WSU Technology Knowledge Base - User contributions [en]

Multi-factor authentication for Office 365

2019-07-29T19:18:42Z

TJCyert: /* More Info */

[[File:O365_mfa.png ‎|right]]
{{TOC_Float_Right}}
==About this article==
This article includes the steps involved in configuring multi-factor authentication (MFA) for Microsoft Office 365. It is intended for all WSU students, faculty, and staff.
==What's Office 365 Multi-Factor Authentication (MFA)?==
In order to better protect you, your data, and our campus network from security threats, Winona State University will soon implement Multi Factor Authentication (MFA) for Office 365. Once enabled, you must also use the another verification method along with your user name and password. This adds another layer of security and significantly reduces security threats.
===MFA Options===

There are a variety of authentication options that can be chosen for Office 365 ranging from a verification phone call to a secret code generated by an app on your phone. Below are all of the supported options.

====Option 1: Smartphone Notification App====

This is the easiest option if you own a smartphone. After you download and configure the '''Microsoft Authenticator''', your phone will prompt you before every login to approve the login request. After you select '''approve''' on your phone your will be logged in.

This method isn't for every one as users without smartphones will not be able to use this method, and if you lose your smartphone, you may temporarily lose access to your Office 365 until you go through the recovery process.

====Option 2: Cell Phone Text====

The next option is text verification. After you type in your credentials to your account, it will ask permission to send a text message to your phone. After you clock '''Send me the text''', you will receive a 6 digit code via text on your cell phone. Next you must enter this code into the field now located on the login window of your computer and you are now successfully logged into your account.

This is a great method for those without smartphones. This method is always nice because as long as your cell phone number stays the same, this method will work. This means that no extra configuration is required when you upgrade or replace your cell phone.

====Option 3: Smartphone Code Generating App====

The '''Microsoft Authenicator''', along with being used for option 1, can also be used for another form of authentication. This method will constantly be generating a 6 digit code every 30 seconds right on the app, that you will simply enter in office 365 after you enter your credentials.

This method '''does not require any data''' which means even if your are our of country with no cellular data or WiFi you can still access to your account.

====Option 4: Call My Phone====

This option allows you to verify via a phone call. Whenever you login, you will get an automated phone call asking you to approve the login. This method can be used with either a personal phone or an office phone, and just as in option 2, no extra configuration will be necessarily upon upgrading or replacing a phone so long as your phone number stays the same.

It is important to note that using an Office Phone as your only other verification method will disallow you from accessing your account when you do not have access to this phone.

====Option 6: University Laptop or Tablet Code Generating App====
It is possible to install a code generator application on a university laptop or tablet. This will function exactly like option 3 and the '''Microsoft Authenticator'''. If you would like to setup this option, please contact {{TSC}} for more info.

====Multi-Option====
All of the authentication options are better in certain situations and not so good in others. For example if you are traveling abroad and do not have access to WiFi or Cellular, the first option will not work for you. This is why we recommend setting up multiple authentication options so that no matter what situation you find yourself in, you are still able to access your Office 365 account.

==Setup Process==

'''Our Recommendations'''
*'''Provided you have a smart phone''', we highly recommend using the Notify Me through app using the Microsoft Authenticator app as your #1 choice; followed by a backup text. This notification process makes it super easy when your account is finally tripped.
*A regular cell phone without smart capabilities use text
*If no cell phone your options are to use your office phone or use verification code from app on a university laptop.

1.) On any '''computer''', navigate to https://account.activedirectory.windowsazure.com/Proofup.aspx
Then, log in.
Students: [StarID]@go.minnstate.edu
Faculty/Staff: [StarID]@minnstate.edu

[[file:MFA1.png|300px|float:left]]

2.) Once signed in, you will be prompted to provide more security information to your account. Click ‘Next’.

[[file:MFA2.png|300px|float:left]]

3.) Now, click on the first dropdown and select which secondary device you would like to use for multi-factor authentication.
Authentication phone: This will verify through an Automated phone call or text.
Office Phone: This will verify through your office phone. Mobile App:
Mobile App: This will use the Microsoft authenticator App to secure your account.

[[file:MFA3.png|600px|float:left]]

'''Please compete one or more of the options below to complete setup'''
====Authentication Phone====

From the first drop down select “Authentication Phone” and then type in the phone number you would like to use along with the country code of your phone number.

Next Choose whether you would like to verify through call or text. Click “Next” and you will receive a call or text with instructions on how to complete the process.

[[file:aPhone.png|500px|float:left]]

====Office Phone====

From the first drop down select “Office Phone” and then type in the phone number and extension along with the country code of your phone number.

Click “Next” and you will receive a call with instructions on how to complete the process.

[[file:oPhone.png|500px|float:left]]

====Authentication App====

Select your smartphone platform for Instructions on installing ''Microsoft Authenticator''.
====== Android <span class="mw-customtoggle-0" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> ======
<div id="mw-customcollapsible-0" class="mw-collapsible mw-collapsed">

I. On your smartphone, navigate to the Google Play Store

[[file:a1.png|300px|float:left]]

II. In the search bar, type “Microsoft Authenticator”, Then click the first option shown above.

[[file:a2.png|300px|float:left]]

III. Click “Install”. '''Note: You may need to enter your Google password if prompted.'''

[[file:a3.png|300px|float:left]]

IV. Please continue the next step to configure Microsoft Authenticator.

</div>

===== iPhone <span class="mw-customtoggle-1" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-1" class="mw-collapsible mw-collapsed">

I. On your iPhone, navigate to the App Store.

[[file:IP1.png|float:left|400px]]

II. Tap the search tab in the bottom right.

[[file:IP2.png|float:left|400px]]

III. Tap "Get" on the Microsoft Authentication tile as shown below.

[[file:IP3.png|float:left|400px]]

IV. Now you must sign into the App Store with your fingerprint or Apple ID password. After the install is complete you can move on to the next steps.

[[file:IP4.jpg|float:left|400px]]

</div>

=====Configuring the Authenticatior App=====
From the first drop down select “Authenticator App” and then click whether you want to verify through secret code, or app notification. Then click “Set Up”.

On the Microsoft Authenticator app, click “Add Accounts” , then “Work or School account”. The app will ask for permission to use your camera, click “Allow”. Then you simply need to scan the QR code on your computer screen and you are done!

[[file:appPhone.png|float:left|500px]]

==Activation==
*Activation consists of scheduling your account to have Multifactor
*You will get a popup - Within an hour you will need to validate your account
*Type in your StarID password once and click approve (or enter text option)

==More Info==
[https://learn.winona.edu/images/b/be/Office365MFA.pdf Printable MFA Setup Instructions]

[https://thenextweb.com/google/2019/05/23/google-data-shows-2-factor-authentication-blocks-100-of-automated-bot-hacks/ Google data shows 2-factor authentication blocks 100% of automated bot hacks - The Next Web]

[https://heimdalsecurity.com/blog/start-using-two-factor-authentication/ Why You Should Start Using Two-Factor Authentication Now - Heimdal Security]

[https://www.wired.com/story/two-factor-authentication-apps-authy-google-authenticator/ How to Secure Your Accounts with Better Two-Factor Authentication - Wired.com]

[[Category:Security]][[Category:Microsoft Office 365]][[Category:MFA]][[Category:2FA]][[Category:Multi-Factor Authentication]]

File:Office365MFA.pdf

2019-07-29T19:17:55Z

TJCyert:

Multi-factor authentication for Office 365

2019-07-29T19:16:21Z

TJCyert: /* Configuring the Authenticatior App */

[[File:O365_mfa.png ‎|right]]
{{TOC_Float_Right}}
==About this article==
This article includes the steps involved in configuring multi-factor authentication (MFA) for Microsoft Office 365. It is intended for all WSU students, faculty, and staff.
==What's Office 365 Multi-Factor Authentication (MFA)?==
In order to better protect you, your data, and our campus network from security threats, Winona State University will soon implement Multi Factor Authentication (MFA) for Office 365. Once enabled, you must also use the another verification method along with your user name and password. This adds another layer of security and significantly reduces security threats.
===MFA Options===

There are a variety of authentication options that can be chosen for Office 365 ranging from a verification phone call to a secret code generated by an app on your phone. Below are all of the supported options.

====Option 1: Smartphone Notification App====

This is the easiest option if you own a smartphone. After you download and configure the '''Microsoft Authenticator''', your phone will prompt you before every login to approve the login request. After you select '''approve''' on your phone your will be logged in.

This method isn't for every one as users without smartphones will not be able to use this method, and if you lose your smartphone, you may temporarily lose access to your Office 365 until you go through the recovery process.

====Option 2: Cell Phone Text====

The next option is text verification. After you type in your credentials to your account, it will ask permission to send a text message to your phone. After you clock '''Send me the text''', you will receive a 6 digit code via text on your cell phone. Next you must enter this code into the field now located on the login window of your computer and you are now successfully logged into your account.

This is a great method for those without smartphones. This method is always nice because as long as your cell phone number stays the same, this method will work. This means that no extra configuration is required when you upgrade or replace your cell phone.

====Option 3: Smartphone Code Generating App====

The '''Microsoft Authenicator''', along with being used for option 1, can also be used for another form of authentication. This method will constantly be generating a 6 digit code every 30 seconds right on the app, that you will simply enter in office 365 after you enter your credentials.

This method '''does not require any data''' which means even if your are our of country with no cellular data or WiFi you can still access to your account.

====Option 4: Call My Phone====

This option allows you to verify via a phone call. Whenever you login, you will get an automated phone call asking you to approve the login. This method can be used with either a personal phone or an office phone, and just as in option 2, no extra configuration will be necessarily upon upgrading or replacing a phone so long as your phone number stays the same.

It is important to note that using an Office Phone as your only other verification method will disallow you from accessing your account when you do not have access to this phone.

====Option 6: University Laptop or Tablet Code Generating App====
It is possible to install a code generator application on a university laptop or tablet. This will function exactly like option 3 and the '''Microsoft Authenticator'''. If you would like to setup this option, please contact {{TSC}} for more info.

====Multi-Option====
All of the authentication options are better in certain situations and not so good in others. For example if you are traveling abroad and do not have access to WiFi or Cellular, the first option will not work for you. This is why we recommend setting up multiple authentication options so that no matter what situation you find yourself in, you are still able to access your Office 365 account.

==Setup Process==

'''Our Recommendations'''
*'''Provided you have a smart phone''', we highly recommend using the Notify Me through app using the Microsoft Authenticator app as your #1 choice; followed by a backup text. This notification process makes it super easy when your account is finally tripped.
*A regular cell phone without smart capabilities use text
*If no cell phone your options are to use your office phone or use verification code from app on a university laptop.

1.) On any '''computer''', navigate to https://account.activedirectory.windowsazure.com/Proofup.aspx
Then, log in.
Students: [StarID]@go.minnstate.edu
Faculty/Staff: [StarID]@minnstate.edu

[[file:MFA1.png|300px|float:left]]

2.) Once signed in, you will be prompted to provide more security information to your account. Click ‘Next’.

[[file:MFA2.png|300px|float:left]]

3.) Now, click on the first dropdown and select which secondary device you would like to use for multi-factor authentication.
Authentication phone: This will verify through an Automated phone call or text.
Office Phone: This will verify through your office phone. Mobile App:
Mobile App: This will use the Microsoft authenticator App to secure your account.

[[file:MFA3.png|600px|float:left]]

'''Please compete one or more of the options below to complete setup'''
====Authentication Phone====

From the first drop down select “Authentication Phone” and then type in the phone number you would like to use along with the country code of your phone number.

Next Choose whether you would like to verify through call or text. Click “Next” and you will receive a call or text with instructions on how to complete the process.

[[file:aPhone.png|500px|float:left]]

====Office Phone====

From the first drop down select “Office Phone” and then type in the phone number and extension along with the country code of your phone number.

Click “Next” and you will receive a call with instructions on how to complete the process.

[[file:oPhone.png|500px|float:left]]

====Authentication App====

Select your smartphone platform for Instructions on installing ''Microsoft Authenticator''.
====== Android <span class="mw-customtoggle-0" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> ======
<div id="mw-customcollapsible-0" class="mw-collapsible mw-collapsed">

I. On your smartphone, navigate to the Google Play Store

[[file:a1.png|300px|float:left]]

II. In the search bar, type “Microsoft Authenticator”, Then click the first option shown above.

[[file:a2.png|300px|float:left]]

III. Click “Install”. '''Note: You may need to enter your Google password if prompted.'''

[[file:a3.png|300px|float:left]]

IV. Please continue the next step to configure Microsoft Authenticator.

</div>

===== iPhone <span class="mw-customtoggle-1" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-1" class="mw-collapsible mw-collapsed">

I. On your iPhone, navigate to the App Store.

[[file:IP1.png|float:left|400px]]

II. Tap the search tab in the bottom right.

[[file:IP2.png|float:left|400px]]

III. Tap "Get" on the Microsoft Authentication tile as shown below.

[[file:IP3.png|float:left|400px]]

IV. Now you must sign into the App Store with your fingerprint or Apple ID password. After the install is complete you can move on to the next steps.

[[file:IP4.jpg|float:left|400px]]

</div>

=====Configuring the Authenticatior App=====
From the first drop down select “Authenticator App” and then click whether you want to verify through secret code, or app notification. Then click “Set Up”.

On the Microsoft Authenticator app, click “Add Accounts” , then “Work or School account”. The app will ask for permission to use your camera, click “Allow”. Then you simply need to scan the QR code on your computer screen and you are done!

[[file:appPhone.png|float:left|500px]]

==Activation==
*Activation consists of scheduling your account to have Multifactor
*You will get a popup - Within an hour you will need to validate your account
*Type in your StarID password once and click approve (or enter text option)

==More Info==

[https://thenextweb.com/google/2019/05/23/google-data-shows-2-factor-authentication-blocks-100-of-automated-bot-hacks/ Google data shows 2-factor authentication blocks 100% of automated bot hacks - The Next Web]

[https://heimdalsecurity.com/blog/start-using-two-factor-authentication/ Why You Should Start Using Two-Factor Authentication Now - Heimdal Security]

[https://www.wired.com/story/two-factor-authentication-apps-authy-google-authenticator/ How to Secure Your Accounts with Better Two-Factor Authentication - Wired.com]

[[Category:Security]][[Category:Microsoft Office 365]][[Category:MFA]][[Category:2FA]][[Category:Multi-Factor Authentication]]

Multi-factor authentication for Office 365

2019-07-29T19:15:58Z

TJCyert: /* Android [Show/hide] */

[[File:O365_mfa.png ‎|right]]
{{TOC_Float_Right}}
==About this article==
This article includes the steps involved in configuring multi-factor authentication (MFA) for Microsoft Office 365. It is intended for all WSU students, faculty, and staff.
==What's Office 365 Multi-Factor Authentication (MFA)?==
In order to better protect you, your data, and our campus network from security threats, Winona State University will soon implement Multi Factor Authentication (MFA) for Office 365. Once enabled, you must also use the another verification method along with your user name and password. This adds another layer of security and significantly reduces security threats.
===MFA Options===

There are a variety of authentication options that can be chosen for Office 365 ranging from a verification phone call to a secret code generated by an app on your phone. Below are all of the supported options.

====Option 1: Smartphone Notification App====

This is the easiest option if you own a smartphone. After you download and configure the '''Microsoft Authenticator''', your phone will prompt you before every login to approve the login request. After you select '''approve''' on your phone your will be logged in.

This method isn't for every one as users without smartphones will not be able to use this method, and if you lose your smartphone, you may temporarily lose access to your Office 365 until you go through the recovery process.

====Option 2: Cell Phone Text====

The next option is text verification. After you type in your credentials to your account, it will ask permission to send a text message to your phone. After you clock '''Send me the text''', you will receive a 6 digit code via text on your cell phone. Next you must enter this code into the field now located on the login window of your computer and you are now successfully logged into your account.

This is a great method for those without smartphones. This method is always nice because as long as your cell phone number stays the same, this method will work. This means that no extra configuration is required when you upgrade or replace your cell phone.

====Option 3: Smartphone Code Generating App====

The '''Microsoft Authenicator''', along with being used for option 1, can also be used for another form of authentication. This method will constantly be generating a 6 digit code every 30 seconds right on the app, that you will simply enter in office 365 after you enter your credentials.

This method '''does not require any data''' which means even if your are our of country with no cellular data or WiFi you can still access to your account.

====Option 4: Call My Phone====

This option allows you to verify via a phone call. Whenever you login, you will get an automated phone call asking you to approve the login. This method can be used with either a personal phone or an office phone, and just as in option 2, no extra configuration will be necessarily upon upgrading or replacing a phone so long as your phone number stays the same.

It is important to note that using an Office Phone as your only other verification method will disallow you from accessing your account when you do not have access to this phone.

====Option 6: University Laptop or Tablet Code Generating App====
It is possible to install a code generator application on a university laptop or tablet. This will function exactly like option 3 and the '''Microsoft Authenticator'''. If you would like to setup this option, please contact {{TSC}} for more info.

====Multi-Option====
All of the authentication options are better in certain situations and not so good in others. For example if you are traveling abroad and do not have access to WiFi or Cellular, the first option will not work for you. This is why we recommend setting up multiple authentication options so that no matter what situation you find yourself in, you are still able to access your Office 365 account.

==Setup Process==

'''Our Recommendations'''
*'''Provided you have a smart phone''', we highly recommend using the Notify Me through app using the Microsoft Authenticator app as your #1 choice; followed by a backup text. This notification process makes it super easy when your account is finally tripped.
*A regular cell phone without smart capabilities use text
*If no cell phone your options are to use your office phone or use verification code from app on a university laptop.

1.) On any '''computer''', navigate to https://account.activedirectory.windowsazure.com/Proofup.aspx
Then, log in.
Students: [StarID]@go.minnstate.edu
Faculty/Staff: [StarID]@minnstate.edu

[[file:MFA1.png|300px|float:left]]

2.) Once signed in, you will be prompted to provide more security information to your account. Click ‘Next’.

[[file:MFA2.png|300px|float:left]]

3.) Now, click on the first dropdown and select which secondary device you would like to use for multi-factor authentication.
Authentication phone: This will verify through an Automated phone call or text.
Office Phone: This will verify through your office phone. Mobile App:
Mobile App: This will use the Microsoft authenticator App to secure your account.

[[file:MFA3.png|600px|float:left]]

'''Please compete one or more of the options below to complete setup'''
====Authentication Phone====

From the first drop down select “Authentication Phone” and then type in the phone number you would like to use along with the country code of your phone number.

Next Choose whether you would like to verify through call or text. Click “Next” and you will receive a call or text with instructions on how to complete the process.

[[file:aPhone.png|500px|float:left]]

====Office Phone====

From the first drop down select “Office Phone” and then type in the phone number and extension along with the country code of your phone number.

Click “Next” and you will receive a call with instructions on how to complete the process.

[[file:oPhone.png|500px|float:left]]

====Authentication App====

Select your smartphone platform for Instructions on installing ''Microsoft Authenticator''.
====== Android <span class="mw-customtoggle-0" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> ======
<div id="mw-customcollapsible-0" class="mw-collapsible mw-collapsed">

I. On your smartphone, navigate to the Google Play Store

[[file:a1.png|300px|float:left]]

II. In the search bar, type “Microsoft Authenticator”, Then click the first option shown above.

[[file:a2.png|300px|float:left]]

III. Click “Install”. '''Note: You may need to enter your Google password if prompted.'''

[[file:a3.png|300px|float:left]]

IV. Please continue the next step to configure Microsoft Authenticator.

</div>

===== iPhone <span class="mw-customtoggle-1" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-1" class="mw-collapsible mw-collapsed">

I. On your iPhone, navigate to the App Store.

[[file:IP1.png|float:left|400px]]

II. Tap the search tab in the bottom right.

[[file:IP2.png|float:left|400px]]

III. Tap "Get" on the Microsoft Authentication tile as shown below.

[[file:IP3.png|float:left|400px]]

IV. Now you must sign into the App Store with your fingerprint or Apple ID password. After the install is complete you can move on to the next steps.

[[file:IP4.jpg|float:left|400px]]

</div>

====Configuring the Authenticatior App====
From the first drop down select “Authenticator App” and then click whether you want to verify through secret code, or app notification. Then click “Set Up”.

On the Microsoft Authenticator app, click “Add Accounts” , then “Work or School account”. The app will ask for permission to use your camera, click “Allow”. Then you simply need to scan the QR code on your computer screen and you are done!

[[file:appPhone.png|float:left|500px]]

==Activation==
*Activation consists of scheduling your account to have Multifactor
*You will get a popup - Within an hour you will need to validate your account
*Type in your StarID password once and click approve (or enter text option)

==More Info==

[https://thenextweb.com/google/2019/05/23/google-data-shows-2-factor-authentication-blocks-100-of-automated-bot-hacks/ Google data shows 2-factor authentication blocks 100% of automated bot hacks - The Next Web]

[https://heimdalsecurity.com/blog/start-using-two-factor-authentication/ Why You Should Start Using Two-Factor Authentication Now - Heimdal Security]

[https://www.wired.com/story/two-factor-authentication-apps-authy-google-authenticator/ How to Secure Your Accounts with Better Two-Factor Authentication - Wired.com]

[[Category:Security]][[Category:Microsoft Office 365]][[Category:MFA]][[Category:2FA]][[Category:Multi-Factor Authentication]]

Multi-factor authentication for Office 365

2019-07-29T19:15:18Z

TJCyert: /* Setup Process */

[[File:O365_mfa.png ‎|right]]
{{TOC_Float_Right}}
==About this article==
This article includes the steps involved in configuring multi-factor authentication (MFA) for Microsoft Office 365. It is intended for all WSU students, faculty, and staff.
==What's Office 365 Multi-Factor Authentication (MFA)?==
In order to better protect you, your data, and our campus network from security threats, Winona State University will soon implement Multi Factor Authentication (MFA) for Office 365. Once enabled, you must also use the another verification method along with your user name and password. This adds another layer of security and significantly reduces security threats.
===MFA Options===

There are a variety of authentication options that can be chosen for Office 365 ranging from a verification phone call to a secret code generated by an app on your phone. Below are all of the supported options.

====Option 1: Smartphone Notification App====

This is the easiest option if you own a smartphone. After you download and configure the '''Microsoft Authenticator''', your phone will prompt you before every login to approve the login request. After you select '''approve''' on your phone your will be logged in.

This method isn't for every one as users without smartphones will not be able to use this method, and if you lose your smartphone, you may temporarily lose access to your Office 365 until you go through the recovery process.

====Option 2: Cell Phone Text====

The next option is text verification. After you type in your credentials to your account, it will ask permission to send a text message to your phone. After you clock '''Send me the text''', you will receive a 6 digit code via text on your cell phone. Next you must enter this code into the field now located on the login window of your computer and you are now successfully logged into your account.

This is a great method for those without smartphones. This method is always nice because as long as your cell phone number stays the same, this method will work. This means that no extra configuration is required when you upgrade or replace your cell phone.

====Option 3: Smartphone Code Generating App====

The '''Microsoft Authenicator''', along with being used for option 1, can also be used for another form of authentication. This method will constantly be generating a 6 digit code every 30 seconds right on the app, that you will simply enter in office 365 after you enter your credentials.

This method '''does not require any data''' which means even if your are our of country with no cellular data or WiFi you can still access to your account.

====Option 4: Call My Phone====

This option allows you to verify via a phone call. Whenever you login, you will get an automated phone call asking you to approve the login. This method can be used with either a personal phone or an office phone, and just as in option 2, no extra configuration will be necessarily upon upgrading or replacing a phone so long as your phone number stays the same.

It is important to note that using an Office Phone as your only other verification method will disallow you from accessing your account when you do not have access to this phone.

====Option 6: University Laptop or Tablet Code Generating App====
It is possible to install a code generator application on a university laptop or tablet. This will function exactly like option 3 and the '''Microsoft Authenticator'''. If you would like to setup this option, please contact {{TSC}} for more info.

====Multi-Option====
All of the authentication options are better in certain situations and not so good in others. For example if you are traveling abroad and do not have access to WiFi or Cellular, the first option will not work for you. This is why we recommend setting up multiple authentication options so that no matter what situation you find yourself in, you are still able to access your Office 365 account.

==Setup Process==

'''Our Recommendations'''
*'''Provided you have a smart phone''', we highly recommend using the Notify Me through app using the Microsoft Authenticator app as your #1 choice; followed by a backup text. This notification process makes it super easy when your account is finally tripped.
*A regular cell phone without smart capabilities use text
*If no cell phone your options are to use your office phone or use verification code from app on a university laptop.

1.) On any '''computer''', navigate to https://account.activedirectory.windowsazure.com/Proofup.aspx
Then, log in.
Students: [StarID]@go.minnstate.edu
Faculty/Staff: [StarID]@minnstate.edu

[[file:MFA1.png|300px|float:left]]

2.) Once signed in, you will be prompted to provide more security information to your account. Click ‘Next’.

[[file:MFA2.png|300px|float:left]]

3.) Now, click on the first dropdown and select which secondary device you would like to use for multi-factor authentication.
Authentication phone: This will verify through an Automated phone call or text.
Office Phone: This will verify through your office phone. Mobile App:
Mobile App: This will use the Microsoft authenticator App to secure your account.

[[file:MFA3.png|600px|float:left]]

'''Please compete one or more of the options below to complete setup'''
====Authentication Phone====

From the first drop down select “Authentication Phone” and then type in the phone number you would like to use along with the country code of your phone number.

Next Choose whether you would like to verify through call or text. Click “Next” and you will receive a call or text with instructions on how to complete the process.

[[file:aPhone.png|500px|float:left]]

====Office Phone====

From the first drop down select “Office Phone” and then type in the phone number and extension along with the country code of your phone number.

Click “Next” and you will receive a call with instructions on how to complete the process.

[[file:oPhone.png|500px|float:left]]

====Authentication App====

Select your smartphone platform for Instructions on installing ''Microsoft Authenticator''.
===== Android <span class="mw-customtoggle-0" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-0" class="mw-collapsible mw-collapsed">

I. On your smartphone, navigate to the Google Play Store

[[file:a1.png|300px|float:left]]

II. In the search bar, type “Microsoft Authenticator”, Then click the first option shown above.

[[file:a2.png|300px|float:left]]

III. Click “Install”. '''Note: You may need to enter your Google password if prompted.'''

[[file:a3.png|300px|float:left]]

IV. Please continue the next step to configure Microsoft Authenticator.

</div>
===== iPhone <span class="mw-customtoggle-1" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-1" class="mw-collapsible mw-collapsed">

I. On your iPhone, navigate to the App Store.

[[file:IP1.png|float:left|400px]]

II. Tap the search tab in the bottom right.

[[file:IP2.png|float:left|400px]]

III. Tap "Get" on the Microsoft Authentication tile as shown below.

[[file:IP3.png|float:left|400px]]

IV. Now you must sign into the App Store with your fingerprint or Apple ID password. After the install is complete you can move on to the next steps.

[[file:IP4.jpg|float:left|400px]]

</div>

====Configuring the Authenticatior App====
From the first drop down select “Authenticator App” and then click whether you want to verify through secret code, or app notification. Then click “Set Up”.

On the Microsoft Authenticator app, click “Add Accounts” , then “Work or School account”. The app will ask for permission to use your camera, click “Allow”. Then you simply need to scan the QR code on your computer screen and you are done!

[[file:appPhone.png|float:left|500px]]

==Activation==
*Activation consists of scheduling your account to have Multifactor
*You will get a popup - Within an hour you will need to validate your account
*Type in your StarID password once and click approve (or enter text option)

==More Info==

[https://thenextweb.com/google/2019/05/23/google-data-shows-2-factor-authentication-blocks-100-of-automated-bot-hacks/ Google data shows 2-factor authentication blocks 100% of automated bot hacks - The Next Web]

[https://heimdalsecurity.com/blog/start-using-two-factor-authentication/ Why You Should Start Using Two-Factor Authentication Now - Heimdal Security]

[https://www.wired.com/story/two-factor-authentication-apps-authy-google-authenticator/ How to Secure Your Accounts with Better Two-Factor Authentication - Wired.com]

[[Category:Security]][[Category:Microsoft Office 365]][[Category:MFA]][[Category:2FA]][[Category:Multi-Factor Authentication]]

Multi-factor authentication for Office 365

2019-07-29T19:14:07Z

TJCyert: /* Setup Process */

[[File:O365_mfa.png ‎|right]]
{{TOC_Float_Right}}
==About this article==
This article includes the steps involved in configuring multi-factor authentication (MFA) for Microsoft Office 365. It is intended for all WSU students, faculty, and staff.
==What's Office 365 Multi-Factor Authentication (MFA)?==
In order to better protect you, your data, and our campus network from security threats, Winona State University will soon implement Multi Factor Authentication (MFA) for Office 365. Once enabled, you must also use the another verification method along with your user name and password. This adds another layer of security and significantly reduces security threats.
===MFA Options===

There are a variety of authentication options that can be chosen for Office 365 ranging from a verification phone call to a secret code generated by an app on your phone. Below are all of the supported options.

====Option 1: Smartphone Notification App====

This is the easiest option if you own a smartphone. After you download and configure the '''Microsoft Authenticator''', your phone will prompt you before every login to approve the login request. After you select '''approve''' on your phone your will be logged in.

This method isn't for every one as users without smartphones will not be able to use this method, and if you lose your smartphone, you may temporarily lose access to your Office 365 until you go through the recovery process.

====Option 2: Cell Phone Text====

The next option is text verification. After you type in your credentials to your account, it will ask permission to send a text message to your phone. After you clock '''Send me the text''', you will receive a 6 digit code via text on your cell phone. Next you must enter this code into the field now located on the login window of your computer and you are now successfully logged into your account.

This is a great method for those without smartphones. This method is always nice because as long as your cell phone number stays the same, this method will work. This means that no extra configuration is required when you upgrade or replace your cell phone.

====Option 3: Smartphone Code Generating App====

The '''Microsoft Authenicator''', along with being used for option 1, can also be used for another form of authentication. This method will constantly be generating a 6 digit code every 30 seconds right on the app, that you will simply enter in office 365 after you enter your credentials.

This method '''does not require any data''' which means even if your are our of country with no cellular data or WiFi you can still access to your account.

====Option 4: Call My Phone====

This option allows you to verify via a phone call. Whenever you login, you will get an automated phone call asking you to approve the login. This method can be used with either a personal phone or an office phone, and just as in option 2, no extra configuration will be necessarily upon upgrading or replacing a phone so long as your phone number stays the same.

It is important to note that using an Office Phone as your only other verification method will disallow you from accessing your account when you do not have access to this phone.

====Option 6: University Laptop or Tablet Code Generating App====
It is possible to install a code generator application on a university laptop or tablet. This will function exactly like option 3 and the '''Microsoft Authenticator'''. If you would like to setup this option, please contact {{TSC}} for more info.

====Multi-Option====
All of the authentication options are better in certain situations and not so good in others. For example if you are traveling abroad and do not have access to WiFi or Cellular, the first option will not work for you. This is why we recommend setting up multiple authentication options so that no matter what situation you find yourself in, you are still able to access your Office 365 account.

==Setup Process==

*Our Recommendations*
*'''Provided you have a smart phone''', we highly recommend using the Notify Me through app using the Microsoft Authenticator app as your #1 choice; followed by a backup text. This notification process makes it super easy when your account is finally tripped.
*A regular cell phone without smart capabilities use text
*If no cell phone your options are to use your office phone or use verification code from app on a university laptop.

1.) On any '''computer''', navigate to https://account.activedirectory.windowsazure.com/Proofup.aspx
Then, log in.
Students: [StarID]@go.minnstate.edu
Faculty/Staff: [StarID]@minnstate.edu

[[file:MFA1.png|300px|float:left]]

2.) Once signed in, you will be prompted to provide more security information to your account. Click ‘Next’.

[[file:MFA2.png|300px|float:left]]

3.) Now, click on the first dropdown and select which secondary device you would like to use for multi-factor authentication.
Authentication phone: This will verify through an Automated phone call or text.
Office Phone: This will verify through your office phone. Mobile App:
Mobile App: This will use the Microsoft authenticator App to secure your account.

[[file:MFA3.png|600px|float:left]]

'''Please compete one or more of the options below to complete setup'''
====Authentication Phone====

From the first drop down select “Authentication Phone” and then type in the phone number you would like to use along with the country code of your phone number.

Next Choose whether you would like to verify through call or text. Click “Next” and you will receive a call or text with instructions on how to complete the process.

[[file:aPhone.png|500px|float:left]]

====Office Phone====

From the first drop down select “Office Phone” and then type in the phone number and extension along with the country code of your phone number.

Click “Next” and you will receive a call with instructions on how to complete the process.

[[file:oPhone.png|500px|float:left]]

====Authentication App====

Select your smartphone platform for Instructions on installing ''Microsoft Authenticator''.
===== Android <span class="mw-customtoggle-0" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-0" class="mw-collapsible mw-collapsed">

I. On your smartphone, navigate to the Google Play Store

[[file:a1.png|300px|float:left]]

II. In the search bar, type “Microsoft Authenticator”, Then click the first option shown above.

[[file:a2.png|300px|float:left]]

III. Click “Install”. '''Note: You may need to enter your Google password if prompted.'''

[[file:a3.png|300px|float:left]]

IV. Please continue the next step to configure Microsoft Authenticator.

</div>
===== iPhone <span class="mw-customtoggle-1" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-1" class="mw-collapsible mw-collapsed">

I. On your iPhone, navigate to the App Store.

[[file:IP1.png|float:left|400px]]

II. Tap the search tab in the bottom right.

[[file:IP2.png|float:left|400px]]

III. Tap "Get" on the Microsoft Authentication tile as shown below.

[[file:IP3.png|float:left|400px]]

IV. Now you must sign into the App Store with your fingerprint or Apple ID password. After the install is complete you can move on to the next steps.

[[file:IP4.jpg|float:left|400px]]

</div>

====Configuring the Authenticatior App====
From the first drop down select “Authenticator App” and then click whether you want to verify through secret code, or app notification. Then click “Set Up”.

On the Microsoft Authenticator app, click “Add Accounts” , then “Work or School account”. The app will ask for permission to use your camera, click “Allow”. Then you simply need to scan the QR code on your computer screen and you are done!

[[file:appPhone.png|float:left|500px]]

==Activation==
*Activation consists of scheduling your account to have Multifactor
*You will get a popup - Within an hour you will need to validate your account
*Type in your StarID password once and click approve (or enter text option)

==More Info==

[https://thenextweb.com/google/2019/05/23/google-data-shows-2-factor-authentication-blocks-100-of-automated-bot-hacks/ Google data shows 2-factor authentication blocks 100% of automated bot hacks - The Next Web]

[https://heimdalsecurity.com/blog/start-using-two-factor-authentication/ Why You Should Start Using Two-Factor Authentication Now - Heimdal Security]

[https://www.wired.com/story/two-factor-authentication-apps-authy-google-authenticator/ How to Secure Your Accounts with Better Two-Factor Authentication - Wired.com]

[[Category:Security]][[Category:Microsoft Office 365]][[Category:MFA]][[Category:2FA]][[Category:Multi-Factor Authentication]]

Multi-factor authentication for Office 365

2019-07-29T19:12:59Z

TJCyert:

[[File:O365_mfa.png ‎|right]]
{{TOC_Float_Right}}
==About this article==
This article includes the steps involved in configuring multi-factor authentication (MFA) for Microsoft Office 365. It is intended for all WSU students, faculty, and staff.
==What's Office 365 Multi-Factor Authentication (MFA)?==
In order to better protect you, your data, and our campus network from security threats, Winona State University will soon implement Multi Factor Authentication (MFA) for Office 365. Once enabled, you must also use the another verification method along with your user name and password. This adds another layer of security and significantly reduces security threats.
===MFA Options===

There are a variety of authentication options that can be chosen for Office 365 ranging from a verification phone call to a secret code generated by an app on your phone. Below are all of the supported options.

====Option 1: Smartphone Notification App====

This is the easiest option if you own a smartphone. After you download and configure the '''Microsoft Authenticator''', your phone will prompt you before every login to approve the login request. After you select '''approve''' on your phone your will be logged in.

This method isn't for every one as users without smartphones will not be able to use this method, and if you lose your smartphone, you may temporarily lose access to your Office 365 until you go through the recovery process.

====Option 2: Cell Phone Text====

The next option is text verification. After you type in your credentials to your account, it will ask permission to send a text message to your phone. After you clock '''Send me the text''', you will receive a 6 digit code via text on your cell phone. Next you must enter this code into the field now located on the login window of your computer and you are now successfully logged into your account.

This is a great method for those without smartphones. This method is always nice because as long as your cell phone number stays the same, this method will work. This means that no extra configuration is required when you upgrade or replace your cell phone.

====Option 3: Smartphone Code Generating App====

The '''Microsoft Authenicator''', along with being used for option 1, can also be used for another form of authentication. This method will constantly be generating a 6 digit code every 30 seconds right on the app, that you will simply enter in office 365 after you enter your credentials.

This method '''does not require any data''' which means even if your are our of country with no cellular data or WiFi you can still access to your account.

====Option 4: Call My Phone====

This option allows you to verify via a phone call. Whenever you login, you will get an automated phone call asking you to approve the login. This method can be used with either a personal phone or an office phone, and just as in option 2, no extra configuration will be necessarily upon upgrading or replacing a phone so long as your phone number stays the same.

It is important to note that using an Office Phone as your only other verification method will disallow you from accessing your account when you do not have access to this phone.

====Option 6: University Laptop or Tablet Code Generating App====
It is possible to install a code generator application on a university laptop or tablet. This will function exactly like option 3 and the '''Microsoft Authenticator'''. If you would like to setup this option, please contact {{TSC}} for more info.

====Multi-Option====
All of the authentication options are better in certain situations and not so good in others. For example if you are traveling abroad and do not have access to WiFi or Cellular, the first option will not work for you. This is why we recommend setting up multiple authentication options so that no matter what situation you find yourself in, you are still able to access your Office 365 account.

==Setup Process==

===Our Recommendations===
*'''Provided you have a smart phone''', we highly recommend using the Notify Me through app using the Microsoft Authenticator app as your #1 choice; followed by a backup text. This notification process makes it super easy when your account is finally tripped.
*A regular cell phone without smart capabilities use text
*If no cell phone your options are to use your office phone or use verification code from app on a university laptop.

1.) On any '''computer''', navigate to https://account.activedirectory.windowsazure.com/Proofup.aspx
Then, log in.
Students: [StarID]@go.minnstate.edu
Faculty/Staff: [StarID]@minnstate.edu

[[file:MFA1.png|300px|float:left]]

2.) Once signed in, you will be prompted to provide more security information to your account. Click ‘Next’.

[[file:MFA2.png|300px|float:left]]

3.) Now, click on the first dropdown and select which secondary device you would like to use for multi-factor authentication.
Authentication phone: This will verify through an Automated phone call or text.
Office Phone: This will verify through your office phone. Mobile App:
Mobile App: This will use the Microsoft authenticator App to secure your account.

[[file:MFA3.png|600px|float:left]]

'''Please compete one or more of the options below to complete setup'''
====Authentication Phone====

From the first drop down select “Authentication Phone” and then type in the phone number you would like to use along with the country code of your phone number.

Next Choose whether you would like to verify through call or text. Click “Next” and you will receive a call or text with instructions on how to complete the process.

[[file:aPhone.png|500px|float:left]]

====Office Phone====

From the first drop down select “Office Phone” and then type in the phone number and extension along with the country code of your phone number.

Click “Next” and you will receive a call with instructions on how to complete the process.

[[file:oPhone.png|500px|float:left]]

====Authentication App====

Select your smartphone platform for Instructions on installing ''Microsoft Authenticator''.
===== Android <span class="mw-customtoggle-0" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-0" class="mw-collapsible mw-collapsed">

I. On your smartphone, navigate to the Google Play Store

[[file:a1.png|300px|float:left]]

II. In the search bar, type “Microsoft Authenticator”, Then click the first option shown above.

[[file:a2.png|300px|float:left]]

III. Click “Install”. '''Note: You may need to enter your Google password if prompted.'''

[[file:a3.png|300px|float:left]]

IV. Please continue the next step to configure Microsoft Authenticator.

</div>
===== iPhone <span class="mw-customtoggle-1" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-1" class="mw-collapsible mw-collapsed">

I. On your iPhone, navigate to the App Store.

[[file:IP1.png|float:left|400px]]

II. Tap the search tab in the bottom right.

[[file:IP2.png|float:left|400px]]

III. Tap "Get" on the Microsoft Authentication tile as shown below.

[[file:IP3.png|float:left|400px]]

IV. Now you must sign into the App Store with your fingerprint or Apple ID password. After the install is complete you can move on to the next steps.

[[file:IP4.jpg|float:left|400px]]

</div>

====Configuring the Authenticatior App====
From the first drop down select “Authenticator App” and then click whether you want to verify through secret code, or app notification. Then click “Set Up”.

On the Microsoft Authenticator app, click “Add Accounts” , then “Work or School account”. The app will ask for permission to use your camera, click “Allow”. Then you simply need to scan the QR code on your computer screen and you are done!

[[file:appPhone.png|float:left|500px]]

==Activation==
*Activation consists of scheduling your account to have Multifactor
*You will get a popup - Within an hour you will need to validate your account
*Type in your StarID password once and click approve (or enter text option)

==More Info==

[https://thenextweb.com/google/2019/05/23/google-data-shows-2-factor-authentication-blocks-100-of-automated-bot-hacks/ Google data shows 2-factor authentication blocks 100% of automated bot hacks - The Next Web]

[https://heimdalsecurity.com/blog/start-using-two-factor-authentication/ Why You Should Start Using Two-Factor Authentication Now - Heimdal Security]

[https://www.wired.com/story/two-factor-authentication-apps-authy-google-authenticator/ How to Secure Your Accounts with Better Two-Factor Authentication - Wired.com]

[[Category:Security]][[Category:Microsoft Office 365]][[Category:MFA]][[Category:2FA]][[Category:Multi-Factor Authentication]]

Draft:Multi-Factor Authentication for Office 365

2019-07-29T19:11:44Z

TJCyert: TJCyert moved page Draft:Multi-Factor Authentication for Office 365 to Multi-Factor Authentication for Office 365 over redirect: Finished Revisions

#REDIRECT [[Multi-Factor Authentication for Office 365]]

Multi-factor authentication for Office 365

2019-07-29T19:11:44Z

TJCyert: TJCyert moved page Draft:Multi-Factor Authentication for Office 365 to Multi-Factor Authentication for Office 365 over redirect: Finished Revisions

[[File:O365_mfa.png ‎|right]]
{{TOC_Float_Right}}
==About this article==
This article includes the steps involved in configuring multi-factor authentication (MFA) for Microsoft Office 365. It is intended for all WSU students, faculty, and staff.
==What's Office 365 Multi-Factor Authentication (MFA)?==
In order to better protect you, your data, and our campus network from security threats, Winona State University will soon implement Multi Factor Authentication (MFA) for Office 365. Once enabled, you must also use the another verification method along with your user name and password. This adds another layer of security and significantly reduces security threats.
===MFA Options===

There are a variety of authentication options that can be chosen for Office 365 ranging from a verification phone call to a secret code generated by an app on your phone. Below are all of the supported options.

====Option 1: Smartphone Notification App====

This is the easiest option if you own a smartphone. After you download and configure the '''Microsoft Authenticator''', your phone will prompt you before every login to approve the login request. After you select '''approve''' on your phone your will be logged in.

This method isn't for every one as users without smartphones will not be able to use this method, and if you lose your smartphone, you may temporarily lose access to your Office 365 until you go through the recovery process.

====Option 2: Cell Phone Text====

The next option is text verification. After you type in your credentials to your account, it will ask permission to send a text message to your phone. After you clock '''Send me the text''', you will receive a 6 digit code via text on your cell phone. Next you must enter this code into the field now located on the login window of your computer and you are now successfully logged into your account.

This is a great method for those without smartphones. This method is always nice because as long as your cell phone number stays the same, this method will work. This means that no extra configuration is required when you upgrade or replace your cell phone.

====Option 3: Smartphone Code Generating App====

The '''Microsoft Authenicator''', along with being used for option 1, can also be used for another form of authentication. This method will constantly be generating a 6 digit code every 30 seconds right on the app, that you will simply enter in office 365 after you enter your credentials.

This method '''does not require any data''' which means even if your are our of country with no cellular data or WiFi you can still access to your account.

====Option 4: Call My Phone====

This option allows you to verify via a phone call. Whenever you login, you will get an automated phone call asking you to approve the login. This method can be used with either a personal phone or an office phone, and just as in option 2, no extra configuration will be necessarily upon upgrading or replacing a phone so long as your phone number stays the same.

It is important to note that using an Office Phone as your only other verification method will disallow you from accessing your account when you do not have access to this phone.

====Option 6: University Laptop or Tablet Code Generating App====
It is possible to install a code generator application on a university laptop or tablet. This will function exactly like option 3 and the '''Microsoft Authenticator'''. If you would like to setup this option, please contact {{TSC}} for more info.

====Multi-Option====
All of the authentication options are better in certain situations and not so good in others. For example if you are traveling abroad and do not have access to WiFi or Cellular, the first option will not work for you. This is why we recommend setting up multiple authentication options so that no matter what situation you find yourself in, you are still able to access your Office 365 account.

===Our Recommendations===
*'''Provided you have a smart phone''', we highly recommend using the Notify Me through app using the Microsoft Authenticator app as your #1 choice; followed by a backup text. This notification process makes it super easy when your account is finally tripped.
*A regular cell phone without smart capabilities use text
*If no cell phone your options are to use your office phone or use verification code from app on a university laptop.

===Setup Process===
1.) On any '''computer''', navigate to https://account.activedirectory.windowsazure.com/Proofup.aspx
Then, log in.
Students: [StarID]@go.minnstate.edu
Faculty/Staff: [StarID]@minnstate.edu

[[file:MFA1.png|300px|float:left]]

2.) Once signed in, you will be prompted to provide more security information to your account. Click ‘Next’.

[[file:MFA2.png|300px|float:left]]

3.) Now, click on the first dropdown and select which secondary device you would like to use for multi-factor authentication.
Authentication phone: This will verify through an Automated phone call or text.
Office Phone: This will verify through your office phone. Mobile App:
Mobile App: This will use the Microsoft authenticator App to secure your account.

[[file:MFA3.png|600px|float:left]]

'''Please compete one or more of the options below to complete setup'''
====Authentication Phone====

From the first drop down select “Authentication Phone” and then type in the phone number you would like to use along with the country code of your phone number.

Next Choose whether you would like to verify through call or text. Click “Next” and you will receive a call or text with instructions on how to complete the process.

[[file:aPhone.png|500px|float:left]]

====Office Phone====

From the first drop down select “Office Phone” and then type in the phone number and extension along with the country code of your phone number.

Click “Next” and you will receive a call with instructions on how to complete the process.

[[file:oPhone.png|500px|float:left]]

====Authentication App====

Select your smartphone platform for Instructions on installing ''Microsoft Authenticator''.
===== Android <span class="mw-customtoggle-0" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-0" class="mw-collapsible mw-collapsed">

I. On your smartphone, navigate to the Google Play Store

[[file:a1.png|300px|float:left]]

II. In the search bar, type “Microsoft Authenticator”, Then click the first option shown above.

[[file:a2.png|300px|float:left]]

III. Click “Install”. '''Note: You may need to enter your Google password if prompted.'''

[[file:a3.png|300px|float:left]]

IV. Please continue the next step to configure Microsoft Authenticator.

</div>
===== iPhone <span class="mw-customtoggle-1" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-1" class="mw-collapsible mw-collapsed">

I. On your iPhone, navigate to the App Store.

[[file:IP1.png|float:left|400px]]

II. Tap the search tab in the bottom right.

[[file:IP2.png|float:left|400px]]

III. Tap "Get" on the Microsoft Authentication tile as shown below.

[[file:IP3.png|float:left|400px]]

IV. Now you must sign into the App Store with your fingerprint or Apple ID password. After the install is complete you can move on to the next steps.

[[file:IP4.jpg|float:left|400px]]

</div>

====Configuring the Authenticatior App====
From the first drop down select “Authenticator App” and then click whether you want to verify through secret code, or app notification. Then click “Set Up”.

On the Microsoft Authenticator app, click “Add Accounts” , then “Work or School account”. The app will ask for permission to use your camera, click “Allow”. Then you simply need to scan the QR code on your computer screen and you are done!

[[file:appPhone.png|float:left|500px]]

==Activation==
*Activation consists of scheduling your account to have Multifactor
*You will get a popup - Within an hour you will need to validate your account
*Type in your StarID password once and click approve (or enter text option)

==More Info==

[https://thenextweb.com/google/2019/05/23/google-data-shows-2-factor-authentication-blocks-100-of-automated-bot-hacks/ Google data shows 2-factor authentication blocks 100% of automated bot hacks - The Next Web]

[https://heimdalsecurity.com/blog/start-using-two-factor-authentication/ Why You Should Start Using Two-Factor Authentication Now - Heimdal Security]

[https://www.wired.com/story/two-factor-authentication-apps-authy-google-authenticator/ How to Secure Your Accounts with Better Two-Factor Authentication - Wired.com]

[[Category:Security]][[Category:Microsoft Office 365]][[Category:MFA]][[Category:2FA]][[Category:Multi-Factor Authentication]]

Multi-factor authentication for Office 365

2019-07-29T19:11:24Z

TJCyert: /* iPhone [Show/hide] */

[[File:O365_mfa.png ‎|right]]
{{TOC_Float_Right}}
==About this article==
This article includes the steps involved in configuring multi-factor authentication (MFA) for Microsoft Office 365. It is intended for all WSU students, faculty, and staff.
==What's Office 365 Multi-Factor Authentication (MFA)?==
In order to better protect you, your data, and our campus network from security threats, Winona State University will soon implement Multi Factor Authentication (MFA) for Office 365. Once enabled, you must also use the another verification method along with your user name and password. This adds another layer of security and significantly reduces security threats.
===MFA Options===

There are a variety of authentication options that can be chosen for Office 365 ranging from a verification phone call to a secret code generated by an app on your phone. Below are all of the supported options.

====Option 1: Smartphone Notification App====

This is the easiest option if you own a smartphone. After you download and configure the '''Microsoft Authenticator''', your phone will prompt you before every login to approve the login request. After you select '''approve''' on your phone your will be logged in.

This method isn't for every one as users without smartphones will not be able to use this method, and if you lose your smartphone, you may temporarily lose access to your Office 365 until you go through the recovery process.

====Option 2: Cell Phone Text====

The next option is text verification. After you type in your credentials to your account, it will ask permission to send a text message to your phone. After you clock '''Send me the text''', you will receive a 6 digit code via text on your cell phone. Next you must enter this code into the field now located on the login window of your computer and you are now successfully logged into your account.

This is a great method for those without smartphones. This method is always nice because as long as your cell phone number stays the same, this method will work. This means that no extra configuration is required when you upgrade or replace your cell phone.

====Option 3: Smartphone Code Generating App====

The '''Microsoft Authenicator''', along with being used for option 1, can also be used for another form of authentication. This method will constantly be generating a 6 digit code every 30 seconds right on the app, that you will simply enter in office 365 after you enter your credentials.

This method '''does not require any data''' which means even if your are our of country with no cellular data or WiFi you can still access to your account.

====Option 4: Call My Phone====

This option allows you to verify via a phone call. Whenever you login, you will get an automated phone call asking you to approve the login. This method can be used with either a personal phone or an office phone, and just as in option 2, no extra configuration will be necessarily upon upgrading or replacing a phone so long as your phone number stays the same.

It is important to note that using an Office Phone as your only other verification method will disallow you from accessing your account when you do not have access to this phone.

====Option 6: University Laptop or Tablet Code Generating App====
It is possible to install a code generator application on a university laptop or tablet. This will function exactly like option 3 and the '''Microsoft Authenticator'''. If you would like to setup this option, please contact {{TSC}} for more info.

====Multi-Option====
All of the authentication options are better in certain situations and not so good in others. For example if you are traveling abroad and do not have access to WiFi or Cellular, the first option will not work for you. This is why we recommend setting up multiple authentication options so that no matter what situation you find yourself in, you are still able to access your Office 365 account.

===Our Recommendations===
*'''Provided you have a smart phone''', we highly recommend using the Notify Me through app using the Microsoft Authenticator app as your #1 choice; followed by a backup text. This notification process makes it super easy when your account is finally tripped.
*A regular cell phone without smart capabilities use text
*If no cell phone your options are to use your office phone or use verification code from app on a university laptop.

===Setup Process===
1.) On any '''computer''', navigate to https://account.activedirectory.windowsazure.com/Proofup.aspx
Then, log in.
Students: [StarID]@go.minnstate.edu
Faculty/Staff: [StarID]@minnstate.edu

[[file:MFA1.png|300px|float:left]]

2.) Once signed in, you will be prompted to provide more security information to your account. Click ‘Next’.

[[file:MFA2.png|300px|float:left]]

3.) Now, click on the first dropdown and select which secondary device you would like to use for multi-factor authentication.
Authentication phone: This will verify through an Automated phone call or text.
Office Phone: This will verify through your office phone. Mobile App:
Mobile App: This will use the Microsoft authenticator App to secure your account.

[[file:MFA3.png|600px|float:left]]

'''Please compete one or more of the options below to complete setup'''
====Authentication Phone====

From the first drop down select “Authentication Phone” and then type in the phone number you would like to use along with the country code of your phone number.

Next Choose whether you would like to verify through call or text. Click “Next” and you will receive a call or text with instructions on how to complete the process.

[[file:aPhone.png|500px|float:left]]

====Office Phone====

From the first drop down select “Office Phone” and then type in the phone number and extension along with the country code of your phone number.

Click “Next” and you will receive a call with instructions on how to complete the process.

[[file:oPhone.png|500px|float:left]]

====Authentication App====

Select your smartphone platform for Instructions on installing ''Microsoft Authenticator''.
===== Android <span class="mw-customtoggle-0" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-0" class="mw-collapsible mw-collapsed">

I. On your smartphone, navigate to the Google Play Store

[[file:a1.png|300px|float:left]]

II. In the search bar, type “Microsoft Authenticator”, Then click the first option shown above.

[[file:a2.png|300px|float:left]]

III. Click “Install”. '''Note: You may need to enter your Google password if prompted.'''

[[file:a3.png|300px|float:left]]

IV. Please continue the next step to configure Microsoft Authenticator.

</div>
===== iPhone <span class="mw-customtoggle-1" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-1" class="mw-collapsible mw-collapsed">

I. On your iPhone, navigate to the App Store.

[[file:IP1.png|float:left|400px]]

II. Tap the search tab in the bottom right.

[[file:IP2.png|float:left|400px]]

III. Tap "Get" on the Microsoft Authentication tile as shown below.

[[file:IP3.png|float:left|400px]]

IV. Now you must sign into the App Store with your fingerprint or Apple ID password. After the install is complete you can move on to the next steps.

[[file:IP4.jpg|float:left|400px]]

</div>

====Configuring the Authenticatior App====
From the first drop down select “Authenticator App” and then click whether you want to verify through secret code, or app notification. Then click “Set Up”.

On the Microsoft Authenticator app, click “Add Accounts” , then “Work or School account”. The app will ask for permission to use your camera, click “Allow”. Then you simply need to scan the QR code on your computer screen and you are done!

[[file:appPhone.png|float:left|500px]]

==Activation==
*Activation consists of scheduling your account to have Multifactor
*You will get a popup - Within an hour you will need to validate your account
*Type in your StarID password once and click approve (or enter text option)

==More Info==

[https://thenextweb.com/google/2019/05/23/google-data-shows-2-factor-authentication-blocks-100-of-automated-bot-hacks/ Google data shows 2-factor authentication blocks 100% of automated bot hacks - The Next Web]

[https://heimdalsecurity.com/blog/start-using-two-factor-authentication/ Why You Should Start Using Two-Factor Authentication Now - Heimdal Security]

[https://www.wired.com/story/two-factor-authentication-apps-authy-google-authenticator/ How to Secure Your Accounts with Better Two-Factor Authentication - Wired.com]

[[Category:Security]][[Category:Microsoft Office 365]][[Category:MFA]][[Category:2FA]][[Category:Multi-Factor Authentication]]

Multi-factor authentication for Office 365

2019-07-29T19:09:30Z

TJCyert: /* Authentication App */

[[File:O365_mfa.png ‎|right]]
{{TOC_Float_Right}}
==About this article==
This article includes the steps involved in configuring multi-factor authentication (MFA) for Microsoft Office 365. It is intended for all WSU students, faculty, and staff.
==What's Office 365 Multi-Factor Authentication (MFA)?==
In order to better protect you, your data, and our campus network from security threats, Winona State University will soon implement Multi Factor Authentication (MFA) for Office 365. Once enabled, you must also use the another verification method along with your user name and password. This adds another layer of security and significantly reduces security threats.
===MFA Options===

There are a variety of authentication options that can be chosen for Office 365 ranging from a verification phone call to a secret code generated by an app on your phone. Below are all of the supported options.

====Option 1: Smartphone Notification App====

This is the easiest option if you own a smartphone. After you download and configure the '''Microsoft Authenticator''', your phone will prompt you before every login to approve the login request. After you select '''approve''' on your phone your will be logged in.

This method isn't for every one as users without smartphones will not be able to use this method, and if you lose your smartphone, you may temporarily lose access to your Office 365 until you go through the recovery process.

====Option 2: Cell Phone Text====

The next option is text verification. After you type in your credentials to your account, it will ask permission to send a text message to your phone. After you clock '''Send me the text''', you will receive a 6 digit code via text on your cell phone. Next you must enter this code into the field now located on the login window of your computer and you are now successfully logged into your account.

This is a great method for those without smartphones. This method is always nice because as long as your cell phone number stays the same, this method will work. This means that no extra configuration is required when you upgrade or replace your cell phone.

====Option 3: Smartphone Code Generating App====

The '''Microsoft Authenicator''', along with being used for option 1, can also be used for another form of authentication. This method will constantly be generating a 6 digit code every 30 seconds right on the app, that you will simply enter in office 365 after you enter your credentials.

This method '''does not require any data''' which means even if your are our of country with no cellular data or WiFi you can still access to your account.

====Option 4: Call My Phone====

This option allows you to verify via a phone call. Whenever you login, you will get an automated phone call asking you to approve the login. This method can be used with either a personal phone or an office phone, and just as in option 2, no extra configuration will be necessarily upon upgrading or replacing a phone so long as your phone number stays the same.

It is important to note that using an Office Phone as your only other verification method will disallow you from accessing your account when you do not have access to this phone.

====Option 6: University Laptop or Tablet Code Generating App====
It is possible to install a code generator application on a university laptop or tablet. This will function exactly like option 3 and the '''Microsoft Authenticator'''. If you would like to setup this option, please contact {{TSC}} for more info.

====Multi-Option====
All of the authentication options are better in certain situations and not so good in others. For example if you are traveling abroad and do not have access to WiFi or Cellular, the first option will not work for you. This is why we recommend setting up multiple authentication options so that no matter what situation you find yourself in, you are still able to access your Office 365 account.

===Our Recommendations===
*'''Provided you have a smart phone''', we highly recommend using the Notify Me through app using the Microsoft Authenticator app as your #1 choice; followed by a backup text. This notification process makes it super easy when your account is finally tripped.
*A regular cell phone without smart capabilities use text
*If no cell phone your options are to use your office phone or use verification code from app on a university laptop.

===Setup Process===
1.) On any '''computer''', navigate to https://account.activedirectory.windowsazure.com/Proofup.aspx
Then, log in.
Students: [StarID]@go.minnstate.edu
Faculty/Staff: [StarID]@minnstate.edu

[[file:MFA1.png|300px|float:left]]

2.) Once signed in, you will be prompted to provide more security information to your account. Click ‘Next’.

[[file:MFA2.png|300px|float:left]]

3.) Now, click on the first dropdown and select which secondary device you would like to use for multi-factor authentication.
Authentication phone: This will verify through an Automated phone call or text.
Office Phone: This will verify through your office phone. Mobile App:
Mobile App: This will use the Microsoft authenticator App to secure your account.

[[file:MFA3.png|600px|float:left]]

'''Please compete one or more of the options below to complete setup'''
====Authentication Phone====

From the first drop down select “Authentication Phone” and then type in the phone number you would like to use along with the country code of your phone number.

Next Choose whether you would like to verify through call or text. Click “Next” and you will receive a call or text with instructions on how to complete the process.

[[file:aPhone.png|500px|float:left]]

====Office Phone====

From the first drop down select “Office Phone” and then type in the phone number and extension along with the country code of your phone number.

Click “Next” and you will receive a call with instructions on how to complete the process.

[[file:oPhone.png|500px|float:left]]

====Authentication App====

Select your smartphone platform for Instructions on installing ''Microsoft Authenticator''.
===== Android <span class="mw-customtoggle-0" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-0" class="mw-collapsible mw-collapsed">

I. On your smartphone, navigate to the Google Play Store

[[file:a1.png|300px|float:left]]

II. In the search bar, type “Microsoft Authenticator”, Then click the first option shown above.

[[file:a2.png|300px|float:left]]

III. Click “Install”. '''Note: You may need to enter your Google password if prompted.'''

[[file:a3.png|300px|float:left]]

IV. Please continue the next step to configure Microsoft Authenticator.

</div>
===== iPhone <span class="mw-customtoggle-1" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-1" class="mw-collapsible mw-collapsed">

On your iPhone, navigate to the App Store.

[[file:IP1.png|float:left|400px]]

Tap the search tab in the bottom right.

[[file:IP2.png|float:left|400px]]

Tap "Get" on the Microsoft Authentication tile as shown below.

[[file:IP3.png|float:left|400px]]

Now you must sign into the App Store with your fingerprint or Apple ID password. After the install is complete you can move on to the next steps.

[[file:IP4.jpg|float:left|400px]]

</div>

====Configuring the Authenticatior App====
From the first drop down select “Authenticator App” and then click whether you want to verify through secret code, or app notification. Then click “Set Up”.

On the Microsoft Authenticator app, click “Add Accounts” , then “Work or School account”. The app will ask for permission to use your camera, click “Allow”. Then you simply need to scan the QR code on your computer screen and you are done!

[[file:appPhone.png|float:left|500px]]

==Activation==
*Activation consists of scheduling your account to have Multifactor
*You will get a popup - Within an hour you will need to validate your account
*Type in your StarID password once and click approve (or enter text option)

==More Info==

[https://thenextweb.com/google/2019/05/23/google-data-shows-2-factor-authentication-blocks-100-of-automated-bot-hacks/ Google data shows 2-factor authentication blocks 100% of automated bot hacks - The Next Web]

[https://heimdalsecurity.com/blog/start-using-two-factor-authentication/ Why You Should Start Using Two-Factor Authentication Now - Heimdal Security]

[https://www.wired.com/story/two-factor-authentication-apps-authy-google-authenticator/ How to Secure Your Accounts with Better Two-Factor Authentication - Wired.com]

[[Category:Security]][[Category:Microsoft Office 365]][[Category:MFA]][[Category:2FA]][[Category:Multi-Factor Authentication]]

Multi-factor authentication for Office 365

2019-07-29T19:04:14Z

TJCyert: /* iPhone [Show/hide] */

[[File:O365_mfa.png ‎|right]]
{{TOC_Float_Right}}
==About this article==
This article includes the steps involved in configuring multi-factor authentication (MFA) for Microsoft Office 365. It is intended for all WSU students, faculty, and staff.
==What's Office 365 Multi-Factor Authentication (MFA)?==
In order to better protect you, your data, and our campus network from security threats, Winona State University will soon implement Multi Factor Authentication (MFA) for Office 365. Once enabled, you must also use the another verification method along with your user name and password. This adds another layer of security and significantly reduces security threats.
===MFA Options===

There are a variety of authentication options that can be chosen for Office 365 ranging from a verification phone call to a secret code generated by an app on your phone. Below are all of the supported options.

====Option 1: Smartphone Notification App====

This is the easiest option if you own a smartphone. After you download and configure the '''Microsoft Authenticator''', your phone will prompt you before every login to approve the login request. After you select '''approve''' on your phone your will be logged in.

This method isn't for every one as users without smartphones will not be able to use this method, and if you lose your smartphone, you may temporarily lose access to your Office 365 until you go through the recovery process.

====Option 2: Cell Phone Text====

The next option is text verification. After you type in your credentials to your account, it will ask permission to send a text message to your phone. After you clock '''Send me the text''', you will receive a 6 digit code via text on your cell phone. Next you must enter this code into the field now located on the login window of your computer and you are now successfully logged into your account.

This is a great method for those without smartphones. This method is always nice because as long as your cell phone number stays the same, this method will work. This means that no extra configuration is required when you upgrade or replace your cell phone.

====Option 3: Smartphone Code Generating App====

The '''Microsoft Authenicator''', along with being used for option 1, can also be used for another form of authentication. This method will constantly be generating a 6 digit code every 30 seconds right on the app, that you will simply enter in office 365 after you enter your credentials.

This method '''does not require any data''' which means even if your are our of country with no cellular data or WiFi you can still access to your account.

====Option 4: Call My Phone====

This option allows you to verify via a phone call. Whenever you login, you will get an automated phone call asking you to approve the login. This method can be used with either a personal phone or an office phone, and just as in option 2, no extra configuration will be necessarily upon upgrading or replacing a phone so long as your phone number stays the same.

It is important to note that using an Office Phone as your only other verification method will disallow you from accessing your account when you do not have access to this phone.

====Option 6: University Laptop or Tablet Code Generating App====
It is possible to install a code generator application on a university laptop or tablet. This will function exactly like option 3 and the '''Microsoft Authenticator'''. If you would like to setup this option, please contact {{TSC}} for more info.

====Multi-Option====
All of the authentication options are better in certain situations and not so good in others. For example if you are traveling abroad and do not have access to WiFi or Cellular, the first option will not work for you. This is why we recommend setting up multiple authentication options so that no matter what situation you find yourself in, you are still able to access your Office 365 account.

===Our Recommendations===
*'''Provided you have a smart phone''', we highly recommend using the Notify Me through app using the Microsoft Authenticator app as your #1 choice; followed by a backup text. This notification process makes it super easy when your account is finally tripped.
*A regular cell phone without smart capabilities use text
*If no cell phone your options are to use your office phone or use verification code from app on a university laptop.

===Setup Process===
1.) On any '''computer''', navigate to https://account.activedirectory.windowsazure.com/Proofup.aspx
Then, log in.
Students: [StarID]@go.minnstate.edu
Faculty/Staff: [StarID]@minnstate.edu

[[file:MFA1.png|300px|float:left]]

2.) Once signed in, you will be prompted to provide more security information to your account. Click ‘Next’.

[[file:MFA2.png|300px|float:left]]

3.) Now, click on the first dropdown and select which secondary device you would like to use for multi-factor authentication.
Authentication phone: This will verify through an Automated phone call or text.
Office Phone: This will verify through your office phone. Mobile App:
Mobile App: This will use the Microsoft authenticator App to secure your account.

[[file:MFA3.png|600px|float:left]]

'''Please compete one or more of the options below to complete setup'''
====Authentication Phone====

From the first drop down select “Authentication Phone” and then type in the phone number you would like to use along with the country code of your phone number.

Next Choose whether you would like to verify through call or text. Click “Next” and you will receive a call or text with instructions on how to complete the process.

[[file:aPhone.png|500px|float:left]]

====Office Phone====

From the first drop down select “Office Phone” and then type in the phone number and extension along with the country code of your phone number.

Click “Next” and you will receive a call with instructions on how to complete the process.

[[file:oPhone.png|500px|float:left]]

====Authentication App====

Select your smartphone platform for Instructions on installing ''Microsoft Authenticator''.
===== Android <span class="mw-customtoggle-0" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-0" class="mw-collapsible mw-collapsed">

I. On your smartphone, navigate to the Google Play Store

[[file:a1.png|300px|float:left]]

II. In the search bar, type “Microsoft Authenticator”, Then click the first option shown above.

[[file:a2.png|300px|float:left]]

III. Click “Install”. '''Note: You may need to enter your Google password if prompted.'''

[[file:a3.png|300px|float:left]]

IV. Please continue the next step to configure Microsoft Authenticator.

</div>
===== iPhone <span class="mw-customtoggle-1" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-1" class="mw-collapsible mw-collapsed">

On your iPhone, navigate to the App Store.

[[file:IP1.png|float:left|400px]]

Tap the search tab in the bottom right.

[[file:IP2.png|float:left|400px]]

Tap "Get" on the Microsoft Authentication tile as shown below.

[[file:IP3.png|float:left|400px]]

Now you must sign into the App Store with your fingerprint or Apple ID password. After the install is complete you can move on to the next steps.

[[file:IP4.jpg|float:left|400px]]

</div>

==Activation==
*Activation consists of scheduling your account to have Multifactor
*You will get a popup - Within an hour you will need to validate your account
*Type in your StarID password once and click approve (or enter text option)

==More Info==

[https://thenextweb.com/google/2019/05/23/google-data-shows-2-factor-authentication-blocks-100-of-automated-bot-hacks/ Google data shows 2-factor authentication blocks 100% of automated bot hacks - The Next Web]

[https://heimdalsecurity.com/blog/start-using-two-factor-authentication/ Why You Should Start Using Two-Factor Authentication Now - Heimdal Security]

[https://www.wired.com/story/two-factor-authentication-apps-authy-google-authenticator/ How to Secure Your Accounts with Better Two-Factor Authentication - Wired.com]

[[Category:Security]][[Category:Microsoft Office 365]][[Category:MFA]][[Category:2FA]][[Category:Multi-Factor Authentication]]

File:IP4.jpg

2019-07-29T18:54:08Z

TJCyert:

File:IP3.png

2019-07-29T18:53:57Z

TJCyert:

File:IP2.png

2019-07-29T18:53:41Z

TJCyert:

File:IP1.png

2019-07-29T18:53:28Z

TJCyert:

Multi-factor authentication for Office 365

2019-07-24T17:04:14Z

TJCyert: Added photos and android instructions

[[File:O365_mfa.png ‎|right]]
{{TOC_Float_Right}}
==About this article==
This article includes the steps involved in configuring multi-factor authentication (MFA) for Microsoft Office 365. It is intended for all WSU students, faculty, and staff.
==What's Office 365 Multi-Factor Authentication (MFA)?==
In order to better protect you, your data, and our campus network from security threats, Winona State University will soon implement Multi Factor Authentication (MFA) for Office 365. Once enabled, you must also use the another verification method along with your user name and password. This adds another layer of security and significantly reduces security threats.
===MFA Options===

There are a variety of authentication options that can be chosen for Office 365 ranging from a verification phone call to a secret code generated by an app on your phone. Below are all of the supported options.

====Option 1: Smartphone Notification App====

This is the easiest option if you own a smartphone. After you download and configure the '''Microsoft Authenticator''', your phone will prompt you before every login to approve the login request. After you select '''approve''' on your phone your will be logged in.

This method isn't for every one as users without smartphones will not be able to use this method, and if you lose your smartphone, you may temporarily lose access to your Office 365 until you go through the recovery process.

====Option 2: Cell Phone Text====

The next option is text verification. After you type in your credentials to your account, it will ask permission to send a text message to your phone. After you clock '''Send me the text''', you will receive a 6 digit code via text on your cell phone. Next you must enter this code into the field now located on the login window of your computer and you are now successfully logged into your account.

This is a great method for those without smartphones. This method is always nice because as long as your cell phone number stays the same, this method will work. This means that no extra configuration is required when you upgrade or replace your cell phone.

====Option 3: Smartphone Code Generating App====

The '''Microsoft Authenicator''', along with being used for option 1, can also be used for another form of authentication. This method will constantly be generating a 6 digit code every 30 seconds right on the app, that you will simply enter in office 365 after you enter your credentials.

This method '''does not require any data''' which means even if your are our of country with no cellular data or WiFi you can still access to your account.

====Option 4: Call My Phone====

This option allows you to verify via a phone call. Whenever you login, you will get an automated phone call asking you to approve the login. This method can be used with either a personal phone or an office phone, and just as in option 2, no extra configuration will be necessarily upon upgrading or replacing a phone so long as your phone number stays the same.

It is important to note that using an Office Phone as your only other verification method will disallow you from accessing your account when you do not have access to this phone.

====Option 6: University Laptop or Tablet Code Generating App====
It is possible to install a code generator application on a university laptop or tablet. This will function exactly like option 3 and the '''Microsoft Authenticator'''. If you would like to setup this option, please contact {{TSC}} for more info.

====Multi-Option====
All of the authentication options are better in certain situations and not so good in others. For example if you are traveling abroad and do not have access to WiFi or Cellular, the first option will not work for you. This is why we recommend setting up multiple authentication options so that no matter what situation you find yourself in, you are still able to access your Office 365 account.

===Our Recommendations===
*'''Provided you have a smart phone''', we highly recommend using the Notify Me through app using the Microsoft Authenticator app as your #1 choice; followed by a backup text. This notification process makes it super easy when your account is finally tripped.
*A regular cell phone without smart capabilities use text
*If no cell phone your options are to use your office phone or use verification code from app on a university laptop.

===Setup Process===
1.) On any '''computer''', navigate to https://account.activedirectory.windowsazure.com/Proofup.aspx
Then, log in.
Students: [StarID]@go.minnstate.edu
Faculty/Staff: [StarID]@minnstate.edu

[[file:MFA1.png|300px|float:left]]

2.) Once signed in, you will be prompted to provide more security information to your account. Click ‘Next’.

[[file:MFA2.png|300px|float:left]]

3.) Now, click on the first dropdown and select which secondary device you would like to use for multi-factor authentication.
Authentication phone: This will verify through an Automated phone call or text.
Office Phone: This will verify through your office phone. Mobile App:
Mobile App: This will use the Microsoft authenticator App to secure your account.

[[file:MFA3.png|600px|float:left]]

'''Please compete one or more of the options below to complete setup'''
====Authentication Phone====

From the first drop down select “Authentication Phone” and then type in the phone number you would like to use along with the country code of your phone number.

Next Choose whether you would like to verify through call or text. Click “Next” and you will receive a call or text with instructions on how to complete the process.

[[file:aPhone.png|500px|float:left]]

====Office Phone====

From the first drop down select “Office Phone” and then type in the phone number and extension along with the country code of your phone number.

Click “Next” and you will receive a call with instructions on how to complete the process.

[[file:oPhone.png|500px|float:left]]

====Authentication App====

Select your smartphone platform for Instructions on installing ''Microsoft Authenticator''.
===== Android <span class="mw-customtoggle-0" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-0" class="mw-collapsible mw-collapsed">

I. On your smartphone, navigate to the Google Play Store

[[file:a1.png|300px|float:left]]

II. In the search bar, type “Microsoft Authenticator”, Then click the first option shown above.

[[file:a2.png|300px|float:left]]

III. Click “Install”. '''Note: You may need to enter your Google password if prompted.'''

[[file:a3.png|300px|float:left]]

IV. Please continue the next step to configure Microsoft Authenticator.

</div>
===== iPhone <span class="mw-customtoggle-1" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-1" class="mw-collapsible mw-collapsed">

</div>

From the first drop down select “Authentication Phone” and then type in the phone number you would like to use along with the country code of your phone number.

Next Choose whether you would like to verify through call or text.��Click “Next” and you will receive a call or text with instructions on how to complete the process.

[[file:appPhone.png|500px|float:left]]

==Activation==
*Activation consists of scheduling your account to have Multifactor
*You will get a popup - Within an hour you will need to validate your account
*Type in your StarID password once and click approve (or enter text option)

==More Info==

[https://thenextweb.com/google/2019/05/23/google-data-shows-2-factor-authentication-blocks-100-of-automated-bot-hacks/ Google data shows 2-factor authentication blocks 100% of automated bot hacks - The Next Web]

[https://heimdalsecurity.com/blog/start-using-two-factor-authentication/ Why You Should Start Using Two-Factor Authentication Now - Heimdal Security]

[https://www.wired.com/story/two-factor-authentication-apps-authy-google-authenticator/ How to Secure Your Accounts with Better Two-Factor Authentication - Wired.com]

[[Category:Security]][[Category:Microsoft Office 365]][[Category:MFA]][[Category:2FA]][[Category:Multi-Factor Authentication]]

File:OPhone.png

2019-07-24T17:00:56Z

TJCyert:

File:AppPhone.png

2019-07-24T17:00:21Z

TJCyert:

File:APhone.png

2019-07-24T17:00:08Z

TJCyert:

Multi-factor authentication for Office 365

2019-07-24T16:41:48Z

TJCyert:

[[File:O365_mfa.png ‎|right]]
{{TOC_Float_Right}}
==About this article==
This article includes the steps involved in configuring multi-factor authentication (MFA) for Microsoft Office 365. It is intended for all WSU students, faculty, and staff.
==What's Office 365 Multi-Factor Authentication (MFA)?==
In order to better protect you, your data, and our campus network from security threats, Winona State University will soon implement Multi Factor Authentication (MFA) for Office 365. Once enabled, you must also use the another verification method along with your user name and password. This adds another layer of security and significantly reduces security threats.
===MFA Options===

There are a variety of authentication options that can be chosen for Office 365 ranging from a verification phone call to a secret code generated by an app on your phone. Below are all of the supported options.

====Option 1: Smartphone Notification App====

This is the easiest option if you own a smartphone. After you download and configure the '''Microsoft Authenticator''', your phone will prompt you before every login to approve the login request. After you select '''approve''' on your phone your will be logged in.

This method isn't for every one as users without smartphones will not be able to use this method, and if you lose your smartphone, you may temporarily lose access to your Office 365 until you go through the recovery process.

====Option 2: Cell Phone Text====

The next option is text verification. After you type in your credentials to your account, it will ask permission to send a text message to your phone. After you clock '''Send me the text''', you will receive a 6 digit code via text on your cell phone. Next you must enter this code into the field now located on the login window of your computer and you are now successfully logged into your account.

This is a great method for those without smartphones. This method is always nice because as long as your cell phone number stays the same, this method will work. This means that no extra configuration is required when you upgrade or replace your cell phone.

====Option 3: Smartphone Code Generating App====

The '''Microsoft Authenicator''', along with being used for option 1, can also be used for another form of authentication. This method will constantly be generating a 6 digit code every 30 seconds right on the app, that you will simply enter in office 365 after you enter your credentials.

This method '''does not require any data''' which means even if your are our of country with no cellular data or WiFi you can still access to your account.

====Option 4: Call My Phone====

This option allows you to verify via a phone call. Whenever you login, you will get an automated phone call asking you to approve the login. This method can be used with either a personal phone or an office phone, and just as in option 2, no extra configuration will be necessarily upon upgrading or replacing a phone so long as your phone number stays the same.

It is important to note that using an Office Phone as your only other verification method will disallow you from accessing your account when you do not have access to this phone.

====Option 6: University Laptop or Tablet Code Generating App====
It is possible to install a code generator application on a university laptop or tablet. This will function exactly like option 3 and the '''Microsoft Authenticator'''. If you would like to setup this option, please contact {{TSC}} for more info.

====Multi-Option====
All of the authentication options are better in certain situations and not so good in others. For example if you are traveling abroad and do not have access to WiFi or Cellular, the first option will not work for you. This is why we recommend setting up multiple authentication options so that no matter what situation you find yourself in, you are still able to access your Office 365 account.

===Our Recommendations===
*'''Provided you have a smart phone''', we highly recommend using the Notify Me through app using the Microsoft Authenticator app as your #1 choice; followed by a backup text. This notification process makes it super easy when your account is finally tripped.
*A regular cell phone without smart capabilities use text
*If no cell phone your options are to use your office phone or use verification code from app on a university laptop.

===Setup Process===
1.) On any '''computer''', navigate to https://account.activedirectory.windowsazure.com/Proofup.aspx
Then, log in.
Students: [StarID]@go.minnstate.edu
Faculty/Staff: [StarID]@minnstate.edu

[[file:MFA1.png|300px|float:left]]

2.) Once signed in, you will be prompted to provide more security information to your account. Click ‘Next’.

[[file:MFA2.png|300px|float:left]]

3.) Now, click on the first dropdown and select which secondary device you would like to use for multi-factor authentication.
Authentication phone: This will verify through an Automated phone call or text.
Office Phone: This will verify through your office phone. Mobile App:
Mobile App: This will use the Microsoft authenticator App to secure your account.

[[file:MFA3.png|600px|float:left]]

'''Please compete one or more of the options below to complete setup'''
====Authentication Phone====

From the first drop down select “Authentication Phone” and then type in the phone number you would like to use along with the country code of your phone number.

Next Choose whether you would like to verify through call or text. Click “Next” and you will receive a call or text with instructions on how to complete the process.
//auth phone
====Office Phone====

From the first drop down select “Office Phone” and then type in the phone number and extension along with the country code of your phone number.

Click “Next” and you will receive a call with instructions on how to complete the process.

====Authentication App====

Select your smartphone platform for Instructions on installing ''Microsoft Authenticator''.
===== Android <span class="mw-customtoggle-0" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-0" class="mw-collapsible mw-collapsed">

I. On your smartphone, navigate to the Google Play Store

[[file:a1.png|300px|float:left]]

II. In the search bar, type “Microsoft Authenticator”, Then click the first option shown above.

[[file:a2.png|300px|float:left]]

III. Click “Install”. '''Note: You may need to enter your Google password if prompted.'''

[[file:a3.png|300px|float:left]]

IV. Please continue the next step to configure Microsoft Authenticator.

</div>
===== iPhone <span class="mw-customtoggle-1" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-1" class="mw-collapsible mw-collapsed">

</div>

==Activation==
*Activation consists of scheduling your account to have Multifactor
*You will get a popup - Within an hour you will need to validate your account
*Type in your StarID password once and click approve (or enter text option)

==More Info==

[https://thenextweb.com/google/2019/05/23/google-data-shows-2-factor-authentication-blocks-100-of-automated-bot-hacks/ Google data shows 2-factor authentication blocks 100% of automated bot hacks - The Next Web]

[https://heimdalsecurity.com/blog/start-using-two-factor-authentication/ Why You Should Start Using Two-Factor Authentication Now - Heimdal Security]

[https://www.wired.com/story/two-factor-authentication-apps-authy-google-authenticator/ How to Secure Your Accounts with Better Two-Factor Authentication - Wired.com]

[[Category:Security]][[Category:Microsoft Office 365]][[Category:MFA]][[Category:2FA]][[Category:Multi-Factor Authentication]]

File:A3.png

2019-07-24T16:27:00Z

TJCyert:

File:A2.png

2019-07-24T16:26:49Z

TJCyert:

File:A1.png

2019-07-24T16:26:35Z

TJCyert:

File:MFA3.png

2019-07-24T16:26:04Z

TJCyert:

File:MFA2.png

2019-07-24T16:25:36Z

TJCyert:

File:MFA1.png

2019-07-24T16:24:50Z

TJCyert:

Multi-factor authentication for Office 365

2019-07-22T20:38:01Z

TJCyert:

[[File:O365_mfa.png ‎|right]]
{{TOC_Float_Right}}
==About this article==
This article includes the steps involved in configuring multi-factor authentication (MFA) for Microsoft Office 365. It is intended for all WSU students, faculty, and staff.
==What's Office 365 Multi-Factor Authentication (MFA)?==
In order to better protect you, your data, and our campus network from security threats, Winona State University will soon implement Multi Factor Authentication (MFA) for Office 365. Once enabled, you must also use the another verification method along with your user name and password. This adds another layer of security and significantly reduces security threats.
===MFA Options===

There are a variety of authentication options that can be chosen for Office 365 ranging from a verification phone call to a secret code generated by an app on your phone. Below are all of the supported options.

====Option 1: Smartphone Notification App====

This is the easiest option if you own a smartphone. After you download and configure the '''Microsoft Authenticator''', your phone will prompt you before every login to approve the login request. After you select '''approve''' on your phone your will be logged in.

This method isn't for every one as users without smartphones will not be able to use this method, and if you lose your smartphone, you may temporarily lose access to your Office 365 until you go through the recovery process.

====Option 2: Cell Phone Text====

The next option is text verification. After you type in your credentials to your account, it will ask permission to send a text message to your phone. After you clock '''Send me the text''', you will receive a 6 digit code via text on your cell phone. Next you must enter this code into the field now located on the login window of your computer and you are now successfully logged into your account.

This is a great method for those without smartphones. This method is always nice because as long as your cell phone number stays the same, this method will work. This means that no extra configuration is required when you upgrade or replace your cell phone.

====Option 3: Smartphone Code Generating App====

The '''Microsoft Authenicator''', along with being used for option 1, can also be used for another form of authentication. This method will constantly be generating a 6 digit code every 30 seconds right on the app, that you will simply enter in office 365 after you enter your credentials.

This method '''does not require any data''' which means even if your are our of country with no cellular data or WiFi you can still access to your account.

====Option 4: Call My Phone====

This option allows you to verify via a phone call. Whenever you login, you will get an automated phone call asking you to approve the login. This method can be used with either a personal phone or an office phone, and just as in option 2, no extra configuration will be necessarily upon upgrading or replacing a phone so long as your phone number stays the same.

It is important to note that using an Office Phone as your only other verification method will disallow you from accessing your account when you do not have access to this phone.

====Option 6: University Laptop or Tablet Code Generating App====
It is possible to install a code generator application on a university laptop or tablet. This will function exactly like option 3 and the '''Microsoft Authenticator'''. If you would like to setup this option, please contact {{TSC}} for more info.

====Multi-Option====
All of the authentication options are better in certain situations and not so good in others. For example if you are traveling abroad and do not have access to WiFi or Cellular, the first option will not work for you. This is why we recommend setting up multiple authentication options so that no matter what situation you find yourself in, you are still able to access your Office 365 account.

===Our Recommendations===
*'''Provided you have a smart phone''', we highly recommend using the Notify Me through app using the Microsoft Authenticator app as your #1 choice; followed by a backup text. This notification process makes it super easy when your account is finally tripped.
*A regular cell phone without smart capabilities use text
*If no cell phone your options are to use your office phone or use verification code from app on a university laptop.

===Setup Process===
1.) On any '''computer''', navigate to https://account.activedirectory.windowsazure.com/Proofup.aspx
Then, log in.
Students: [StarID]@go.minnstate.edu
Faculty/Staff: [StarID]@minnstate.edu
//PIC

2.) Once signed in, you will be prompted to provide more security information to your account. Click ‘Next’.
//PIC2

3.) Now, click on the first dropdown and select which secondary device you would like to use for multi-factor authentication.
Authentication phone: This will verify through an Automated phone call or text.
Office Phone: This will verify through your office phone. Mobile App:
Mobile App: This will use the Microsoft authenticator App to secure your account.
//PIC3

'''Please compete one or more of the options below to complete setup'''
====Authentication Phone====

From the first drop down select “Authentication Phone” and then type in the phone number you would like to use along with the country code of your phone number.

Next Choose whether you would like to verify through call or text. Click “Next” and you will receive a call or text with instructions on how to complete the process.
//Auth phone pic
====Office Phone====

From the first drop down select “Office Phone” and then type in the phone number and extension along with the country code of your phone number.

Click “Next” and you will receive a call with instructions on how to complete the process.

====Authentication App====

Select your smartphone platform for Instructions on installing ''Microsoft Authenticator''.
===== Android <span class="mw-customtoggle-0" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-0" class="mw-collapsible mw-collapsed">
I. On your smartphone, navigate to the Google Play Store
//AndMFA1

II. In the search bar, type “Microsoft Authenticator”, Then click the first option shown above.
//AndMFA2

III. Click “Install”. '''Note: You may need to enter your Google password if prompted.'''

IV. Please continue the next step to configure Microsoft Authenticator.

</div>
===== iPhone <span class="mw-customtoggle-1" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-1" class="mw-collapsible mw-collapsed">

</div>

==Activation==
*Activation consists of scheduling your account to have Multifactor
*You will get a popup - Within an hour you will need to validate your account
*Type in your StarID password once and click approve (or enter text option)

==More Info==

[https://thenextweb.com/google/2019/05/23/google-data-shows-2-factor-authentication-blocks-100-of-automated-bot-hacks/ Google data shows 2-factor authentication blocks 100% of automated bot hacks - The Next Web]

[https://heimdalsecurity.com/blog/start-using-two-factor-authentication/ Why You Should Start Using Two-Factor Authentication Now - Heimdal Security]

[https://www.wired.com/story/two-factor-authentication-apps-authy-google-authenticator/ How to Secure Your Accounts with Better Two-Factor Authentication - Wired.com]

[[Category:Security]][[Category:Microsoft Office 365]][[Category:MFA]][[Category:2FA]][[Category:Multi-Factor Authentication]]

Multi-factor authentication for Office 365

2019-07-22T19:38:33Z

TJCyert:

[[File:O365_mfa.png ‎|right]]
{{TOC_Float_Right}}
==About this article==
This article includes the steps involved in configuring multi-factor authentication (MFA) for Microsoft Office 365. It is intended for all WSU students, faculty, and staff.
==What's Office 365 Multi-Factor Authentication (MFA)?==
In order to better protect you, your data, and our campus network from security threats, Winona State University will soon implement Multi Factor Authentication (MFA) for Office 365. Once enabled, you must also use the another verification method along with your user name and password. This adds another layer of security and significantly reduces security threats.
===MFA Options===

There are a variety of authentication options that can be chosen for Office 365 ranging from a verification phone call to a secret code generated by an app on your phone. Below are all of the supported options.

====Option 1: Smartphone Notification App====

This is the easiest option if you own a smartphone. After you download and configure the '''Microsoft Authenticator''', your phone will prompt you before every login to approve the login request. After you select '''approve''' on your phone your will be logged in.

This method isn't for every one as users without smartphones will not be able to use this method, and if you lose your smartphone, you may temporarily lose access to your Office 365 until you go through the recovery process.

====Option 2: Cell Phone Text====

The next option is text verification. After you type in your credentials to your account, it will ask permission to send a text message to your phone. After you clock '''Send me the text''', you will receive a 6 digit code via text on your cell phone. Next you must enter this code into the field now located on the login window of your computer and you are now successfully logged into your account.

This is a great method for those without smartphones. This method is always nice because as long as your cell phone number stays the same, this method will work. This means that no extra configuration is required when you upgrade or replace your cell phone.

====Option 3: Smartphone Code Generating App====

The '''Microsoft Authenicator''', along with being used for option 1, can also be used for another form of authentication. This method will constantly be generating a 6 digit code every 30 seconds right on the app, that you will simply enter in office 365 after you enter your credentials.

This method '''does not require any data''' which means even if your are our of country with no cellular data or WiFi you can still access to your account.

====Option 4: Call My Phone====

This option allows you to verify via a phone call. Whenever you login, you will get an automated phone call asking you to approve the login. This method can be used with either a personal phone or an office phone, and just as in option 2, no extra configuration will be necessarily upon upgrading or replacing a phone so long as your phone number stays the same.

It is important to note that using an Office Phone as your only other verification method will disallow you from accessing your account when you do not have access to this phone.

====Option 6: University Laptop or Tablet Code Generating App====
It is possible to install a code generator application on a university laptop or tablet. This will function exactly like option 3 and the '''Microsoft Authenticator'''. If you would like to setup this option, please contact {{TSC}} for more info.

====Multi-Option====
All of the authentication options are better in certain situations and not so good in others. For example if you are traveling abroad and do not have access to WiFi or Cellular, the first option will not work for you. This is why we recommend setting up multiple authentication options so that no matter what situation you find yourself in, you are still able to access your Office 365 account.

===Our Recommendations===
*'''Provided you have a smart phone''', we highly recommend using the Notify Me through app using the Microsoft Authenticator app as your #1 choice; followed by a backup text. This notification process makes it super easy when your account is finally tripped.
*A regular cell phone without smart capabilities use text
*If no cell phone your options are to use your office phone or use verification code from app on a university laptop.

===Setup Process===
1.) On any '''computer''', navigate to https://account.activedirectory.windowsazure.com/Proofup.aspx
Then, log in.
Students: [StarID]@go.minnstate.edu
Faculty/Staff: [StarID]@minnstate.edu
//PIC

2.) Once signed in, you will be prompted to provide more security information to your account. Click ‘Next’.
//PIC2

3.) Now, click on the first dropdown and select which secondary device you would like to use for multi-factor authentication.
Authentication phone: This will verify through an Automated phone call or text.
Office Phone: This will verify through your office phone. Mobile App:
Mobile App: This will use the Microsoft authenticator App to secure your account.
//PIC3

'''Please compete one or more of the options below to complete setup'''
====Authentication Phone====

From the first drop down select “Authentication Phone” and then type in the phone number you would like to use along with the country code of your phone number.

Next Choose whether you would like to verify through call or text. Click “Next” and you will receive a call or text with instructions on how to complete the process.
//Auth phone pic
====Office Phone====

From the first drop down select “Office Phone” and then type in the phone number and extension along with the country code of your phone number.

Click “Next” and you will receive a call with instructions on how to complete the process.

====Authentication App====

Select your smartphone platform
===== Android <span class="mw-customtoggle-0" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-0" class="mw-collapsible mw-collapsed">

</div>
===== iPhone <span class="mw-customtoggle-1" style="font-size:small; display:inline-block; float:none;"><span class="mw-customtoggletext">[Show/hide]</span></span> =====
<div id="mw-customcollapsible-1" class="mw-collapsible mw-collapsed">

</div>

==Activation==
*Activation consists of scheduling your account to have Multifactor
*You will get a popup - Within an hour you will need to validate your account
*Type in your StarID password once and click approve (or enter text option)

==More Info==

[https://thenextweb.com/google/2019/05/23/google-data-shows-2-factor-authentication-blocks-100-of-automated-bot-hacks/ Google data shows 2-factor authentication blocks 100% of automated bot hacks - The Next Web]

[https://heimdalsecurity.com/blog/start-using-two-factor-authentication/ Why You Should Start Using Two-Factor Authentication Now - Heimdal Security]

[https://www.wired.com/story/two-factor-authentication-apps-authy-google-authenticator/ How to Secure Your Accounts with Better Two-Factor Authentication - Wired.com]

[[Category:Security]][[Category:Microsoft Office 365]][[Category:MFA]][[Category:2FA]][[Category:Multi-Factor Authentication]]

Multi-factor authentication for Office 365

2019-07-16T15:02:51Z

TJCyert:

Multi-factor authentication for Office 365

2019-07-15T18:32:37Z

TJCyert: TJCyert moved page Multi-Factor Authentication for Office 365 to Draft:Multi-Factor Authentication for Office 365: Revisions

{{TOC_Float_Right}}
[[File:O365_mfa.png ‎|right]]
==About this article==
This article includes the steps involved in configuring multi-factor authentication (MFA) for Microsoft Office 365. It is intended for all WSU students, faculty, and staff.
==What's Office 365 Multi-Factor Authentication (MFA)?==
In order to better protect you, your data, and our campus network from security threats, Winona State University will be implementing an Office 365 (O365) security feature this fall called Multi Factor Authentication (MFA). Once enabled, your password alone (which someone could have stolen from you) will not be enough to prove your true identity when you log into O365. In addition to your username and password, O365 will ask for more proof before it lets you in the door. Think of it as a special knock or a secret handshake. O365 will not request your special handshake every time you log in from your office or other "trusted" computers, only when it detects something has changed or your account is being used someplace new.

===MFA Options===

You can choose from several MFA options and can use different options in different situations, depending on what's most convenient for you. The type of handshake or knock you choose can have an impact on how and where your account can be used, so we want you to be well-informed before you decide what is best for you.

====Option 1: Smartphone Notification App====
[[File:MFAFAQ.png|300px|right]]
This is generally the easiest option for people who have a smartphone and is presented as '''"Notify me through app"'''. When the system needs additional assurance to verify your password was really entered by you, a popup is seen on your phone that asks you "Do you approve this login Y/N" All you need to do is press Y or N to confirm you expected that login and the rest is automatic. This application is easy to configure, easy to monitor and consumes very little data and battery. The upside of this option is that it makes your O365 account accessible to you wherever you bring your smartphone. If you need to access your account on your home computer, press Y on your phone. If you need to access your account from a hotel lobby kiosk, press Y on your phone. The only downside to this option is that not everyone has a smartphone or is willing to use their smartphone for anything work-related. This is why there are other options.

====Option 2: Cell Phone Text====
This is the next easiest way for people who either don't have a smartphone or don't want the overhead of the application to verify their identify when the need arises. The '''"text a code to my phone"''' option will simply text you a seemingly random 6-digit number that you will be prompted to enter after your password. When you enter the correct numbers it sent, the system is relatively certain it is you and not a hacker with a stolen password and will let you in. This option is again very easy to set up, requires very little configuration, and relies on only basic texting service. While it isn't quite as easy as the notification app, it does provide people with the ability to access their account while not at work or on a work laptop, which can be important to some people. While not required, leveraging a personal cellular device does provide you the most flexibility in accessing your work account when not at work.

====Option 3: Smartphone Code Generating App====
Similar to the 6-digit codes sent via text to your cell phone, the code generator app is a way to verify your identity, but without the data requirements of Option 1 or even the cellular text requirement of Option 2. It will work in the basement of a fallout shelter. Though not as easy as pressing Y or N, it does provide users a good option if they are frequently in a location where cellular service is poor, but they have Internet access through a different provider.

====Option 4: Call My Personal Phone====
This option is for anyone who wants to be able to access their O365 account from off-campus but doesn't have a smartphone or cell phone capable of receiving a text. This option works on any home phone or basic cell phone. When the system doesn't recognize you logging in, you will receive a phone call with an automated voice asking you to approve this logon attempt. If you weren't expecting this call you would obviously not approve it, but if you had just typed your password into your home computer you would press a number to finish the logon process. This isn't an ideal option for most people because it is much slower and less mobile that the others, but it can be very helpful in a pinch.

====Option 5: Call My Office Phone====
Just like Option 4, O365 has your university office phone number pre-populated and can call you to confirm your logon. If you forgot your cell phone at home, or dropped it in the river over the weekend, this option is a fail-safe that will allow you to get logged in when you return on Monday morning. Again, this option can be cumbersome and will not facilitate access on a home computer or anywhere that isn't within arm's reach of your work desk phone, but it does ensure that you can get your work done on your work computer when you are at work.

====Option 6: University Laptop or Tablet Code Generating App====
Exactly like Option 3, it is possible to install a code generator application on a university laptop or tablet that will function as extra "proof" it is you when you log in. This option may look appealing; however we don't feel it will be overly helpful for most people. After all, if you have your university laptop at home, why check your mail on your home computer? It will already be working on your laptop! However, there may be a few specific use cases for this option. Perhaps someone doesn't have a cell phone or a home phone and still really needs to use a home computer? If you are interested in this option, contact the {{TSC}}.

==Setup Trust Account==
If you see other choices you may have set something up previously. Office 365 personal or security and privacy settings contain some of this info so it may have been added previously.

1. Go to [https://account.activedirectory.windowsazure.com/Proofup.aspx https://account.activedirectory.windowsazure.com/Proofup.aspx]

2. Sign into your account and setup MFA

===Our Recommendations===
*'''Provided you have a smart phone''', we highly recommend using the Notify Me through app using the Microsoft Authenticator app as your #1 choice; followed by a backup text. This notification process makes it super easy when your account is finally tripped.
*A regular cell phone without smart capabilities use text
*If no cell phone your options are to use your office phone or use verification code from app on a university laptop.

===Setup Process===

[[File:VerificationScreenPreferred1.png|600px]]

*Click on Setup

*On the next screen read through the instructions, install the app and click on Next
[[File:ConfigureMobileApp1.png|600px]]

*A message will be sent to you phone

[[file:AdditionalSecurity5.png|600px]]

* When you get the verification message click on Approve

[[file:AndroidApproved1.jpg|200px]]

==Activation==
*Activation consists of scheduling your account to have Multifactor
*You will get a popup - Within an hour you will need to validate your account
*Type in your StarID password once and click approve (or enter text option)

==More Info==

[https://thenextweb.com/google/2019/05/23/google-data-shows-2-factor-authentication-blocks-100-of-automated-bot-hacks/ Google data shows 2-factor authentication blocks 100% of automated bot hacks - The Next Web]

[https://heimdalsecurity.com/blog/start-using-two-factor-authentication/ Why You Should Start Using Two-Factor Authentication Now - Heimdal Security]

[https://www.wired.com/story/two-factor-authentication-apps-authy-google-authenticator/ How to Secure Your Accounts with Better Two-Factor Authentication - Wired.com]

[[Category:Security]][[Category:Microsoft Office 365]][[Category:MFA]][[Category:2FA]][[Category:Multi-Factor Authentication]]

Multi-factor authentication for Office 365

2019-07-15T18:31:59Z

TJCyert: /* What's Office 365 Multi-Factor Authentication (MFA)? */

File:SKYPEFB2.png

2019-06-12T19:25:05Z

TJCyert:

File:SKYPEFB1.png

2019-06-12T19:23:07Z

TJCyert:

Draft:DLC Spring 2019 Class Projects/Joe West

2019-05-31T15:45:49Z

TJCyert: /* Resources/Helpful Links */

==Project Details==
[[File:Avogardo logo.PNG|left|200px]]
{{TOC_Float_Right}}
Professor West uses the Avogardo application for this class to allow for molecular modeling, editing, and visualization. This resource provides the steps for downloading this software from the WSU network and installing it on your Mac or PC laptop.

==Hardware/Software==
*Avogardo

==Downloading ChemApps for MacOS==
<ol start="1">
<li> Go the Application folder and Search for the “WSU_Additions”.
Or on the finder, Search “WSU_Additions” and open it. [[File:Wsu additions.png|400px|none]]</li>
<li>Click on the Blue Folder and Select “Software Addition”
[[File:Wsu Additions 2.png|none|400px]]</li>
<li>From the list of the Software available, search for “Chemistry Packages” and Click “ Install Software”
[[File:Chem package.png|none|400px]]</li>
<li>Proceed with Installation by clicking “Continue”, "Install", and "Continue" buttons. During this proces you will be asked to enter your StarId and StarID password.
[[File:Install ChemPackage.png|400px|none]]</li>
<li>After successfully installing the software, go the “Application” Folder as in Step 1. Look for “ChemApps”.
[[File:Chemapps.png|200px|none]]</li>
<li>Open “ChemApps”. It will open a Window. Click on
“Avogadro” and it will open the program window.
[[File:Avogardo.png|400px|none]]</li>
</ol>

<ol>
<li>Goto the Control Panel and choose the Get Programs option.
[[File:Get Programs.png|500px|none]]</li>
<li>From the list of programs select the '''GAMESS for Chemistry''' option and click Install.
[[File:Gamess for Chemistry.PNG|400px|none]]
'''Note:'''When you install '''GAMESS for Chemistry''' there are 3-4 different installers that run, so you really do need to click next a lot of times. </li>
<li>Select Close button when the Microsoft error comes up about Visual C++ 2010 comes up during the installation process. [[File:Cerror.PNG|400px|none]]
</li>
<li>You will have four programs to install (1. MoCalc2012, 2. Microsoft HPC Pack 2012, 3. WXMacMoPIT, and 2013 R1 GAMESSS) and you '''do not''' need to restart. Select '''No'''when prompted to reboot. When you install “MOPAC for Chemistry” you should be able to just click next a bunch of times, unless Dr. West says otherwise. Once this installer is done, the MOPAC_SETUP_INSTRUCTIONS.docx opens automatically. A Windows Explorer window opens as well. The instructions tell you what to change in that Explorer window.</li>
</ol>

==DLC STARS/Presenter==
*Chad Kjorlien

==Resources/Helpful Links==
[https://avogadro.cc/docs/ Avogadro Documentation]

==Other Resources==
DLC Support
*Phone: 507-457-2206
*Email: dlc@winona.edu
*1:1 Support: Krueger Library #105

[[category: Custom Training]][[Category: DLC Class Projects-Spring 2019]]

Draft:DLC Spring 2019 Class Projects/Joe West

2019-05-31T15:42:59Z

TJCyert: /* Downloading ChemApps for PC */

==Project Details==
[[File:Avogardo logo.PNG|left|200px]]
{{TOC_Float_Right}}
Professor West uses the Avogardo application for this class to allow for molecular modeling, editing, and visualization. This resource provides the steps for downloading this software from the WSU network and installing it on your Mac or PC laptop.

==Hardware/Software==
*Avogardo

==Downloading ChemApps for MacOS==
<ol start="1">
<li> Go the Application folder and Search for the “WSU_Additions”.
Or on the finder, Search “WSU_Additions” and open it. [[File:Wsu additions.png|400px|none]]</li>
<li>Click on the Blue Folder and Select “Software Addition”
[[File:Wsu Additions 2.png|none|400px]]</li>
<li>From the list of the Software available, search for “Chemistry Packages” and Click “ Install Software”
[[File:Chem package.png|none|400px]]</li>
<li>Proceed with Installation by clicking “Continue”, "Install", and "Continue" buttons. During this proces you will be asked to enter your StarId and StarID password.
[[File:Install ChemPackage.png|400px|none]]</li>
<li>After successfully installing the software, go the “Application” Folder as in Step 1. Look for “ChemApps”.
[[File:Chemapps.png|200px|none]]</li>
<li>Open “ChemApps”. It will open a Window. Click on
“Avogadro” and it will open the program window.
[[File:Avogardo.png|400px|none]]</li>
</ol>

<ol>
<li>Goto the Control Panel and choose the Get Programs option.
[[File:Get Programs.png|500px|none]]</li>
<li>From the list of programs select the '''GAMESS for Chemistry''' option and click Install.
[[File:Gamess for Chemistry.PNG|400px|none]]
'''Note:'''When you install '''GAMESS for Chemistry''' there are 3-4 different installers that run, so you really do need to click next a lot of times. </li>
<li>Select Close button when the Microsoft error comes up about Visual C++ 2010 comes up during the installation process. [[File:Cerror.PNG|400px|none]]
</li>
<li>You will have four programs to install (1. MoCalc2012, 2. Microsoft HPC Pack 2012, 3. WXMacMoPIT, and 2013 R1 GAMESSS) and you '''do not''' need to restart. Select '''No'''when prompted to reboot. When you install “MOPAC for Chemistry” you should be able to just click next a bunch of times, unless Dr. West says otherwise. Once this installer is done, the MOPAC_SETUP_INSTRUCTIONS.docx opens automatically. A Windows Explorer window opens as well. The instructions tell you what to change in that Explorer window.</li>
</ol>

==DLC STARS/Presenter==
*Chad Kjorlien

==Resources/Helpful Links==

==Other Resources==
DLC Support
*Phone: 507-457-2206
*Email: dlc@winona.edu
*1:1 Support: Krueger Library #105

[[category: Custom Training]][[Category: DLC Class Projects-Spring 2019]]

Draft:DLC Spring 2019 Class Projects/Joe West

2019-05-31T15:39:07Z

TJCyert: /* Downloading ChemApps for MacOS */

==Project Details==
[[File:Avogardo logo.PNG|left|200px]]
{{TOC_Float_Right}}
Professor West uses the Avogardo application for this class to allow for molecular modeling, editing, and visualization. This resource provides the steps for downloading this software from the WSU network and installing it on your Mac or PC laptop.

==Hardware/Software==
*Avogardo

==Downloading ChemApps for MacOS==
<ol start="1">
<li> Go the Application folder and Search for the “WSU_Additions”.
Or on the finder, Search “WSU_Additions” and open it. [[File:Wsu additions.png|400px|none]]</li>
<li>Click on the Blue Folder and Select “Software Addition”
[[File:Wsu Additions 2.png|none|400px]]</li>
<li>From the list of the Software available, search for “Chemistry Packages” and Click “ Install Software”
[[File:Chem package.png|none|400px]]</li>
<li>Proceed with Installation by clicking “Continue”, "Install", and "Continue" buttons. During this proces you will be asked to enter your StarId and StarID password.
[[File:Install ChemPackage.png|400px|none]]</li>
<li>After successfully installing the software, go the “Application” Folder as in Step 1. Look for “ChemApps”.
[[File:Chemapps.png|200px|none]]</li>
<li>Open “ChemApps”. It will open a Window. Click on
“Avogadro” and it will open the program window.
[[File:Avogardo.png|400px|none]]</li>
</ol>

==Downloading ChemApps for PC==
Step 1) Goto the Control Panel and choose the Get Programs option.
[[File:Get Programs.png|500px|center]]
Step 2) From the list of programs select the '''GAMESS for Chemistry''' option and click Install.
[[File:Gamess for Chemistry.PNG|400px|center]]
'''Note:'''When you install '''GAMESS for Chemistry''' there are 3-4 different installers that run, so you really do need to click next a lot of times.
Step 3) Select Close button when the Microsoft error comes up about Visual C++ 2010 comes up during the installation process. [[File:Cerror.PNG|400px|center]]

Step 4) You will have four programs to install (1. MoCalc2012, 2. Microsoft HPC Pack 2012, 3. WXMacMoPIT, and 2013 R1 GAMESSS) and you '''do not''' need to restart. Select '''No'''when prompted to reboot. When you install “MOPAC for Chemistry” you should be able to just click next a bunch of times, unless Dr. West says otherwise. Once this installer is done, the MOPAC_SETUP_INSTRUCTIONS.docx opens automatically. A Windows Explorer window opens as well. The instructions tell you what to change in that Explorer window.

==DLC STARS/Presenter==
*Chad Kjorlien

==Resources/Helpful Links==

==Other Resources==
DLC Support
*Phone: 507-457-2206
*Email: dlc@winona.edu
*1:1 Support: Krueger Library #105

[[category: Custom Training]][[Category: DLC Class Projects-Spring 2019]]

Draft:DLC Spring 2019 Class Projects/Joe West

2019-05-31T15:16:31Z

TJCyert: /* Downloading ChemApps for MacOS */

==Project Details==
[[File:Avogardo logo.PNG|left|200px]]
{{TOC_Float_Right}}
Professor West uses the Avogardo application for this class to allow for molecular modeling, editing, and visualization. This resource provides the steps for downloading this software from the WSU network and installing it on your Mac or PC laptop.

==Hardware/Software==
*Avogardo

==Downloading ChemApps for MacOS==
Step 1) Go the Application folder and Search for the “WSU_Additions”.
Or on the finder, Search “WSU_Additions” and open it.
[[File:Wsu additions.png|400px|center]]

Step 2) Click on the Blue Folder and Select “Software Addition”
[[File:Wsu Additions 2.png|center|400px]]

Step 3) From the list of the Software available, search for “Chemistry Packages” and Click “ Install Software”
[[File:Chem package.png|center|400px]]

Step 4) Proceed with Installation by clicking “Continue”, "Install", and "Continue" buttons. During this proces you will be asked to enter your StarId and StarID password.
[[File:Install ChemPackage.png|400px|center]]

Step 5) After successfully installing the software, go the “Application” Folder as in Step 1. Look for “ChemApps”.
[[File:Chemapps.png|200px]]

Step 6) Open “ChemApps”. It will open a Window. Click on
“Avogadro” and it will open the program window.
[[File:Avogardo.png|400px|center]]

==Downloading ChemApps for PC==
Step 1) Goto the Control Panel and choose the Get Programs option.
[[File:Get Programs.png|500px|center]]
Step 2) From the list of programs select the '''GAMESS for Chemistry''' option and click Install.
[[File:Gamess for Chemistry.PNG|400px|center]]
'''Note:'''When you install '''GAMESS for Chemistry''' there are 3-4 different installers that run, so you really do need to click next a lot of times.
Step 3) Select Close button when the Microsoft error comes up about Visual C++ 2010 comes up during the installation process. [[File:Cerror.PNG|400px|center]]

Step 4) You will have four programs to install (1. MoCalc2012, 2. Microsoft HPC Pack 2012, 3. WXMacMoPIT, and 2013 R1 GAMESSS) and you '''do not''' need to restart. Select '''No'''when prompted to reboot. When you install “MOPAC for Chemistry” you should be able to just click next a bunch of times, unless Dr. West says otherwise. Once this installer is done, the MOPAC_SETUP_INSTRUCTIONS.docx opens automatically. A Windows Explorer window opens as well. The instructions tell you what to change in that Explorer window.

==DLC STARS/Presenter==
*Chad Kjorlien

==Resources/Helpful Links==

==Other Resources==
DLC Support
*Phone: 507-457-2206
*Email: dlc@winona.edu
*1:1 Support: Krueger Library #105

[[category: Custom Training]][[Category: DLC Class Projects-Spring 2019]]

Draft:DLC Spring 2019 Class Projects/Joe West

2019-05-31T14:37:53Z

TJCyert: /* Downloading ChemApps for MacOS */

==Project Details==
[[File:Avogardo logo.PNG|left|200px]]
{{TOC_Float_Right}}
Professor West uses the Avogardo application for this class to allow for molecular modeling, editing, and visualization. This resource provides the steps for downloading this software from the WSU network and installing it on your Mac or PC laptop.

==Hardware/Software==
*Avogardo

==Downloading ChemApps for MacOS==
#Go the Application folder and Search for the “WSU_Additions”.
Or on the finder, Search “WSU_Additions” and open it.
[[File:Wsu additions.png|400px|center]]

#Click on the Blue Folder and Select “Software Addition”
[[File:Wsu Additions 2.png|center|400px]]

#From the list of the Software available, search for “Chemistry Packages” and Click “ Install Software”
[[File:Chem package.png|center|400px]]

#Proceed with Installation by clicking “Continue”, "Install", and "Continue" buttons. During this proces you will be asked to enter your StarId and StarID password.
[[File:Install ChemPackage.png|400px|center]]

#After successfully installing the software, go the “Application” Folder as in Step 1. Look for “ChemApps”.
[[File:Chemapps.png|200px]]

#Open “ChemApps”. It will open a Window. Click on
“Avogadro” and it will open the program window.
[[File:Avogardo.png|400px|center]]

==Downloading ChemApps for PC==
Step 1) Goto the Control Panel and choose the Get Programs option.
[[File:Get Programs.png|500px|center]]
Step 2) From the list of programs select the '''GAMESS for Chemistry''' option and click Install.
[[File:Gamess for Chemistry.PNG|400px|center]]
'''Note:'''When you install '''GAMESS for Chemistry''' there are 3-4 different installers that run, so you really do need to click next a lot of times.
Step 3) Select Close button when the Microsoft error comes up about Visual C++ 2010 comes up during the installation process. [[File:Cerror.PNG|400px|center]]

Step 4) You will have four programs to install (1. MoCalc2012, 2. Microsoft HPC Pack 2012, 3. WXMacMoPIT, and 2013 R1 GAMESSS) and you '''do not''' need to restart. Select '''No'''when prompted to reboot. When you install “MOPAC for Chemistry” you should be able to just click next a bunch of times, unless Dr. West says otherwise. Once this installer is done, the MOPAC_SETUP_INSTRUCTIONS.docx opens automatically. A Windows Explorer window opens as well. The instructions tell you what to change in that Explorer window.

==DLC STARS/Presenter==
*Chad Kjorlien

==Resources/Helpful Links==

==Other Resources==
DLC Support
*Phone: 507-457-2206
*Email: dlc@winona.edu
*1:1 Support: Krueger Library #105

[[category: Custom Training]][[Category: DLC Class Projects-Spring 2019]]

Draft:DLC Fall 2018 Class Projects/Juandrea Bates Timeline JS

2019-05-28T19:03:26Z

TJCyert: /* Project Details */

__NOTOC__
==Class Location, Days and Times==

*Where: Minne ???
*When: ???? October ?????, 2018
*Time: ???

==Project Details==

*HIST 398: Project Name TBD
*Digital Timeline Project
*'''Final Project Due TBD'''

'''1) Link to Sample Timeline'''
[https://cdn.knightlab.com/libs/timeline3/latest/embed/index.html?source=1iq1KX8Qh0vxM2fxqJFPkhcblx3P8FOvnkZOb8JDrAWQ&font=Default&lang=en&initial_zoom=2&height=650] Sample Link

'''2) Expected End Result'''
*Students have a number of deadlines throughout the project. They will submit a topic statement and an annotated bibliography before they begin to build their timeline. They will also submit a hard copy of one of their timeline entries so that I can provide feedback.
*This course has an oral intensive flag, so the project end result has two components. First, students will give a final oral presentation, walking their classmates through their timeline. Then, I’d like students to send me a link to their timeline to embed in a WordPress Page that I will make for the course. Then, I will evaluate then for a grade and embed them in the WordPress page. That way all the timelines can be displayed together at the end of the course. Since these projects are built in a Google spreadsheet, I’d also like students to print out and submit a copy of the spreadsheet they used in developing the timeline.

'''3) Project Timeline'''
*Meet with Library Staff to Discuss Primary and Secondary Source Research
*Meet with TLT Special Projects Staff to Learn About Timeline JS and Google Docs.
*Turn in Topic Statement and First Annotated Bibliography
*Turn in Second Annotated Bibliography

===Researching Objectives:===
In groups of two or three, students will be responsible for selecting a topic, and working with library staff to identify ten events or people integral to understanding the history of this topic and locate at least five primary sources that might help future historians understand this topic.

===Analysis Objectives:===
Students should fit the ten events/people and five sources together to provide a larger narrative about their topic. They should also connect theses individual events/people/sources to course readings, lectures and broader course themes. Each piece of the timeline should be accompanied by a short essay that describes the event, its relationship to other materials on the timeline and its larger significance in the history of childhood.

===Digital Literacy Objective:===
Students will build their digital literacy by adding their events and sources to an interactive digital timeline. This timeline will describe each event/person and provide a cohesive narrative about the topic. It should also connect to larger historical trends and scholarly understanding of the history of childhood.

===Oral Communication Objective===
This project will allow students to work on their oral communication skills in two ways. First, students will practice communication skills and teamwork as they work in their groups. Second, groups will present their projects to the class during the final exam period.

===Project Timeline===

*Meet with Library Staff to Discuss Primary and Secondary Source Research
*Meet with TLT Special Projects Staff to Learn About Timeline JS and Google Docs.
*Turn in Topic Statement and First Annotated Bibliography
*Turn in Second Annotated Bibliography

==Software==
*Timeline
**[https://timeline.knightlab.com/ Click here to connect to Timeline JS3]
**[https://vimeo.com/143407878 Timeline Overview]
*Google Drive
**[https://www.google.com/drive/ Create a Google Drive account if you do not have one]
*Flickr (or a supported online photo gallery application)

==What DLC Will Cover==
*Google Drive - creating and sharing your folder (if needed)
*Connecting to Timeline on the web
*Overview of the software
**How to make a timeline
***Build Google spreadsheet using template
***Drop dates, text and links to media into the appropriate columns.
*****Adding pictures and text
*****Adding quotes (block quotes)
******You can also enter blockquote markup in column L by putting it between greater and less than symbols
*Publishing your timeline to the web (WHERE WILL WE PUBLISH TO?)
*Send Dr. Bates your project link

==Resources==
*[https://drive.google.com/previewtemplate?id=1pHBvXN7nmGkiG8uQSUB82eNlnL8xHu6kydzH_-eguHQ&mode=public Timeline Spreadsheet Template]
*[https://timeline.knightlab.com/docs/using-spreadsheets.html Timeline Help Docs]
*[https://timeline.knightlab.com/docs/media-types.html Timeline Media Types]

[[category: Custom Training]][[Category: DLC Class Projects-Fall 2018]]

Draft:DLC Summer 2019 Class Projects/Kent Hansen

2019-05-28T18:57:11Z

TJCyert: /* NOTES */

==Project Details==
{{TOC_Float_Right}}
[[File:PowerPoint.png|150px|left]]

Professor Hansen is using PowerPoint to create videos for Individual journaling/reflective writing. You will be required to have 5 reflective journal entries over the course of our stay in La Merced, then at least one reflective journal entry for our time spent between Lima, Cusco and Aguas Calientes, totaling 6 reflective journal entries. The journals will be made using PowerPoint and descriptive information will be necessary in the “notes” section for each slide. The descriptive notes will tell a short story about the picture(s) presented on that slide. In this Custom Student Support, we have provided directions for checking your hard drive has enough space for all the photos and videos you will be taking during your trip, steps for creating your journals/reflective writing assignments with PowerPoint, convert these PowerPoint slides into video and share them with your professor.

==Hardware/Software==
* PowerPoint

[[File:Mac hard drive capacity.jpg|right|frame|Fig 1. Checking hard drive capacity]]
==Checking Hard Drive Capacity==
Every hard drive has a maximum storage capacity. As you install programs and save files, the drive fills up. This is especially the case when we put video and photos on our hard drive. This is especially important to check before you travel as it is too late to pull content off or try and delete files while you travel, often without internet connectivity, do back up your content. So the following directions explain how to check your hard drives. You may also want to see the articles on Backing up Files ([[Backing_up_files_on_your_Mac|Mac]] and [[Backing_up_files_on_your_PC| PC]]).
===MAC===
To check the maximum capacity, how much space you have used, and how much space you have left, do the following:
#Control-click the hard drive icon labeled MacBook Pro ## (e.g., MackBook 12) on your desktop and select '''Get Info'''
#Listed in the box under the General heading will be the capacity and available drive space (Fig 1)

===PC===
[[File:This PC.png|left|frame|Fig 2. Hard drive and home folder icons for HP 840]]
To check the maximum capacity, how much space you have used, and how much space you have left on your PC you can follow the steps listed below.
#Double-click the This PC icon (Fig 2) on your desktop.
#Below the icon for your hard drive off to the right you will see a capacity indication (see Fig 3.)
[[File:Windows 8 hard drive.jpg|left|frame|Fig 3. Checking PC hard drive capacity]]

==PowerPoint Journaling and Reflections==
For this assignment you will be using PowerPoint. While this may be a tool you have used in the past, it is clear that many don't realize just how many different ways this tool can take your photos, videos, and other text to document your travel experiences. I

===Audio and Video in PowerPoint===
The following video is great for learning all the different components of adding audio and video into your PowerPoints.
*[https://www.lynda.com/PowerPoint-tutorials/PowerPoint-Audio-Video/794114-2.html PowerPoint Audio and Video]
*[https://www.lynda.com/PowerPoint-tutorials/Add-audio-file-from-your-computer/794114/5035653-4.htmlsrchtrk=index%3a5%0alinktypeid%3a2%0aq%3apowerpoint+movies%0apage%3a1%0as%3arelevance%0asa%3atrue%0aproducttypeid%3a2 Adding Audio]
*[https://www.lynda.com/PowerPoint-tutorials/Set-volume/794114/5035658-4.html?srchtrk=index%3a5%0alinktypeid%3a2%0aq%3apowerpoint+movies%0apage%3a1%0as%3arelevance%0asa%3atrue%0aproducttypeid%3a2 Setting Volume]
*[https://www.lynda.com/PowerPoint-tutorials/Compress-media-files/794114/5035669-4.html?srchtrk=index%3a5%0alinktypeid%3a2%0aq%3apowerpoint+movies%0apage%3a1%0as%3arelevance%0asa%3atrue%0aproducttypeid%3a2 Compressing Video]

===NOTES===
Using notes is easy to use and can be used to document off screen content within each slide of your PowerPoint. The following video show you how to use this powerful tool
*[https://www.lynda.com/PowerPoint-tutorials/Add-speaker-notes/740358/790196-4.html Adding Notes]

===Animating your Images, Text, and Shapes and Icons===
The following Lynda content ([[Lynda#How_to_create_a_new_lynda_account| see here for signing up for your Lynda Account]]) The newest feature that most are excited to use is the Morph tool. I would strongly recommend checking out the way the [https://www.lynda.com/PowerPoint-tutorials/Use-Morph-make-transitions-look-like-animations/453736/456170-4.html?srchtrk=index%3a3%0alinktypeid%3a2%0aq%3apowerpoint+morph%0apage%3a1%0as%3arelevance%0asa%3atrue%0aproducttypeid%3a2 Morph Tool] allows you to create eye-popping animations that keep your audience attention while you move through your presentation of content.

===Converting PowerPoint to MP4===
For this assignment you will be tuning your slides into a video. To convert a PowerPoint you will want to make sure you have all your audio, video, and images playing exactly the way you want them to look in the presentation. If you recorded narration, just make sure all the timing is just the way you want it before converting it into a video. For best results you will want to check out the video
*[https://www.lynda.com/PowerPoint-tutorials/Save-movie/794114/5035670-4.html?srchtrk=index%3a5%0alinktypeid%3a2%0aq%3apowerpoint+movies%0apage%3a1%0as%3arelevance%0asa%3atrue%0aproducttypeid%3a2 Saving PowerPoint as a Movie]

==MAC==
To simply convert your PowerPoint to a movie on a MAC you will go to the File menu in PowerPoint and select the Export option. Select the MP4 option as show below.

[[File:Export MP4.png|Center|500px]]

Once you select the MPR the following options com up and you can select Internet Quality.

[[File:Internet Quality.png|Center|500px]]

==PC==
The PC process of converting your PowerPoint into MP4 is done by going to the File menu and select Export. Within the Export menu you will be able to choose the video quality (HD 72p or Full HD (1080p) if you have lots of room on you hard drive to store these files. You may also wish to set Timing and record Narration and this can be done at this time as well and once you have the settings as shown below hit the Create Video button.
[[File:PowerPoint Export PC.PNG]]

==DLC STARS/Presenter==
*Chad Kjorlien
*Phone: 507-457-5167
*Email: ckjorlien@winona.edu
*Office: Krueger Library #104

==Resources/Helpful Links==

==Other Resources==
DLC Support
*Phone: 507-457-2206
*Email: dlc@winona.edu
*1:1 Support: Krueger Library #105

[[category: Custom Training]][[Category: DLC Class Projects-Summer 2019]]

Draft:Archiving your Outlook mailbox

2019-05-28T18:54:40Z

TJCyert: /* How to backup & restore your PC Outlook archived email */

{{TOC_Float_Right}}
Platform: PC, Mac | Version: Office 2010, 2013
==About this article==
This article includes instructions for archiving your [[Outlook]] mailbox and links to related articles. It is intended for all members of the WSU community who use the [[Microsoft Outlook]] desktop application to manage their official (e.g., username@winona.edu) WSU mailbox.

==Where is your WSU "mailbox?"==
This depends on whether you are an employee or a student:
*'''Employees.''' WSU uses local Microsoft Exchange servers to manage and store all employee email, calendar entries, tasks, and contacts associated with your official WSU email account (e.g., username@winona.edu) or "mailbox." Your mailbox and all of the information in it is stored on a network server on the Winona campus. You then use an application like Microsoft Outlook to access your mailbox. The process of opening Outlook on your laptop and reading your email does not move the messages to your laptop. They are still stored on the sever until you delete or archive them. This helps you protect this information and access it from multiple devices (e.g., your laptop, your tablet).
*Students. All WSU student email is stored on Microsoft network servers located off campus. This is often referred to as "cloud storage."

==What's an Outlook archive?==
When you create an Outlook archive, you move selected email messages and other information from the server to your laptop. A copy of this information is not retained on the server. The archive is saved as a file to a location on your laptop that you specify. You can do this either manually or automatically (e.g., once a week). Outlook does not archive email by default. You must enable this feature.

==Why archive?==
*'''Reduce the size of your mailbox on the server.''' If you tend to use your WSU mailbox like a file cabinet to store years and years of email messages, your mailbox will run out of space eventually and you will begin receiving warnings. If you don't reduce the size of your mailbox, you will not be able to send or receive mail. Archiving is one way to remove email and other information from your mailbox on the server and still retain it in a form that you can use through Outlook.
*'''Move from one email server to another.''' If you are leaving WSU and wish to retain some of the information stored in your mailbox for use on another email system, an archive file is something you can save and take with you.

==What's the risk of archiving?==
If something happens to your laptop's hard drive (e.g., virus, physical damage), you may not be able to recover that archive file. If you do archive your mailbox, create a backup copy of your archive file. Also, if you are archiving email messages that contain private data and/or confidential information and you back up that archive file, be sure that the storage media or device is encrypted. Your laptop hard drive is already encrypted, but if you save your archive to a flash drive or external hard drive, it needs to be encrypted to that no one can open it if it gets lost or stolen.

==How to archive in Outlook on a PC==
*To start the archive process, click the "File" tab on the ribbon. Next click on "Cleanup Tool" down arrow and select "Archive".

*The Archive dialog box displays. Select "Archive this folder and all subfolders" and select a folder to archive. To archive all your email, select the node with your email address at the top.

*Click the "Archive items older than" drop-down list to select the latest date for items to be archived. Choose a date to archive all items older than the date you select.

*You can change the name and location of the Archive file in the field next to browse. If you are archiving to an existing .pst file, then select Browse to locate that file.
==How to backup & restore your PC Outlook archived email==
When you switch to a new laptop or desktop, your email in Outlook will automatically show up when you login to Outlook. Your archived mail will not show up until you add it into your Outlook client on the computer you want to view them. These files will be saved locally to your computer, so they can only be viewed on the computer that you save the files to.

'''Steps to backup your .pst files'''
#It is best to search your computer for all *.pst files. Usually they will be stored in a folder called 'Outlook'.
#The .pst file(s) will need to be saved to where you store your backup files if you want to view these messages on your new computer.
'''Steps to restore your archived mail to your new computer'''
#Copy the "archive.pst" file that is in your backup folder to a folder on your new computer. Usually, we store these files in a folder called 'Outlook'.
#In Outlook select File - Accounts Settings - Account Settings - Data Files tab - Add
#Browse to where you saved your Archive.pst file
#OK

[[File:AccountSettings.png|400px]]

'''How to Find your Archived Emails in Outlook'''

In the left nav of your Outlook email you will see a folder with the name of the .pst file that you added.

==How to archive in Outlook on a Mac==
*First you will need to create a folder to store your archived email.
*Right-click (or ctrl-click) on the Winona folder and select 'New Folder'. Give the folder a name like "Archived Mail".
*Next you setup a rule by selecting from the ribbon '''Tools > Rules'''.
*Add a rule - use the + at the bottom of the window.
*Name the rule from "untitled" to something meaningful like "Archive email".
[[File:Mac_archive.png|right|500px]]
*In the section called When a new message arrives: define the criterion as "Date Received" + "is Greater than or equal to" + "180" ... days old to apply to messages older than 180 days (for a 6-month archive rule).
*In the section called Do the Following: define the action as "Move message" + "Archived Mail (On My Computer)" Note: if you do not see the folder you wish to archive to, you will need to click on the drop-down arrow next to "Move Message" and select Choose Folder...then search for the archive folder. Under the folder name, the location "On My Computer" should be displayed.
*Click the checkbox for Enabled.
*Ok
*'''Run the archive Rule:'''
*Go to the folder in your inbox that you want to archive. If you have subfolders, you will need to do each one individually.
*From the ribbon select Message > Rules > Archive email. This will archive all email 180 days or older based on the rule you created.

==How to backup & restore your archived email (Mac)==
'''Backup your .mbox file'''
* Open Outlook and find your archived email folder. Should be under 'On My Computer'
* Drag this folder to the location you are storing your backup. A .mbox file will be created with your email in it.
'''Restore your Archived Email'''
* You will need to copy the .mbox file from your backup location to a folder on your hard drive on your computer.
* Your archived email .mbox file can only be viewed in Outlook 2011 [[File:OutlookonDock.png]]. The default email client on your new laptop is Microsoft Outlook for Mac [[File:MSOutlookforMac.png|50 px]] on your Dock. You will need to open Outlook 2011 and restore your archived email file using Outlook 2011 application.
* Open your Applications folder and you will find a yellow [[File:OutlookonDock.png]] which is Outlook 2011. Open this Outlook.
* Go to File
* Select Import
* Contacts or messages from a text file - next
* Import messages from an MBOX-format text file
* When you want to view your archived email, you will need to use the Outlook 2011 application.

==Pro tips for archiving==
*Archiving is risky, so don't do it just to support your own bad habits. If you have an [[Email anonymous|email hoarding problem]] or your mailbox is a mess, seek help. TLT ([mailto:tlt@winona.edu tlt@winona.edu]) would be happy to help you.
*Many people don't realize that Outlook saves copies of every email message you send, including attachments. Enormous Sent mail folders are typically why people run out of space on the server. If you just archive your Inbox folder, you won't solve this problem. You either need to archive your Sent mail folder or clean it out occasionally to keep your mailbox size under control.

==Related information==
*[[Mac_backup_-_Outlook_archive#Steps |Backup Outlook archive for Mac]]
*[[PC_backup_-_Outlook_archive | Backup Outlook archive for PC]]
*[[E-Warrior Digital Life and Learning Program]]
*[[Receiving your laptop]]

[[Category:PC]][[Category:mac]][[Category:Laptop Exchange]][[Category:Backup]][[Outlook]]

__NOTOC__

Draft:Copying your Home folder

2019-05-28T18:51:30Z

TJCyert: /* When to copy your Home folder */

==About this article==
This article includes instructions for copying your Home folder on both a PC and Mac. It is intended for '''students''' and '''employees'''.

==When to copy your Home folder==
Copying your home folder is a surefire way to ensure all files stored in your default folders (Desktop, Documents, Downloads, etc) get backed up. This will backup nearly all of your stored files, however, it also will backup unneeded files and folders that are for system use only. For this reason it is important you have you data organized so you can sift through your content, and ensure you can restore your files post-backup.
[[File:Pc 840 desktop.jpg|right|frame|Fig 1. Hard drive and home folder icons for HP 840]]

==Copying your Home folder on a PC==
On a PC, your Home folder is the folder on your desktop labeled with your name (Fig 1). Your Home folder contains all of the default folders created for you when you received your computer, including your Documents, Music, and Pictures folders. It also includes your Desktop folder. For more information on the Home folder, consult: [[Where on your PC laptop are your files]].

#From your Desktop, right-click on the Home folder icon (the one with your name on it, not This PC) and choose '''Copy'''
#Open up your personal network drive or external hard drive, right-click somewhere in the window, and select '''Paste'''
#You may need to select '''Yes''' if asked to provide Administrator access

==Copying your Home folder on a Mac==
On a Mac, your Home folder contains all of the default folders created for you when you received your computer, including your Documents, Music, and Pictures folders. It also includes your Desktop folder. For more information on the Home folder, consult: [[Where on your Mac laptop are your files]].

First find your home folder. You can do this from hard drive icon on your desktop or from the Finder:

===From the hard drive icon===
#Double-click the hard drive icon
#Double-click the Users subfolder
#Double-click the icon that looks like a house labeled with your StarID

====Copy folder(s)====
#Select the folders that you want to copy.
#Open up your personal network drive or external hard drive, right-click somewhere in the window, and select '''Paste'''
#or drag the folders that you want to copy to your backup location.

===From the Finder===
#Select the '''Go''' menu
#Select '''Home'''
====Copy folder(s)====
#Select the folder with your StarID, right-click and select '''Copy "StarId"'''
#Open up your personal network drive or external hard drive, right-click somewhere in the window, and select '''Paste'''

==Pro tips==
*You cannot paste your Home folder, or any folder, into your OneDrive for Business.
*Check the size of your Home folder before you copy it
*Your Home folder on a PC contains a large, hidden subfolder used by Windows called '''AppData'''. You do not need to copy this subfolder. Before you copy your Home folder, make sure View Hidden Files is unchecked and the copy process will bypass it. If you don't see the AppData folder, that means it's already hidden.
*The copy process may take some time if you have a lot of files in your Home folder and you are copying it to an external disk.
*Restoring files from your Home folder may not always be as simple as overwriting your new computer's Home folder. There is no guarantee that your Home folder on your new computer will be structured exactly the same way as the Home folder on your old computer. It is strongly recommended that you restore your files from your backup Home folder one subfolder at a time.

==Related articles==
*[[Backing up files on your PC]]
*[[Backing up files on your Mac]]
*[[Receiving your laptop and tablet]]
[[Category:PC]][[Category:Laptop Exchange]][[Category:Backup]]

__NOTOC__

Draft:Copying your Home folder

2019-05-28T18:50:35Z

TJCyert: /* When to copy your Home folder */

==About this article==
This article includes instructions for copying your Home folder on both a PC and Mac. It is intended for '''students''' and '''employees'''.

==When to copy your Home folder==
Copying your home folder is a surefire way to ensure all files stored in your default folders (Desktop, Documents, Downloads, etc) get backed up. This will backup nearly all of your stored files, however, it also will backup uneeded files and folders that are for system use only. For this reason it is important you have you data organized so you can sift through your content, and ensure you can restore your files post-backup.
[[File:Pc 840 desktop.jpg|right|frame|Fig 1. Hard drive and home folder icons for HP 840]]

==Copying your Home folder on a PC==
On a PC, your Home folder is the folder on your desktop labeled with your name (Fig 1). Your Home folder contains all of the default folders created for you when you received your computer, including your Documents, Music, and Pictures folders. It also includes your Desktop folder. For more information on the Home folder, consult: [[Where on your PC laptop are your files]].

#From your Desktop, right-click on the Home folder icon (the one with your name on it, not This PC) and choose '''Copy'''
#Open up your personal network drive or external hard drive, right-click somewhere in the window, and select '''Paste'''
#You may need to select '''Yes''' if asked to provide Administrator access

==Copying your Home folder on a Mac==
On a Mac, your Home folder contains all of the default folders created for you when you received your computer, including your Documents, Music, and Pictures folders. It also includes your Desktop folder. For more information on the Home folder, consult: [[Where on your Mac laptop are your files]].

First find your home folder. You can do this from hard drive icon on your desktop or from the Finder:

===From the hard drive icon===
#Double-click the hard drive icon
#Double-click the Users subfolder
#Double-click the icon that looks like a house labeled with your StarID

====Copy folder(s)====
#Select the folders that you want to copy.
#Open up your personal network drive or external hard drive, right-click somewhere in the window, and select '''Paste'''
#or drag the folders that you want to copy to your backup location.

===From the Finder===
#Select the '''Go''' menu
#Select '''Home'''
====Copy folder(s)====
#Select the folder with your StarID, right-click and select '''Copy "StarId"'''
#Open up your personal network drive or external hard drive, right-click somewhere in the window, and select '''Paste'''

==Pro tips==
*You cannot paste your Home folder, or any folder, into your OneDrive for Business.
*Check the size of your Home folder before you copy it
*Your Home folder on a PC contains a large, hidden subfolder used by Windows called '''AppData'''. You do not need to copy this subfolder. Before you copy your Home folder, make sure View Hidden Files is unchecked and the copy process will bypass it. If you don't see the AppData folder, that means it's already hidden.
*The copy process may take some time if you have a lot of files in your Home folder and you are copying it to an external disk.
*Restoring files from your Home folder may not always be as simple as overwriting your new computer's Home folder. There is no guarantee that your Home folder on your new computer will be structured exactly the same way as the Home folder on your old computer. It is strongly recommended that you restore your files from your backup Home folder one subfolder at a time.

==Related articles==
*[[Backing up files on your PC]]
*[[Backing up files on your Mac]]
*[[Receiving your laptop and tablet]]
[[Category:PC]][[Category:Laptop Exchange]][[Category:Backup]]

__NOTOC__

Draft:Copying your Home folder

2019-05-28T18:49:51Z

TJCyert: /* When to copy your Home folder */

==About this article==
This article includes instructions for copying your Home folder on both a PC and Mac. It is intended for '''students''' and '''employees'''.

==When to copy your Home folder==
Copying your home folder is a surefire way to ensure all files stored in your default folders (Desktop, Documents, Downloads, etc) get backed up. This will backup nearly all of your stored files, however, it also will backup uneeded files and folders that are for system use only. For this reason it is important you have you data organized so you can sift through your content, and ensure you can find your files after a backup.
[[File:Pc 840 desktop.jpg|right|frame|Fig 1. Hard drive and home folder icons for HP 840]]

==Copying your Home folder on a PC==
On a PC, your Home folder is the folder on your desktop labeled with your name (Fig 1). Your Home folder contains all of the default folders created for you when you received your computer, including your Documents, Music, and Pictures folders. It also includes your Desktop folder. For more information on the Home folder, consult: [[Where on your PC laptop are your files]].

#From your Desktop, right-click on the Home folder icon (the one with your name on it, not This PC) and choose '''Copy'''
#Open up your personal network drive or external hard drive, right-click somewhere in the window, and select '''Paste'''
#You may need to select '''Yes''' if asked to provide Administrator access

==Copying your Home folder on a Mac==
On a Mac, your Home folder contains all of the default folders created for you when you received your computer, including your Documents, Music, and Pictures folders. It also includes your Desktop folder. For more information on the Home folder, consult: [[Where on your Mac laptop are your files]].

First find your home folder. You can do this from hard drive icon on your desktop or from the Finder:

===From the hard drive icon===
#Double-click the hard drive icon
#Double-click the Users subfolder
#Double-click the icon that looks like a house labeled with your StarID

====Copy folder(s)====
#Select the folders that you want to copy.
#Open up your personal network drive or external hard drive, right-click somewhere in the window, and select '''Paste'''
#or drag the folders that you want to copy to your backup location.

===From the Finder===
#Select the '''Go''' menu
#Select '''Home'''
====Copy folder(s)====
#Select the folder with your StarID, right-click and select '''Copy "StarId"'''
#Open up your personal network drive or external hard drive, right-click somewhere in the window, and select '''Paste'''

==Pro tips==
*You cannot paste your Home folder, or any folder, into your OneDrive for Business.
*Check the size of your Home folder before you copy it
*Your Home folder on a PC contains a large, hidden subfolder used by Windows called '''AppData'''. You do not need to copy this subfolder. Before you copy your Home folder, make sure View Hidden Files is unchecked and the copy process will bypass it. If you don't see the AppData folder, that means it's already hidden.
*The copy process may take some time if you have a lot of files in your Home folder and you are copying it to an external disk.
*Restoring files from your Home folder may not always be as simple as overwriting your new computer's Home folder. There is no guarantee that your Home folder on your new computer will be structured exactly the same way as the Home folder on your old computer. It is strongly recommended that you restore your files from your backup Home folder one subfolder at a time.

==Related articles==
*[[Backing up files on your PC]]
*[[Backing up files on your Mac]]
*[[Receiving your laptop and tablet]]
[[Category:PC]][[Category:Laptop Exchange]][[Category:Backup]]

__NOTOC__

Draft:Copying your Home folder

2019-05-28T18:49:35Z

TJCyert:

==About this article==
This article includes instructions for copying your Home folder on both a PC and Mac. It is intended for '''students''' and '''employees'''.

==When to copy your Home folder==
Copying your home folder is a surefire way to ensure all files stored in your default folders(Desktop, Documents, Downloads, etc) get backed up. This will backup nearly all of your stored files, however, it also will backup uneeded files and folders that are for system use only. For this reason it is important you have you data organized so you can sift through your content, and ensure you can find your files after a backup.
[[File:Pc 840 desktop.jpg|right|frame|Fig 1. Hard drive and home folder icons for HP 840]]

==Copying your Home folder on a PC==
On a PC, your Home folder is the folder on your desktop labeled with your name (Fig 1). Your Home folder contains all of the default folders created for you when you received your computer, including your Documents, Music, and Pictures folders. It also includes your Desktop folder. For more information on the Home folder, consult: [[Where on your PC laptop are your files]].

#From your Desktop, right-click on the Home folder icon (the one with your name on it, not This PC) and choose '''Copy'''
#Open up your personal network drive or external hard drive, right-click somewhere in the window, and select '''Paste'''
#You may need to select '''Yes''' if asked to provide Administrator access

==Copying your Home folder on a Mac==
On a Mac, your Home folder contains all of the default folders created for you when you received your computer, including your Documents, Music, and Pictures folders. It also includes your Desktop folder. For more information on the Home folder, consult: [[Where on your Mac laptop are your files]].

First find your home folder. You can do this from hard drive icon on your desktop or from the Finder:

===From the hard drive icon===
#Double-click the hard drive icon
#Double-click the Users subfolder
#Double-click the icon that looks like a house labeled with your StarID

====Copy folder(s)====
#Select the folders that you want to copy.
#Open up your personal network drive or external hard drive, right-click somewhere in the window, and select '''Paste'''
#or drag the folders that you want to copy to your backup location.

===From the Finder===
#Select the '''Go''' menu
#Select '''Home'''
====Copy folder(s)====
#Select the folder with your StarID, right-click and select '''Copy "StarId"'''
#Open up your personal network drive or external hard drive, right-click somewhere in the window, and select '''Paste'''

==Pro tips==
*You cannot paste your Home folder, or any folder, into your OneDrive for Business.
*Check the size of your Home folder before you copy it
*Your Home folder on a PC contains a large, hidden subfolder used by Windows called '''AppData'''. You do not need to copy this subfolder. Before you copy your Home folder, make sure View Hidden Files is unchecked and the copy process will bypass it. If you don't see the AppData folder, that means it's already hidden.
*The copy process may take some time if you have a lot of files in your Home folder and you are copying it to an external disk.
*Restoring files from your Home folder may not always be as simple as overwriting your new computer's Home folder. There is no guarantee that your Home folder on your new computer will be structured exactly the same way as the Home folder on your old computer. It is strongly recommended that you restore your files from your backup Home folder one subfolder at a time.

==Related articles==
*[[Backing up files on your PC]]
*[[Backing up files on your Mac]]
*[[Receiving your laptop and tablet]]
[[Category:PC]][[Category:Laptop Exchange]][[Category:Backup]]

__NOTOC__

Draft:Archiving your Outlook mailbox

2019-05-28T15:03:10Z

TJCyert: /* How to backup & restore your archived email (Mac) */

{{TOC_Float_Right}}
Platform: PC, Mac | Version: Office 2010, 2013
==About this article==
This article includes instructions for archiving your [[Outlook]] mailbox and links to related articles. It is intended for all members of the WSU community who use the [[Microsoft Outlook]] desktop application to manage their official (e.g., username@winona.edu) WSU mailbox.

==Where is your WSU "mailbox?"==
This depends on whether you are an employee or a student:
*'''Employees.''' WSU uses local Microsoft Exchange servers to manage and store all employee email, calendar entries, tasks, and contacts associated with your official WSU email account (e.g., username@winona.edu) or "mailbox." Your mailbox and all of the information in it is stored on a network server on the Winona campus. You then use an application like Microsoft Outlook to access your mailbox. The process of opening Outlook on your laptop and reading your email does not move the messages to your laptop. They are still stored on the sever until you delete or archive them. This helps you protect this information and access it from multiple devices (e.g., your laptop, your tablet).
*Students. All WSU student email is stored on Microsoft network servers located off campus. This is often referred to as "cloud storage."

==What's an Outlook archive?==
When you create an Outlook archive, you move selected email messages and other information from the server to your laptop. A copy of this information is not retained on the server. The archive is saved as a file to a location on your laptop that you specify. You can do this either manually or automatically (e.g., once a week). Outlook does not archive email by default. You must enable this feature.

==Why archive?==
*'''Reduce the size of your mailbox on the server.''' If you tend to use your WSU mailbox like a file cabinet to store years and years of email messages, your mailbox will run out of space eventually and you will begin receiving warnings. If you don't reduce the size of your mailbox, you will not be able to send or receive mail. Archiving is one way to remove email and other information from your mailbox on the server and still retain it in a form that you can use through Outlook.
*'''Move from one email server to another.''' If you are leaving WSU and wish to retain some of the information stored in your mailbox for use on another email system, an archive file is something you can save and take with you.

==What's the risk of archiving?==
If something happens to your laptop's hard drive (e.g., virus, physical damage), you may not be able to recover that archive file. If you do archive your mailbox, create a backup copy of your archive file. Also, if you are archiving email messages that contain private data and/or confidential information and you back up that archive file, be sure that the storage media or device is encrypted. Your laptop hard drive is already encrypted, but if you save your archive to a flash drive or external hard drive, it needs to be encrypted to that no one can open it if it gets lost or stolen.

==How to archive in Outlook on a PC==
*To start the archive process, click the "File" tab on the ribbon. Next click on "Cleanup Tool" down arrow and select "Archive".

*The Archive dialog box displays. Select "Archive this folder and all subfolders" and select a folder to archive. To archive all your email, select the node with your email address at the top.

*Click the "Archive items older than" drop-down list to select the latest date for items to be archived. Choose a date to archive all items older than the date you select.

*You can change the name and location of the Archive file in the field next to browse. If you are archiving to an existing .pst file, then select Browse to locate that file.
==How to backup & restore your PC Outlook archived email==
When you switch to a new laptop or desktop, your email in Outlook will automatically show up when you login to Outlook. Your archived mail will not show up until you add it into your Outlook client on the computer you want to view them. These files will be saved locally to your computer, so they can only be viewed on the computer that you save the files to.

'''Steps to backup your .pst files'''
#It is best to search your computer for all *.pst files. Usually they will be stored in a folder called 'Outlook'.
#The .pst file(s) will need to be saved to where you store your backup files if you want to view these messages on your new computer.
'''Steps to restore your archived mail to your new computer'''
#Copy the archive.pst file that is in your backup folder to a folder on your new computer. Usually we store these files in a folder called 'Outlook'.
#In Outlook select File - Accounts Settings - Account Settings - Data Files tab - Add
#Browse to where you saved your Archive.pst file
#OK

[[File:AccountSettings.png|400px]]

'''How to Find your Archived Emails in Outlook'''

In the left nav of your Outlook email you will see a folder with the name of the .pst file that you added.

==How to archive in Outlook on a Mac==
*First you will need to create a folder to store your archived email.
*Right-click (or ctrl-click) on the Winona folder and select 'New Folder'. Give the folder a name like "Archived Mail".
*Next you setup a rule by selecting from the ribbon '''Tools > Rules'''.
*Add a rule - use the + at the bottom of the window.
*Name the rule from "untitled" to something meaningful like "Archive email".
[[File:Mac_archive.png|right|500px]]
*In the section called When a new message arrives: define the criterion as "Date Received" + "is Greater than or equal to" + "180" ... days old to apply to messages older than 180 days (for a 6-month archive rule).
*In the section called Do the Following: define the action as "Move message" + "Archived Mail (On My Computer)" Note: if you do not see the folder you wish to archive to, you will need to click on the drop-down arrow next to "Move Message" and select Choose Folder...then search for the archive folder. Under the folder name, the location "On My Computer" should be displayed.
*Click the checkbox for Enabled.
*Ok
*'''Run the archive Rule:'''
*Go to the folder in your inbox that you want to archive. If you have subfolders, you will need to do each one individually.
*From the ribbon select Message > Rules > Archive email. This will archive all email 180 days or older based on the rule you created.

==How to backup & restore your archived email (Mac)==
'''Backup your .mbox file'''
* Open Outlook and find your archived email folder. Should be under 'On My Computer'
* Drag this folder to the location you are storing your backup. A .mbox file will be created with your email in it.
'''Restore your Archived Email'''
* You will need to copy the .mbox file from your backup location to a folder on your hard drive on your computer.
* Your archived email .mbox file can only be viewed in Outlook 2011 [[File:OutlookonDock.png]]. The default email client on your new laptop is Microsoft Outlook for Mac [[File:MSOutlookforMac.png|50 px]] on your Dock. You will need to open Outlook 2011 and restore your archived email file using Outlook 2011 application.
* Open your Applications folder and you will find a yellow [[File:OutlookonDock.png]] which is Outlook 2011. Open this Outlook.
* Go to File
* Select Import
* Contacts or messages from a text file - next
* Import messages from an MBOX-format text file
* When you want to view your archived email, you will need to use the Outlook 2011 application.

==Pro tips for archiving==
*Archiving is risky, so don't do it just to support your own bad habits. If you have an [[Email anonymous|email hoarding problem]] or your mailbox is a mess, seek help. TLT ([mailto:tlt@winona.edu tlt@winona.edu]) would be happy to help you.
*Many people don't realize that Outlook saves copies of every email message you send, including attachments. Enormous Sent mail folders are typically why people run out of space on the server. If you just archive your Inbox folder, you won't solve this problem. You either need to archive your Sent mail folder or clean it out occasionally to keep your mailbox size under control.

==Related information==
*[[Mac_backup_-_Outlook_archive#Steps |Backup Outlook archive for Mac]]
*[[PC_backup_-_Outlook_archive | Backup Outlook archive for PC]]
*[[E-Warrior Digital Life and Learning Program]]
*[[Receiving your laptop]]

[[Category:PC]][[Category:mac]][[Category:Laptop Exchange]][[Category:Backup]][[Outlook]]

__NOTOC__

Draft:Archiving your Outlook mailbox

2019-05-28T15:01:11Z

TJCyert: /* How to archive in Outlook on a Mac */

{{TOC_Float_Right}}
Platform: PC, Mac | Version: Office 2010, 2013
==About this article==
This article includes instructions for archiving your [[Outlook]] mailbox and links to related articles. It is intended for all members of the WSU community who use the [[Microsoft Outlook]] desktop application to manage their official (e.g., username@winona.edu) WSU mailbox.

==Where is your WSU "mailbox?"==
This depends on whether you are an employee or a student:
*'''Employees.''' WSU uses local Microsoft Exchange servers to manage and store all employee email, calendar entries, tasks, and contacts associated with your official WSU email account (e.g., username@winona.edu) or "mailbox." Your mailbox and all of the information in it is stored on a network server on the Winona campus. You then use an application like Microsoft Outlook to access your mailbox. The process of opening Outlook on your laptop and reading your email does not move the messages to your laptop. They are still stored on the sever until you delete or archive them. This helps you protect this information and access it from multiple devices (e.g., your laptop, your tablet).
*Students. All WSU student email is stored on Microsoft network servers located off campus. This is often referred to as "cloud storage."

==What's an Outlook archive?==
When you create an Outlook archive, you move selected email messages and other information from the server to your laptop. A copy of this information is not retained on the server. The archive is saved as a file to a location on your laptop that you specify. You can do this either manually or automatically (e.g., once a week). Outlook does not archive email by default. You must enable this feature.

==Why archive?==
*'''Reduce the size of your mailbox on the server.''' If you tend to use your WSU mailbox like a file cabinet to store years and years of email messages, your mailbox will run out of space eventually and you will begin receiving warnings. If you don't reduce the size of your mailbox, you will not be able to send or receive mail. Archiving is one way to remove email and other information from your mailbox on the server and still retain it in a form that you can use through Outlook.
*'''Move from one email server to another.''' If you are leaving WSU and wish to retain some of the information stored in your mailbox for use on another email system, an archive file is something you can save and take with you.

==What's the risk of archiving?==
If something happens to your laptop's hard drive (e.g., virus, physical damage), you may not be able to recover that archive file. If you do archive your mailbox, create a backup copy of your archive file. Also, if you are archiving email messages that contain private data and/or confidential information and you back up that archive file, be sure that the storage media or device is encrypted. Your laptop hard drive is already encrypted, but if you save your archive to a flash drive or external hard drive, it needs to be encrypted to that no one can open it if it gets lost or stolen.

==How to archive in Outlook on a PC==
*To start the archive process, click the "File" tab on the ribbon. Next click on "Cleanup Tool" down arrow and select "Archive".

*The Archive dialog box displays. Select "Archive this folder and all subfolders" and select a folder to archive. To archive all your email, select the node with your email address at the top.

*Click the "Archive items older than" drop-down list to select the latest date for items to be archived. Choose a date to archive all items older than the date you select.

*You can change the name and location of the Archive file in the field next to browse. If you are archiving to an existing .pst file, then select Browse to locate that file.
==How to backup & restore your PC Outlook archived email==
When you switch to a new laptop or desktop, your email in Outlook will automatically show up when you login to Outlook. Your archived mail will not show up until you add it into your Outlook client on the computer you want to view them. These files will be saved locally to your computer, so they can only be viewed on the computer that you save the files to.

'''Steps to backup your .pst files'''
#It is best to search your computer for all *.pst files. Usually they will be stored in a folder called 'Outlook'.
#The .pst file(s) will need to be saved to where you store your backup files if you want to view these messages on your new computer.
'''Steps to restore your archived mail to your new computer'''
#Copy the archive.pst file that is in your backup folder to a folder on your new computer. Usually we store these files in a folder called 'Outlook'.
#In Outlook select File - Accounts Settings - Account Settings - Data Files tab - Add
#Browse to where you saved your Archive.pst file
#OK

[[File:AccountSettings.png|400px]]

'''How to Find your Archived Emails in Outlook'''

In the left nav of your Outlook email you will see a folder with the name of the .pst file that you added.

==How to archive in Outlook on a Mac==
*First you will need to create a folder to store your archived email.
*Right-click (or ctrl-click) on the Winona folder and select 'New Folder'. Give the folder a name like "Archived Mail".
*Next you setup a rule by selecting from the ribbon '''Tools > Rules'''.
*Add a rule - use the + at the bottom of the window.
*Name the rule from "untitled" to something meaningful like "Archive email".
[[File:Mac_archive.png|right|500px]]
*In the section called When a new message arrives: define the criterion as "Date Received" + "is Greater than or equal to" + "180" ... days old to apply to messages older than 180 days (for a 6-month archive rule).
*In the section called Do the Following: define the action as "Move message" + "Archived Mail (On My Computer)" Note: if you do not see the folder you wish to archive to, you will need to click on the drop-down arrow next to "Move Message" and select Choose Folder...then search for the archive folder. Under the folder name, the location "On My Computer" should be displayed.
*Click the checkbox for Enabled.
*Ok
*'''Run the archive Rule:'''
*Go to the folder in your inbox that you want to archive. If you have subfolders, you will need to do each one individually.
*From the ribbon select Message > Rules > Archive email. This will archive all email 180 days or older based on the rule you created.

==How to backup & restore your archived email (Mac)==
'''Backup your .mbox file'''
* Open Outlook and find your archived email folder. Should be under 'On My Computer'
* Drag this folder to where you are storing your backup. A .mbox file will be created with your email in it.
'''Restore your Archived Email'''
* You will need to copy the .mbox file from your backup location to a folder on your hard drive on your computer.
* Your archived email .mbox file can only be viewed in Outlook 2011 [[File:OutlookonDock.png]]. The default email client on your new laptop is Microsoft Outlook for Mac [[File:MSOutlookforMac.png|50 px]] on your Dock. You will need to open Outlook 2011 and restore your archived email file using Outlook 2011 application.
* Open your Applications folder and you will find a yellow [[File:OutlookonDock.png]] which is Outlook 2011. Open this Outlook.
* Go to File
* Select Import
* Contacts or messages from a text file - next
* Import messages from an MBOX-format text file
* When you want to view your archived email, you will need to use the Outlook 2011 application.

==Pro tips for archiving==
*Archiving is risky, so don't do it just to support your own bad habits. If you have an [[Email anonymous|email hoarding problem]] or your mailbox is a mess, seek help. TLT ([mailto:tlt@winona.edu tlt@winona.edu]) would be happy to help you.
*Many people don't realize that Outlook saves copies of every email message you send, including attachments. Enormous Sent mail folders are typically why people run out of space on the server. If you just archive your Inbox folder, you won't solve this problem. You either need to archive your Sent mail folder or clean it out occasionally to keep your mailbox size under control.

==Related information==
*[[Mac_backup_-_Outlook_archive#Steps |Backup Outlook archive for Mac]]
*[[PC_backup_-_Outlook_archive | Backup Outlook archive for PC]]
*[[E-Warrior Digital Life and Learning Program]]
*[[Receiving your laptop]]

[[Category:PC]][[Category:mac]][[Category:Laptop Exchange]][[Category:Backup]][[Outlook]]

__NOTOC__

Draft:How to connect your Windows laptop to a classroom projector

2019-05-21T14:06:32Z

TJCyert:

{{TOC_Float_Right}}
It is recommended to put your machine to sleep in the same state you expect to wake it up.
*Avoid adding or removing any cables or peripherals while the lid is closed.
*Avoid undocking the laptop from a docking station while the lid closed.
Once you get to the classroom, turn on the projector, wake up the laptop, then connect the VGA cable to the VGA port on the laptop.
*Following this order should ensure your display is detected once the projector is plugged into the laptop.
*If you cannot get your laptop to display at all, rebooting the laptop will usually resolve the issue. To avoid having to reboot, follow the instructions above.

This is what the VGA port on your laptop looks like:

[[File: VGAFemale.jpg | 300px | VGA port on Laptop]]

The VGA cable that you plug into the laptop looks like this:

[[File: VGAMale.jpg | 200px | VGA cable]]

The audio cable that you plug into the laptop looks like this:

[[File: AudioCable.jpg | 300px |]]

*Wait a moment after plugging in the VGA cable and you should see your display appear on the projector.
*If the projector does not detect your laptop, hold down the Windows key [[File: Windowskey.png | 30px | Windows Key]] (to the left of the spacebar) and press the P key. This will open Windows Project options that will allow you to control what is shown on the projector.

[[File: ProjectorOptions.jpg | right | 250px | Projector Options]]
===Projector Options===

*'''PC screen only''': doesn’t project anything onto the projector.
*'''Duplicate''': Duplicates your laptop display onto the projector. What you see on your laptop is what the projector will show.
*'''Extend''': The projector acts as a secondary display. You may have to drag your files and windows off the side of the screen for them to be visible on the projector.
*'''Second screen only''': Displays your laptop screen on the projector only, while blacking out the screen on your laptop.

When finished, disconnect the VGA cord from your laptop ''before'' closing your laptop, and then turn off the projector. Avoid unplugging the cables after closing the lid.

===Example Scenario===

If you have the laptop on a docking station in your office and are headed to a classroom, undock the laptop, wait a moment (the screen may blink or flicker), and then close the lid. When you arrive at the classroom, turn on the projector, open the lid to wake the laptop, then plug in the projector once the laptop is powered up (the screen may blink or flicker again as the projector is detected).

To leave the classroom and go back to your office, just reverse the order of the process above. Unplug the projector, wait a moment (the screen may blink or flicker), and then close your lid. When you arrive at your office, open the laptop lid to wake the laptop, and then dock the laptop once it is powered up (the screen may blink or flicker again as the docking station is detected).

===Watch the video!===
{{#widget:YouTube|id=KMS4Xsj1ipo}}

===More Help===

If you continue to have trouble getting your Windows laptop to project correctly in the classroom, please call Classroom Support at 507-457-2900 or dial x2900 from the classroom phone.

[[Category: PC]][[Category: FAQ]][[Category: Instructions]][[Category: Update]]

E-Warrior Digital Learning Commons

2019-05-13T19:09:08Z

TJCyert: /* Student Workers (STARS) */

__NOTOC__
[[File:dlcommons.png|350 px|left]]

:::"''Laptop Technology Training/Support for all WSU Students ... By Students for Students''"

==About The DLC==
The Digital Learning Commons or DLC (formerly known as the Digital Learning Center) at [[Winona State University]] supports student with their technology issues. We are located in Krueger Library 105.

==What We Do==
*Color printing and laminating
*Poster board and foam core mounting
*Student software technology questions
**1:1 technology support
**Classroom projects technology support
*Basic troubleshooting of hardware issues

==Our Hours==
===Fall/Spring Hours===
* Mon - Th: 7:30am - 10pm
* Fri: 7:30am - 5pm
* Sat: 10am - 5pm
* Sun: 1pm - 10pm

===Summer Hours===

* Mon - Fri: 7:30am - 5pm
* Sat: Closed
* Sun: 1pm - 5pm

==DLC Staff==
====Full Time====
*Charmaine Gorak, Digital Learning Commons Director
**[mailto:cgorak@winona.edu cgorak@winona.edu]
**507.457.2520

*Chad Kjorlien, Faculty Professional Support Coordinator
**[mailto:ckjorlien@winona.edu ckorlien@winona.edu]

====Student Workers (STARS)====
* Tyler Cyert
* Sophia Salvador
* Mina Anderson
* Sailesh Basel
* Prajay Rana
* Kalei Cory
* Nilima Pandey
* Kapil Khanal
* Katelyn Bracken
* Singh Yuvraj

[[category:students]][[category:support]]