b. Simply un-check a box to deselect folders or documents that you no longer want synced to your computer. Files will remain in the cloud with OneDrive.

[[File:8thStep.png| 500px]]

=Additional Resources=
[https://support.office.com/en-us/article/Fix-OneDrive-sync-problems-83ab0d8a-8400-45b0-8dcf-dc8aa8a6bcf8 Fix OneDrive Sync Problems]

[https://support.office.com/en-us/article/Which-OneDrive-sync-client-am-I-using-19246eae-8a51-490a-8d97-a645c151f2ba Which OneDrive sync client am I using?]

[https://support.office.com/en-us/article/Sync-SharePoint-sites-with-the-new-OneDrive-sync-client-6de9ede8-5b6e-4503-80b2-6190f3354a88 Sync SharePoint sites with the new OneDrive sync client]

[https://support.office.com/en-us/article/Transition-from-the-existing-OneDrive-for-Business-sync-client-4100df3a-0c96-464f-b0a8-c20de34da6fa Transition from the existing OneDrive for Business sync client]

[[category:Windows 10]] [[category: Microsoft 365]]

OneDrive sync app

2021-10-12T15:26:12Z

PWelshons: /* Setting up OneDrive Sync */

__NOTOC__
[[File:cloudstorage.png|right|250px]]
=About This Article=

This article is intended for students and employees. Learn how to sync your files so they are accessible from your laptop, computer, mobile device or OneDrive website.
You can sync all files or select the folders that you want to sync. When you sync your files, they are accessible when you're offline.

=What does the OneDrive sync client allow you to do? =
* Create and save folders and documents between your computer, laptop, mobile devices and the cloud.
* Backup your files from your computer or laptop to the cloud.
* Have access to files even if you do not have internet access.

=Setting up OneDrive Sync=

* Select the Start button, search for "OneDrive", and then open the app.
* When OneDrive starts, enter your starid@minnstate.edu, and select '''Sign in'''.
* On the '''All your files, ready and on-demand''' screen, you'll see how files are marked to show them as online-only, locally available, or always available. [https://support.microsoft.com/en-us/office/save-disk-space-with-onedrive-files-on-demand-for-windows-10-0e6860d3-d9f3-4971-b321-7092438fb38e Files On-Demand] helps you access all your files in OneDrive without having to download all of them and use storage space on your Windows device. Select Next.

[[File:FilesOnDemand.jpg|Files On-Demand]]

You can use Files On-Demand to free up space or to make sure files or folders are always available on your device, even when you're offline.

* To see which folders your are syncing or if you want to change that, right-click the blue cloud icon in the taskbar notification area, and select '''Settings > Account > Choose folders.'''
[[File:OneDriveChooseFolders.jpg|OneDrive Choose Folders]]

* '''Back up your folders''' dialog box allows you to choose which folders you want to back up or sync to OneDrive.

[[File:OneDriveBackUp.jpg|OneDrive Back Up]]

Once the new OneDrive sync client has been set up the cloud icon in the system tray will turn blue. You will also now see a folder in File Explorer that will have all the local files that sync with the cloud in: OneDrive - MNSCU
[[File:OneDriveMNSCU.jpg|OneDrive - MNSCU]]

Tip: To move a file between a folder in your PC and a folder in OneDrive, use File Explorer or the OneDrive app to drag the files where you want them.

Important: If you stop syncing a folder, all existing files will stay in OneDrive and your folder on your PC will be empty, but new files will save to your PC.

== Fix problems with PC folder backup ==

Here are a list of error you might see when you set up PC folder backup and how to resolve them:
* The following ''file type can't be protected'': Outlook database files (.pst)
* File exceeds the maximum path length: Make sure the entire file path, including the file name, contains fewer than 260 characters. An example of a file path is:
C:\Users\pp7698kl\OneDrive - MNSCU\OAS CoP\Teams\Training\Sync OneDrive for Business on Windows 10...
To resolve this, shorten the name of your file or the name of the subfolders in OneDrive, or select a sub-folder that's closer to the top-level folder.
* ''File exceeds the maximum file size:'' OneDrive can't sync files over 250GB. Remove these files from the folder you want to protect and then try again.
* The file name isn't allowed in OneDrive: File names can't start with a space or include any of these characters: \ : / * ? < > " |. Please move or rename the file to continue.

-
Step 1. When signed into your office 365 account click on the upper left icon

[[File:1stStep.png| 700px]]

Step 2. Click '''“OneDrive”'''

[[File:2ndStep.png| 200px]]

Step 3. In the lower left hand corner click '''“Get the OneDrive apps”'''

[[File:3rdStep.png| 700px]]

Step 4. On the right side of the page click '''“Download”'''

a. If you have already downloaded OneDrive and want the latest version, click '''“Reinstall”'''. A pop up will show up and you will have to enter your '''StarID @winona.edu'''

[[File:4thStep.png| 700px]]

Step 5. Click on '''“Save File”''' and choose a location

[[File:5thStep.png| 500px]]

Step 6. Once the new OneDrive sync client has been set up the cloud icon in the system tray will turn blue. Right-click the blue cloud and click on '''“Settings”'''.

[[File:6thStep.png| 700px]]

Step 7. By clicking on the '''“Choose folders”''' option you can choose which folders you wish to sync.

[[File:7thStepp.png| 400px]]

Step 8. Choose the specific folders you want to sync. You will have access to these documents even when you do not have an internet connection.

a. In the picture shown, all folders are selected to sync.

b. Simply un-check a box to deselect folders or documents that you no longer want synced to your computer. Files will remain in the cloud with OneDrive.

[[File:8thStep.png| 500px]]

=Additional Resources=
[https://support.office.com/en-us/article/Fix-OneDrive-sync-problems-83ab0d8a-8400-45b0-8dcf-dc8aa8a6bcf8 Fix OneDrive Sync Problems]

[https://support.office.com/en-us/article/Which-OneDrive-sync-client-am-I-using-19246eae-8a51-490a-8d97-a645c151f2ba Which OneDrive sync client am I using?]

[https://support.office.com/en-us/article/Sync-SharePoint-sites-with-the-new-OneDrive-sync-client-6de9ede8-5b6e-4503-80b2-6190f3354a88 Sync SharePoint sites with the new OneDrive sync client]

[https://support.office.com/en-us/article/Transition-from-the-existing-OneDrive-for-Business-sync-client-4100df3a-0c96-464f-b0a8-c20de34da6fa Transition from the existing OneDrive for Business sync client]

[[category:Windows 10]] [[category: Microsoft 365]]

File:OneDriveMNSCU.jpg

2021-10-12T15:25:48Z

PWelshons: